RE: 2014 AIS Convention

[cheryl deaton <region15kids@hotmail.com>]

Hi John,
I keep forgetting about our local radio stations!  They are oligated to do a
percentage of their programming for non profits and a 15 minute talk about
irises is a small "service charge".  Thanks for the reminders!
Cheryl


> From: johnwbaker1@frontier.com
> To: aisdiscuss@aisboard.org
> Subject: Re: [AISdiscuss] 2014 AIS Convention
> Date: Tue, 24 Jan 2012 21:22:28 -0600
>
> Hello, Cheryl:
> As Chair of the 2010 convention in Madison, I sent notices to radio and
> television stations and news publications throughout Wisconsin and as far
> South as Chicago. I sent over100 letters to plant clubs and greenhouses
> throughout the state and advertised in gardening publications.
> I, personally, have at least three friends from California who are attending
> their first AIS convention because of my telling them about it, so every bit
> of advertising helps.
> John Baker
> ----- Original Message -----
> From: "cheryl deaton" <region15kids@hotmail.com>
> To: <aisdiscuss@aisboard.org>
> Sent: Tuesday, January 24, 2012 11:14 AM
> Subject: RE: [AISdiscuss] 2014 AIS Convention
>
>
> > The AIS National Convention is open to the public. For Region 15, we are
> > encouraging members of garden clubs, public gadens and other gardening
> > enthusiasts to attend our convention. ANYONE can attend the meetings,
> > visit
> > the gardens, enjoy the banquets by just registering to attend the
> > convention.
> > It is NOT exclusive to AIS members. TELL YOUR FRIENDS THAT SOUTHERN
> > CALIFORNIA IS A GREAT PLACE TO VISIT IN APRIL AND SEE SOME SPECTACULAR
> > FLOWERS!
> > Cheryl
> >
> >
> >> To: aisdiscuss@aisboard.org
> >> Subject: Re: [AISdiscuss] 2014 AIS Convention
> >> From: glenara@aol.com
> >> Date: Tue, 24 Jan 2012 09:43:16 -0500
> >>
> >> What are the arrangements, or is it even possible, for a "Local
> >> convention
> >> area" Non AIS person to attend some of the lectures and maybe the garden
> >> tours? George Boyce, R3 VP
> >>
> >>
> >>
> >> -----Original Message-----
> >> From: pwgossett <pwgossett@juno.com>
> >> To: aisdiscuss <aisdiscuss@aisboard.org>
> >> Sent: Tue, Jan 24, 2012 12:08 am
> >> Subject: Re: [AISdiscuss] 2014 AIS Convention
> >>
> >>
> >> The Dallas 2000 Convention Committee did a digital presentation also and
> >> I
> >> think
> >> he 2009 Kansas City Convention Committee and the 2010 Madison Convention
> >> ommittee may have done one also.
> >> Paul
> >>
> >> ---------- Original Message ----------
> >> rom: "Janet Smith" <ypauls@sti.net>
> >> o: aisdiscuss@aisboard.org
> >> ubject: Re: [AISdiscuss] 2014 AIS Convention
> >> ate: Mon, 23 Jan 2012 20:51:17 -0800
> >> >2) How should the Convention be promoted?
> >> A thought! Region 15 for this year's convention put together a
> >> ovely and informative powerpoint program from photos they took of
> >> he various gardens when in bloom in 2011. I have seen it because I
> >> ad the time to make some minor adjustments and refinements to make
> >> t even better AND compressed to be sent via e-mail to anyone
> >> nterested in viewing it.
> >> It is the first time since I have been AIS Digital Programs-Slides
> >> hair that this type of information has been provided in enough time
> >> o get the word out.
> >> I think this is a great idea and a easy way to spread the word easily
> >> nd cost effectively.
> >> My two cents,
> >> Janet Smith
> >> igital Programs-Slides Chair
> >> ---- Original Message ----
> >> rom: pwgossett@juno.com
> >> o: aisdiscuss@aisboard.org
> >> ubject: Re: [AISdiscuss] 2014 AIS Convention
> >> ate: Tue, 24 Jan 2012 02:53:43 GMT
> >> >Good Evening All,
> >>
> >> I would like to answer these questions Dennis has brought forward as
> >> I see it.
