Re: 2014 AIS Convention

["pwgossett@juno.com" <pwgossett@juno.com>]

The Dallas 2000 Convention Committee did a digital presentation also and I think the 2009 Kansas City Convention Committee and the 2010 Madison Convention Committee may have done one also.

Paul



---------- Original Message ----------
From: "Janet Smith" <ypauls@sti.net>
To: aisdiscuss@aisboard.org
Subject: Re: [AISdiscuss] 2014 AIS Convention
Date: Mon, 23 Jan 2012 20:51:17 -0800

>2)  How should the Convention be promoted?

A thought!  Region 15 for this year's convention put together a
lovely and informative powerpoint program from photos they took of
the various gardens when in bloom in 2011.  I have seen it because I
had the time to make some minor adjustments and refinements to make
it even better AND compressed to be sent via e-mail to anyone
interested in viewing it.

It is the first time since I have been AIS Digital Programs-Slides
Chair that this type of information has been provided in enough time
to get the word out.

I think this is a great idea and a easy way to spread the word easily
and cost effectively.

My two cents,

Janet Smith
Digital Programs-Slides Chair 

---- Original Message ----
From: pwgossett@juno.com
To: aisdiscuss@aisboard.org
Subject: Re: [AISdiscuss] 2014 AIS Convention
Date: Tue, 24 Jan 2012 02:53:43 GMT

