To: aisdiscuss@aisboard.org
Subject: Re: [AISdiscuss] 2014 AIS Convention
From: glenara@aol.com
Date: Tue, 24 Jan 2012 09:43:16 -0500
What are the arrangements, or is it even possible, for a "Local
convention
area" Non AIS person to attend some of the lectures and maybe the garden
tours? George Boyce, R3 VP
-----Original Message-----
From: pwgossett <pwgossett@juno.com>
To: aisdiscuss <aisdiscuss@aisboard.org>
Sent: Tue, Jan 24, 2012 12:08 am
Subject: Re: [AISdiscuss] 2014 AIS Convention
The Dallas 2000 Convention Committee did a digital presentation also and
I
think
he 2009 Kansas City Convention Committee and the 2010 Madison Convention
ommittee may have done one also.
Paul
---------- Original Message ----------
rom: "Janet Smith" <ypauls@sti.net>
o: aisdiscuss@aisboard.org
ubject: Re: [AISdiscuss] 2014 AIS Convention
ate: Mon, 23 Jan 2012 20:51:17 -0800
>2) How should the Convention be promoted?
A thought! Region 15 for this year's convention put together a
ovely and informative powerpoint program from photos they took of
he various gardens when in bloom in 2011. I have seen it because I
ad the time to make some minor adjustments and refinements to make
t even better AND compressed to be sent via e-mail to anyone
nterested in viewing it.
It is the first time since I have been AIS Digital Programs-Slides
hair that this type of information has been provided in enough time
o get the word out.
I think this is a great idea and a easy way to spread the word easily
nd cost effectively.
My two cents,
Janet Smith
igital Programs-Slides Chair
---- Original Message ----
rom: pwgossett@juno.com
o: aisdiscuss@aisboard.org
ubject: Re: [AISdiscuss] 2014 AIS Convention
ate: Tue, 24 Jan 2012 02:53:43 GMT
>Good Evening All,
I would like to answer these questions Dennis has brought forward as
I see it.
1) Who OWNS the Convention?
The owner would either be a local society or region. But, it
would a shared ownership if AIS, local society and/or region are all
sharing in the expenses on putting on the convention.
2) How should the Convention be promoted?
Through the AIS IRISES publication, regional newsletters, local
newsletters, AIS Web Site, local society web site, regional web site,
AIS Facebook, and any local avenues such as tv stations, radio
stations, garden club organizations, master gardeners, newspapers.
3) Who owns the intellectual data that is generated at each
convention?
I am assuming you are talking about names and contact
information of those attending the convention. The owner would be
shared between local society and/or region and AIS. AIS needs to do
a better job at sharing this information with the next convention so
that they can communicate with those that have attended the last
several conventions.
4) Is that data used to promote and improve subsequent conventions?
As of right now, no the attendees information is not being
shared but, other information is being shared such as bus
information.
5) What functions of the convention should be administered by the
Host?
Convention Chairman, Guest Iris Coordinator, Transportation
Coordinator, Hospitality/Garden Refreshment Coordinator, Porta a
Potty Coordinator, Boutique Coordinator.
6) What functions of the convention should be administered by AIS?
Registration, Convention Booklet, Silent Auction, Web Site.
These positions could be handled by either a local or AIS
person....Hotel Meeting Schedule, Secretary, Publicity Coordinator,
Awards Chair, and Treasurer.
It would be the responsibility of the AIS Convention Liaison to
assist with the convention in any way he or she see needs to be done.
At the present time I am actually putting together the Hotel Meeting
Schedule and then letting a local person contact each of the sections
or people whom have meetings at the convention to get their approval
of the times that have been scheduled for each of those meetings. I
also have meet with the hotel sales or banquet contact person and
work them also. I am also making a list of the meeting speaker, the
topic of their program, and their a/v equipment needs and then I will
notify the AIS Editor, AIS Electronic Services Chair, and the hotel
with the a/v needs. I then at the convention make sure all is going
well at the convention whether it be at the hotel, buses, etc......
I am the Convention Chairs right hand man.
Paul
---------- Original Message ----------
From: "R. Dennis Hager" <hager@aredee.com>
To: <aisdiscuss@aisboard.org>
Subject: Re: [AISdiscuss] 2014 AIS Convention
Date: Sun, 15 Jan 2012 08:53:00 -0500
There are underlying questions that need to be considered as a part
of this
question.
Who OWNS the Convention?
How should the Convention be promoted?
Who owns the intellectual data that is generated at each convention?
Is that data used to promote and improve subsequent conventions?
What functions of the convention should be administered by the Host?
What functions of the convention should be administered by AIS?
These questions are NOT about how things ARE done, but how they
SHOULD be
done.
Dennis Hager
Irisarian, Pharmacist, Restaurateur, Councilman, Former Mayor and
General
Pain in the A....
-----Original Message-----
From: Maureen
Sent: Wednesday, January 11, 2012 10:40 AM
To: aisdiscuss@aisboard.org
Subject: Re: [AISdiscuss] 2014 AIS Convention
Hi Paul,
I think we all suspected that a discussion on AIS policy on
conventions was
going to happen sooner rather than later.
I expect that the current ad hoc help at the back end should a club
suffer
catastrophic losses from a convention is not going to be sufficient
going
forward.
I would suggest that board discussion consider the following.
If AIS takes on the riskiest and costliest expense of the convention,
should
AIS then also receive some part of the revenues generated by the
convention?
(for example, collect a fixed portion of registration fees and
receive all
revenues from silent auction)
Should AIS get involved in fund raising for conventions?
What is the impact on the long term financial health of AIS? While
AIS
manages its finances fairly well by managing its expenses with
variable
revenues. How will AIS manage with a significant variable expense?
The last question is probably the most important.
Unfortunately, I won't be at the national convention this year. I
will see
some of you at the Siberian convention.
Maureen Mark
Ottawa, Ontario
(Not a current board director)
On 2012-01-11, at 3:00 AM, "pwgossett@juno.com" <pwgossett@juno.com>
wrote:
> Good Evening Folks,
>
> The weekend of December 3 & 4, 2011, I had the pleasure of meeting
with
> the Delaware Valley Iris Society at their winter board meeting in
> Pennsylvania. After they concluded their board meeting they
allowed me to
> tell them my thoughts about them hosting an AIS Convention in their
area
> and what AIS can do to assist them. We discussed all aspects of
hosting a
> convention and had volunteers to be the Chairperson, Guest Iris
Chair,
> Transportation Chair, and Treasurer all from the area. We also
discussed
> 4 or 5 gardens that might be on tour along with local non iris
gardens and
> historical attractions that could be used as an optional tour.
They would
> like to receive guest plants but, will have to have a limitation on
the
> number and also 2014 would be too soon for them if they would be
receiving
> guest plants.
>
> We also discussed financial concerns and obligations. I believe
their
> greatest concern is how much of a role would AIS be willing to take
in
> both manpower and financial. On the financial side the hotel is
the
> biggest expense of a convention. I believe if AIS would be willing
to
> sign the hotel contract and take on the financial responsibility of
the
> hotel we might have a convention site on the east coast probably
not in
> 2014 but, maybe 2016 or 2017. They are thinking about it now and
will
> make a decision by the end of January. I am hoping for a positive
> response from them on hosting an AIS Convention.
>
> My question to the AIS Board is.... Would AIS be willing to sign
the
> hotel contract and take on the financial responsibility of the
hotel? I
> would estimate the cost of the hotel expenses would be about
$25,000.
>
> I would like to have your suggestions as to what I need to do and
what
> role will AIS have in this convention and also future conventions.
>
> Thank you,
>
> Paul
>
>
>
>
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