> >>
> >> 1) Who OWNS the Convention?
> >> The owner would either be a local society or region. But, it
> >> would a shared ownership if AIS, local society and/or region are all
> >> sharing in the expenses on putting on the convention.
> >>
> >> 2) How should the Convention be promoted?
> >> Through the AIS IRISES publication, regional newsletters, local
> >> newsletters, AIS Web Site, local society web site, regional web site,
> >> AIS Facebook, and any local avenues such as tv stations, radio
> >> stations, garden club organizations, master gardeners, newspapers.
> >>
> >> 3) Who owns the intellectual data that is generated at each
> >> convention?
> >> I am assuming you are talking about names and contact
> >> information of those attending the convention. The owner would be
> >> shared between local society and/or region and AIS. AIS needs to do
> >> a better job at sharing this information with the next convention so
> >> that they can communicate with those that have attended the last
> >> several conventions.
> >>
> >> 4) Is that data used to promote and improve subsequent conventions?
> >> As of right now, no the attendees information is not being
> >> shared but, other information is being shared such as bus
> >> information.
> >>
> >> 5) What functions of the convention should be administered by the
> >> Host?
> >> Convention Chairman, Guest Iris Coordinator, Transportation
> >> Coordinator, Hospitality/Garden Refreshment Coordinator, Porta a
> >> Potty Coordinator, Boutique Coordinator.
> >>
> >> 6) What functions of the convention should be administered by AIS?
> >> Registration, Convention Booklet, Silent Auction, Web Site.
> >>
> >> These positions could be handled by either a local or AIS
> >> person....Hotel Meeting Schedule, Secretary, Publicity Coordinator,
> >> Awards Chair, and Treasurer.
> >>
> >> It would be the responsibility of the AIS Convention Liaison to
> >> assist with the convention in any way he or she see needs to be done.
> >> At the present time I am actually putting together the Hotel Meeting
> >> Schedule and then letting a local person contact each of the sections
> >> or people whom have meetings at the convention to get their approval
> >> of the times that have been scheduled for each of those meetings. I
> >> also have meet with the hotel sales or banquet contact person and
> >> work them also. I am also making a list of the meeting speaker, the
> >> topic of their program, and their a/v equipment needs and then I will
> >> notify the AIS Editor, AIS Electronic Services Chair, and the hotel
> >> with the a/v needs. I then at the convention make sure all is going
> >> well at the convention whether it be at the hotel, buses, etc......
> >> I am the Convention Chairs right hand man.
> >>
> >> Paul
> >>
> >>
> >>
> >>
> >>
> >>
> >> ---------- Original Message ----------
> >> From: "R. Dennis Hager" <hager@aredee.com>
> >> To: <aisdiscuss@aisboard.org>
> >> Subject: Re: [AISdiscuss] 2014 AIS Convention
> >> Date: Sun, 15 Jan 2012 08:53:00 -0500
> >>
> >> There are underlying questions that need to be considered as a part
> >> of this
> >> question.
> >>
> >> Who OWNS the Convention?
> >> How should the Convention be promoted?
> >> Who owns the intellectual data that is generated at each convention?
> >> Is that data used to promote and improve subsequent conventions?
> >> What functions of the convention should be administered by the Host?
> >> What functions of the convention should be administered by AIS?
> >>
> >> These questions are NOT about how things ARE done, but how they
> >> SHOULD be
> >> done.
> >>
> >> Dennis Hager
> >> Irisarian, Pharmacist, Restaurateur, Councilman, Former Mayor and
> >> General
> >> Pain in the A....
> >>
> >>
> >>
> >>
> >>
> >> -----Original Message-----
> >> From: Maureen
> >> Sent: Wednesday, January 11, 2012 10:40 AM
> >> To: aisdiscuss@aisboard.org
> >> Subject: Re: [AISdiscuss] 2014 AIS Convention
> >>
> >> Hi Paul,
> >>
> >> I think we all suspected that a discussion on AIS policy on
> >> conventions was
> >> going to happen sooner rather than later.
> >>
> >> I expect that the current ad hoc help at the back end should a club
> >> suffer
> >> catastrophic losses from a convention is not going to be sufficient
> >> going
> >> forward.
> >>
> >> I would suggest that board discussion consider the following.