>Good Evening All,
>
>I would like to answer these questions Dennis has brought forward as
>I see it.
>
>1)  Who OWNS the Convention?
>      The owner would either be a local society or region.  But, it
>would a shared ownership if AIS, local society and/or region are all
>sharing in the expenses on putting on the convention.
>
>2)  How should the Convention be promoted?
>      Through the AIS IRISES publication, regional newsletters, local
>newsletters, AIS Web Site, local society web site, regional web site,
>AIS Facebook, and any local avenues such as tv stations, radio
>stations, garden club organizations, master gardeners, newspapers.
>
>3)  Who owns the intellectual data that is generated at each
>convention?
>      I am assuming you are talking about names and contact
>information of those attending the convention.  The owner would be
>shared between local society and/or region and AIS.  AIS needs to do
>a better job at sharing this information with the next convention so
>that they can communicate with those that have attended the last
>several conventions.
>
>4)  Is that data used to promote and improve subsequent conventions?
>      As of right now, no the attendees information is not being
>shared but, other information is being shared such as bus
>information.
>
>5)  What functions of the convention should be administered by the
>Host?
>      Convention Chairman, Guest Iris Coordinator, Transportation
>Coordinator, Hospitality/Garden Refreshment Coordinator, Porta a
>Potty Coordinator, Boutique Coordinator.
>
>6)  What functions of the convention should be administered by AIS?
>      Registration, Convention Booklet, Silent Auction, Web Site.
>
>These positions could be handled by either a local or AIS
>person....Hotel Meeting Schedule, Secretary, Publicity Coordinator,
>Awards Chair, and Treasurer.
>
>It would be the responsibility of the AIS Convention Liaison to
>assist with the convention in any way he or she see needs to be done.
> At the present time I am actually putting together the Hotel Meeting
>Schedule and then letting a local person contact each of the sections
>or people whom have meetings at the convention to get their approval
>of the times that have been scheduled for each of those meetings.  I
>also have meet with the hotel sales or banquet contact person and
>work them also.  I am also making a list of the meeting speaker, the
>topic of their program, and their a/v equipment needs and then I will
>notify the AIS Editor, AIS Electronic Services Chair, and the hotel
>with the a/v needs.  I then at the convention make sure all is going
>well at the convention whether it be at the hotel, buses, etc...... 
>I am the Convention Chairs right hand man.
>
>Paul
>
>
>
>
>
>
>---------- Original Message ----------
>From: "R. Dennis Hager" <hager@aredee.com>
>To: <aisdiscuss@aisboard.org>
>Subject: Re: [AISdiscuss] 2014 AIS Convention
>Date: Sun, 15 Jan 2012 08:53:00 -0500
>
>There are underlying questions that need to be considered as a part
>of this 
>question.
>
>Who OWNS the Convention?
>How should the Convention be promoted?
>Who owns the intellectual data that is generated at each convention?
>Is that data used to promote and improve subsequent conventions?
>What functions of the convention should be administered by the Host?
>What functions of the convention should be administered by AIS?
>
>These questions are NOT about how things ARE done, but how they
>SHOULD be 
>done.
>
>Dennis Hager
>Irisarian, Pharmacist, Restaurateur, Councilman, Former Mayor and
>General 
>Pain in the A....
>
>
>
>
>
>-----Original Message----- 
>From: Maureen
>Sent: Wednesday, January 11, 2012 10:40 AM
>To: aisdiscuss@aisboard.org
>Subject: Re: [AISdiscuss] 2014 AIS Convention
>
>Hi Paul,
>
>I think we all suspected that a discussion on AIS policy on
>conventions was 
>going to happen sooner rather than later.
>
>I expect that the current ad hoc help at the back end should a club
>suffer 
>catastrophic losses from a convention is not going to be sufficient
>going 
>forward.
>
>I would suggest that board discussion consider the following.
>
>If AIS takes on the riskiest and costliest expense of the convention,
>should 
>AIS then also receive some part of the revenues generated by the
>convention? 
>(for example, collect a fixed portion of registration fees and
>receive all 
>revenues from silent auction)
>
>Should AIS get involved in fund raising for conventions?
>
>What is the impact on the long term financial health of AIS?  While
>AIS 
>manages its finances fairly well by managing its expenses with
>variable 
>revenues. How will AIS manage with a significant variable expense?
>
>The last question is probably the most important.
>
>Unfortunately, I won't be at the national convention this year. I
>will see 
>some of you at the Siberian convention.
>
>Maureen Mark
>Ottawa, Ontario
>(Not a current board director)
>
>On 2012-01-11, at 3:00 AM, "pwgossett@juno.com" <pwgossett@juno.com>
>wrote:
>
>> Good Evening Folks,
>>
>> The weekend of December 3 & 4, 2011, I had the pleasure of meeting
>with 
>> the Delaware Valley Iris Society at their winter board meeting in 
>> Pennsylvania.  After they concluded their board meeting they
>allowed me to 
>> tell them my thoughts about them hosting an AIS Convention in their
>area 
>> and what AIS can do to assist them.  We discussed all aspects of
>hosting a 
>> convention and had volunteers to be the Chairperson, Guest Iris
>Chair, 
>> Transportation Chair, and Treasurer all from the area.  We also
>discussed 
>> 4 or 5 gardens that might be on tour along with local non iris
>gardens and 
>> historical attractions that could be used as an optional tour. 
>They would 
>> like to receive guest plants but, will have to have a limitation on
>the 
>> number and also 2014 would be too soon for them if they would be
>receiving 
>> guest plants.
>>
>> We also discussed financial concerns and obligations.  I believe
>their 
>> greatest concern is how much of a role would AIS be willing to take
>in 
>> both manpower and financial.  On the financial side the hotel is
>the 
>> biggest expense of a convention.  I believe if AIS would be willing
>to 
>> sign the hotel contract and take on the financial responsibility of
>the 
>> hotel we might have a convention site on the east coast probably
>not in 
>> 2014 but, maybe 2016 or 2017.  They are thinking about it now and
>will 
>> make a decision by the end of January.  I am hoping for a positive 
>> response from them on hosting an AIS Convention.
>>
>> My question to the AIS Board is....  Would AIS be willing to sign
>the 
>> hotel contract and take on the financial responsibility of the
>hotel?  I 
>> would estimate the cost of the hotel expenses would be about
>$25,000.
>>
>> I would like to have your suggestions as to what I need to do and
>what 
>> role will AIS have in this convention and also future conventions.
>>
>> Thank you,
>>
>> Paul
>>
>>
>>
>>
>> ____________________________________________________________
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