Re: Promoting a Convention.....

["pwgossett@juno.com" <pwgossett@juno.com>]

Dennis,

I can only speak for the 2000 Dallas presentation and the 2012 Ontario presentation.  The Dallas presentation was seen by most of the local societies in Texas and some in Oklahoma.  The Ontario presentation...I gave to the Tulsa Area Iris Society and it has been seen in California.

Paul




---------- Original Message ----------
From: "R. Dennis Hager" <hager@aredee.com>
To: <aisdiscuss@aisboard.org>
Subject: Re: [AISdiscuss] Promoting a Convention.....
Date: Tue, 24 Jan 2012 07:56:01 -0500

Who has seen these digital presentations?

Think about YouTube. More specifically: 
http://www.youtube.com/watch?v=gfecRXhpYsw

Now, you may ask, "What does the symphony have to do with an AIS 
Convention?"

Unfortunately, not very much, but that could change.









-----Original Message----- 
From: pwgossett@juno.com
Sent: Tuesday, January 24, 2012 12:06 AM
To: aisdiscuss@aisboard.org
Subject: Re: [AISdiscuss] 2014 AIS Convention

The Dallas 2000 Convention Committee did a digital presentation also and I 
think the 2009 Kansas City Convention Committee and the 2010 Madison 
Convention Committee may have done one also.

Paul



---------- Original Message ----------
From: "Janet Smith" <ypauls@sti.net>
To: aisdiscuss@aisboard.org
Subject: Re: [AISdiscuss] 2014 AIS Convention
Date: Mon, 23 Jan 2012 20:51:17 -0800

>2)  How should the Convention be promoted?

A thought!  Region 15 for this year's convention put together a
lovely and informative powerpoint program from photos they took of
the various gardens when in bloom in 2011.  I have seen it because I
had the time to make some minor adjustments and refinements to make
it even better AND compressed to be sent via e-mail to anyone
interested in viewing it.

It is the first time since I have been AIS Digital Programs-Slides
Chair that this type of information has been provided in enough time
to get the word out.

I think this is a great idea and a easy way to spread the word easily
and cost effectively.

My two cents,

Janet Smith
Digital Programs-Slides Chair

---- Original Message ----
From: pwgossett@juno.com
To: aisdiscuss@aisboard.org
Subject: Re: [AISdiscuss] 2014 AIS Convention
Date: Tue, 24 Jan 2012 02:53:43 GMT