> >>
> >> If AIS takes on the riskiest and costliest expense of the convention,
> >> should
> >> AIS then also receive some part of the revenues generated by the
> >> convention?
> >> (for example, collect a fixed portion of registration fees and
> >> receive all
> >> revenues from silent auction)
> >>
> >> Should AIS get involved in fund raising for conventions?
> >>
> >> What is the impact on the long term financial health of AIS? While
> >> AIS
> >> manages its finances fairly well by managing its expenses with
> >> variable
> >> revenues. How will AIS manage with a significant variable expense?
> >>
> >> The last question is probably the most important.
> >>
> >> Unfortunately, I won't be at the national convention this year. I
> >> will see
> >> some of you at the Siberian convention.
> >>
> >> Maureen Mark
> >> Ottawa, Ontario
> >> (Not a current board director)
> >>
> >> On 2012-01-11, at 3:00 AM, "pwgossett@juno.com" <pwgossett@juno.com>
> >> wrote:
> >>
> >> > Good Evening Folks,
> >> >
> >> > The weekend of December 3 & 4, 2011, I had the pleasure of meeting
> >> with
> >> > the Delaware Valley Iris Society at their winter board meeting in
> >> > Pennsylvania. After they concluded their board meeting they
> >> allowed me to
> >> > tell them my thoughts about them hosting an AIS Convention in their
> >> area
> >> > and what AIS can do to assist them. We discussed all aspects of
> >> hosting a
> >> > convention and had volunteers to be the Chairperson, Guest Iris
> >> Chair,
> >> > Transportation Chair, and Treasurer all from the area. We also
> >> discussed
> >> > 4 or 5 gardens that might be on tour along with local non iris
> >> gardens and
> >> > historical attractions that could be used as an optional tour.
> >> They would
> >> > like to receive guest plants but, will have to have a limitation on
> >> the
> >> > number and also 2014 would be too soon for them if they would be
> >> receiving
> >> > guest plants.
> >> >
> >> > We also discussed financial concerns and obligations. I believe
> >> their
> >> > greatest concern is how much of a role would AIS be willing to take
> >> in
> >> > both manpower and financial. On the financial side the hotel is
> >> the
> >> > biggest expense of a convention. I believe if AIS would be willing
> >> to
> >> > sign the hotel contract and take on the financial responsibility of
> >> the
> >> > hotel we might have a convention site on the east coast probably
> >> not in
> >> > 2014 but, maybe 2016 or 2017. They are thinking about it now and
> >> will
> >> > make a decision by the end of January. I am hoping for a positive
> >> > response from them on hosting an AIS Convention.
> >> >
> >> > My question to the AIS Board is.... Would AIS be willing to sign
> >> the
> >> > hotel contract and take on the financial responsibility of the
> >> hotel? I
> >> > would estimate the cost of the hotel expenses would be about
> >> $25,000.
> >> >
> >> > I would like to have your suggestions as to what I need to do and
> >> what
> >> > role will AIS have in this convention and also future conventions.
> >> >
> >> > Thank you,
> >> >
> >> > Paul
> >> >
> >> >
> >> >
> >> >
> >> > ____________________________________________________________
> >> > 53 Year Old Mom Looks 33
> >> > The Stunning Results of Her Wrinkle Trick Has Botox Doctors Worried
> >> > http://thirdpartyoffers.juno.com/TGL3141/4f0cfb7da2c55c9749st02vuc
> >> >
> >> >
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> >> > <aissecretary@irises.org>
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> >> > http://www.aisboard.org/lists/aisdiscuss/
> >>
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> >>
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> >>
> >> ____________________________________________________________
> >> 60-Year-Old Mom Looks 27
> >> Mom Reveals Free Wrinkle Trick That Has Angered Doctors!
> >> http://thirdpartyoffers.juno.com/TGL3141/4f1e1dace1f4e30538dst05vuc
> >>
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> >>
> >> ___________________________________________________________
> >> 3 Year Old Mom Looks 33
> >> he Stunning Results of Her Wrinkle Trick Has Botox Doctors Worried
> >> ttp://thirdpartyoffers.juno.com/TGL3141/4f1e3c9edf9e7635b6cst02vuc
> >> ---------------------------------------------------------------------
> >> o sign-off this list, send email to the AIS Secretary
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> >>
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> >
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>
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