Re: Fwd: Motion regarding Minutes corrections

[gary white <322857b11@rewrite.aisboard.org>]

Hello all,

I just reviewed this issue as well, and I sent Michelle the same
paragraph as Susan Grigg copied below, with a few comments.
My notes about
this paragraph that Susan refers to, are:

I take the comment "a majority vote
with notice" to mean that the entire board must be given a notice of the issue
at hand, the proposed remedy, and give them time so that every member has a
reasonable time to review the issue, then hold a vote and the simple majority
rules.  Usually, in the case of notice, it would be a month if by mail, but if
you can get positive responses from ALL board members that they have received
the notice electronically, then it could be quicker, I believe.  Otherwise,
the rule requires a two-thirds vote of the board to amend the adopted minutes
or unanimous consent (again, ALL board members would have to consent), or a
vote of the entire membership (certainly don't want to do that, because of
cost, etc).  

So, you can amend the minutes after they are approved and
adopted, but it is more difficult (and rightfully so, probably) than making
changes before the minutes are approved.

Hope that helps,
Gary
 
 From: Susan
Grigg <101d@rewrite.aisboard.org>
To: aisdiscuss@aisboard.org 
Sent: Friday,
May 16, 2014 1:33 PM
Subject: Re: [AISdiscuss] Fwd: Motion regarding Minutes
corrections
  

We might get a ruling from our Parliamentarian, Gary White,
but I have 
checked the latest edition of /Robert's Rules of Order, Newly
Revised/. 
See below:

" If the existence of an error or material omission in
the minutes 
becomes reasonably established after their approval -- even many
years 
later -- the minutes can then be corrected by means of the motion
to/Amend Something Previously Adopted/, which requires a two-thirds 
vote, or
a majority vote with notice, or the vote of a majority of the 
entire
membership, or unanimous consent."

Susan Grigg

On 5/16/2014 11:41 AM, Jody
Nolin wrote:
> What action is required now?  Approve the existing minutes,
then move to
> amend?
>
>
> On Fri, May 16, 2014 at 11:36 AM, cheryl deaton <
> c95039e11@rewrite.aisboard.org> wrote:
>
>> Hello all,
>> Once we have
approved any minutes we cannot go back and correct them.
>>   This is
>>
clearly defined in Robert's Rules.
>> Cheryl
>>
>>> Date: Fri, 16 May 2014
07:53:42 -0700
>>> To: aisdiscuss@aisboard.org
>>> Subject: [AISdiscuss] Fwd:
Motion regarding Minutes corrections
>>> From: 102x@rewrite.aisboard.org
>>>
>>> Hello all,
>>>
>>> Attached is the proposed amendment to the approved
Fall, 2013 board
>>> minutes for your consideration.  If members of the board
in in agreement
>>> a motion needs to be made.
>>>
>>> Michelle
>>>
>>>
>>>
-------- Original Message --------
>>> Subject:      Motion regarding Minutes
corrections
>>> Date:         Fri, 16 May 2014 01:17:50 -0400 (EDT)
>>> From: 
      MORRISJE1@aol.com
>>> To:  AISSecretary@irises.org
>>>
>>>
>>>
>>>
Michelle,
>>> I understand that AISdiscuss strips out attachments and that I
need to
>>> send same to you.  @#*!
>>> Attached.
>>> All,
>>> Following the
Spring  2014 board meeting when I received a copy of the
>>> Motions, I
discovered  that Motion 3: /Approve Fall minutes as published
>> on
>>> the
>>> website /was not as I had read it.  I could not see over my left
>> 
shoulder
>>> to read what was typed there on the screen.  I attempted via
AISdiscuss
>> to
>>> get the motion corrected but nothing happened as that was
when we  were
>>> having electronic problems with AISdiscuss.  In the current
Spring
>>   minutes
>>> the
>>> Motion is correctly stated as below.
>>>
MINUTES OF THE LAST  MEETING:
>>> New Orleans,  Louisiana b  November 1-2,
2013
>>> *George Boyce moved and Susan  Boyce seconded:
>>> **Approve Fall
minutes as  corrected.  Motion carried.
>>> Not to belabor the  point but to
get the Fall 2013 Minutes printed
>>> correctly, I have listed them as 
corrected one more time for board
>>> approval.
>>> See
>>> Attachment.  I 
believe we need a motion to correct them.  I hope we
>>> have the
>>>
AISdiscuss  technical problems resolved as I haven't received any
>> feedback
>>> or  acknowledgements.
>>> Jim Morris
>>> President
>>> American Iris 
Society
>>>
>>> [demime 1.01d removed an attachment of type
application/octet-stream
>> which
>> had a name of
CorrectedAISboardminutesNewOrleansLAFall2013.docx]
>>>
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