>Good Evening All,
>
>I would like to answer these questions Dennis has brought forward as
>I see it.
>
>1)  Who OWNS the Convention?
>      The owner would either be a local society or region.  But, it
>would a shared ownership if AIS, local society and/or region are all
>sharing in the expenses on putting on the convention.
>
>2)  How should the Convention be promoted?
>      Through the AIS IRISES publication, regional newsletters, local
>newsletters, AIS Web Site, local society web site, regional web site,
>AIS Facebook, and any local avenues such as tv stations, radio
>stations, garden club organizations, master gardeners, newspapers.
>
>3)  Who owns the intellectual data that is generated at each
>convention?
>      I am assuming you are talking about names and contact
>information of those attending the convention.  The owner would be
>shared between local society and/or region and AIS.  AIS needs to do
>a better job at sharing this information with the next convention so
>that they can communicate with those that have attended the last
>several conventions.
>
>4)  Is that data used to promote and improve subsequent conventions?
>      As of right now, no the attendees information is not being
>shared but, other information is being shared such as bus
>information.
>
>5)  What functions of the convention should be administered by the
>Host?
>      Convention Chairman, Guest Iris Coordinator, Transportation
>Coordinator, Hospitality/Garden Refreshment Coordinator, Porta a
>Potty Coordinator, Boutique Coordinator.
>
>6)  What functions of the convention should be administered by AIS?
>      Registration, Convention Booklet, Silent Auction, Web Site.
>
>These positions could be handled by either a local or AIS
>person....Hotel Meeting Schedule, Secretary, Publicity Coordinator,
>Awards Chair, and Treasurer.
>
>It would be the responsibility of the AIS Convention Liaison to
>assist with the convention in any way he or she see needs to be done.
> At the present time I am actually putting together the Hotel Meeting
>Schedule and then letting a local person contact each of the sections
>or people whom have meetings at the convention to get their approval
>of the times that have been scheduled for each of those meetings.  I
>also have meet with the hotel sales or banquet contact person and
>work them also.  I am also making a list of the meeting speaker, the
>topic of their program, and their a/v equipment needs and then I will
>notify the AIS Editor, AIS Electronic Services Chair, and the hotel
>with the a/v needs.  I then at the convention make sure all is going
>well at the convention whether it be at the hotel, buses, etc......
>I am the Convention Chairs right hand man.
>
>Paul
>
>
>
>
>
>
>---------- Original Message ----------
>From: "R. Dennis Hager" <hager@aredee.com>
>To: <aisdiscuss@aisboard.org>
>Subject: Re: [AISdiscuss] 2014 AIS Convention
>Date: Sun, 15 Jan 2012 08:53:00 -0500
>
>There are underlying questions that need to be considered as a part
>of this
>question.
>
>Who OWNS the Convention?
>How should the Convention be promoted?
>Who owns the intellectual data that is generated at each convention?
>Is that data used to promote and improve subsequent conventions?
>What functions of the convention should be administered by the Host?
>What functions of the convention should be administered by AIS?
>
>These questions are NOT about how things ARE done, but how they
>SHOULD be
>done.
>
>Dennis Hager
>Irisarian, Pharmacist, Restaurateur, Councilman, Former Mayor and
>General
>Pain in the A....
>
>
>
>
>
>-----Original Message----- 
>From: Maureen
>Sent: Wednesday, January 11, 2012 10:40 AM
>To: aisdiscuss@aisboard.org
>Subject: Re: [AISdiscuss] 2014 AIS Convention
>
>Hi Paul,
>
>I think we all suspected that a discussion on AIS policy on
>conventions was
>going to happen sooner rather than later.
>
>I expect that the current ad hoc help at the back end should a club
>suffer
>catastrophic losses from a convention is not going to be sufficient
>going
>forward.
>
>I would suggest that board discussion consider the following.
>
>If AIS takes on the riskiest and costliest expense of the convention,
>should
>AIS then also receive some part of the revenues generated by the
>convention?
>(for example, collect a fixed portion of registration fees and
>receive all
>revenues from silent auction)
>
>Should AIS get involved in fund raising for conventions?
>
>What is the impact on the long term financial health of AIS?  While
>AIS
>manages its finances fairly well by managing its expenses with
>variable
>revenues. How will AIS manage with a significant variable expense?
>
>The last question is probably the most important.
>
>Unfortunately, I won't be at the national convention this year. I
>will see
>some of you at the Siberian convention.
>
>Maureen Mark
>Ottawa, Ontario
>(Not a current board director)
>
>On 2012-01-11, at 3:00 AM, "pwgossett@juno.com" <pwgossett@juno.com>
>wrote:
>
>> Good Evening Folks,
>>
>> The weekend of December 3 & 4, 2011, I had the pleasure of meeting
>with
>> the Delaware Valley Iris Society at their winter board meeting in
>> Pennsylvania.  After they concluded their board meeting they
>allowed me to
>> tell them my thoughts about them hosting an AIS Convention in their
>area
>> and what AIS can do to assist them.  We discussed all aspects of
>hosting a
>> convention and had volunteers to be the Chairperson, Guest Iris
>Chair,
>> Transportation Chair, and Treasurer all from the area.  We also
>discussed
>> 4 or 5 gardens that might be on tour along with local non iris
>gardens and
>> historical attractions that could be used as an optional tour.
>They would
>> like to receive guest plants but, will have to have a limitation on
>the
>> number and also 2014 would be too soon for them if they would be
>receiving
>> guest plants.
>>
>> We also discussed financial concerns and obligations.  I believe
>their
>> greatest concern is how much of a role would AIS be willing to take
>in
>> both manpower and financial.  On the financial side the hotel is
>the
>> biggest expense of a convention.  I believe if AIS would be willing
>to
>> sign the hotel contract and take on the financial responsibility of
>the
>> hotel we might have a convention site on the east coast probably
>not in
>> 2014 but, maybe 2016 or 2017.  They are thinking about it now and
>will
>> make a decision by the end of January.  I am hoping for a positive
>> response from them on hosting an AIS Convention.
>>
>> My question to the AIS Board is....  Would AIS be willing to sign
>the
>> hotel contract and take on the financial responsibility of the
>hotel?  I
>> would estimate the cost of the hotel expenses would be about
>$25,000.
>>
>> I would like to have your suggestions as to what I need to do and
>what
>> role will AIS have in this convention and also future conventions.
>>
>> Thank you,
>>
>> Paul
>>
>>
>>
>>
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