Re: Fwd: Motion regarding Minutes corrections

[Susan Grigg <101d@rewrite.aisboard.org>]

We might get a ruling from our Parliamentarian, Gary White, but I have 
checked the latest edition of /Robert's Rules of Order, Newly Revised/. 
See below:

" If the existence of an error or material omission in the minutes 
becomes reasonably established after their approval -- even many years 
later -- the minutes can then be corrected by means of the motion 
to/Amend Something Previously Adopted/, which requires a two-thirds 
vote, or a majority vote with notice, or the vote of a majority of the 
entire membership, or unanimous consent."

Susan Grigg

On 5/16/2014 11:41 AM, Jody Nolin wrote:
> What action is required now?  Approve the existing minutes, then move to
> amend?
>
>
> On Fri, May 16, 2014 at 11:36 AM, cheryl deaton <
> c95039e11@rewrite.aisboard.org> wrote:
>
>> Hello all,
>> Once we have approved any minutes we cannot go back and correct them.
>>   This is
>> clearly defined in Robert's Rules.
>> Cheryl
>>
>>> Date: Fri, 16 May 2014 07:53:42 -0700
>>> To: aisdiscuss@aisboard.org
>>> Subject: [AISdiscuss] Fwd: Motion regarding Minutes corrections
>>> From: 102x@rewrite.aisboard.org
>>>
>>> Hello all,
>>>
>>> Attached is the proposed amendment to the approved Fall, 2013 board
>>> minutes for your consideration.  If members of the board in in agreement
>>> a motion needs to be made.
>>>
>>> Michelle
>>>
>>>
>>> -------- Original Message --------
>>> Subject:      Motion regarding Minutes corrections
>>> Date:         Fri, 16 May 2014 01:17:50 -0400 (EDT)
>>> From:         MORRISJE1@aol.com
>>> To:   AISSecretary@irises.org
>>>
>>>
>>>
>>> Michelle,
>>> I understand that AISdiscuss strips out attachments and that I need to
>>> send same to you.  @#*!
>>> Attached.
>>> All,
>>> Following the Spring  2014 board meeting when I received a copy of the
>>> Motions, I discovered  that Motion 3: /Approve Fall minutes as published
>> on
>>> the
>>> website /was not as I had read it.  I could not see over my left
>>   shoulder
>>> to read what was typed there on the screen.  I attempted via AISdiscuss
>> to
>>> get the motion corrected but nothing happened as that was when we  were
>>> having electronic problems with AISdiscuss.  In the current Spring
>>   minutes
>>> the
>>> Motion is correctly stated as below.
>>> MINUTES OF THE LAST  MEETING:
>>> New Orleans,  Louisiana b  November 1-2, 2013
>>> *George Boyce moved and Susan  Boyce seconded:
>>> **Approve Fall minutes as  corrected.  Motion carried.
>>> Not to belabor the  point but to get the Fall 2013 Minutes printed
>>> correctly, I have listed them as  corrected one more time for board
>>> approval.
>>> See
>>> Attachment.  I  believe we need a motion to correct them.  I hope we
>>> have the
>>> AISdiscuss  technical problems resolved as I haven't received any
>> feedback
>>> or  acknowledgements.
>>> Jim Morris
>>> President
>>> American Iris  Society
>>>
>>> [demime 1.01d removed an attachment of type application/octet-stream
>> which
>> had a name of CorrectedAISboardminutesNewOrleansLAFall2013.docx]
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