Re: Approval of correxted minutes

[Susan Grigg <101d@rewrite.aisboard.org>]

Please note that Robert's Rules of Order, Newly Revised does allow for 
correction of minutes, even years after their approval. See below:

" If the existence of an error or material omission in the minutes
becomes reasonably established after their approval -- even many years
later -- the minutes can then be corrected by means of the motion
to/Amend Something Previously Adopted/, which requires a two-thirds
vote, or a majority vote with notice, or the vote of a majority of the
entire membership, or unanimous consent."

I believe that ". . .the vote of a majority of the entire membership. . ." in this case means the entire membership of the Board, not the entire membership of the AIS.

If you will read carefully Secretary Snyder's attachment of 5/16/2014, 
the changes to the Minutes of November 2013 are for spelling and grammar 
and will not change any actions taken by the AIS Board. These changes 
that President Morris and I hope to make are simply to present AIS in 
the best possible light online. Since these Minutes represent AIS to the 
membership and to visitors to our website, why not have them reflect the 
professionalism of our organization?

If the Board prefers I will amend my motion to "That the Board Minutes 
of November 2013 approved in April 2014 be amended to reflect the 
corrections sent as an attachment by Secretary Snyder on 5/16/14."

Susan Grigg

On 6/23/2014 3:42 PM, Ron Killingsworth wrote:
> Even if "Robert's Rules" states we can not amend the minutes once they 
> have been officially approved, we can still do it, the rules are 
> simply guidelines.  They can be suspended at the will of the board.  
> It appears to be important that we get the minutes corrected and the 
> approved minutes were not entirely correct.  The secretary could 
> attach or append and explanation of necessary.
> I'm for getting the record straight even if "Robert's Rules" frowns on 
> such actions.
> Ron Killingsworth, Director
>
>
> On 6/23/2014 14:24, Michelle Snyder wrote:
>> Susan Grigg moved and Bob Pries seconded the below motion.   As such 
>> it is now out for discussion.
>>
>> "That the corrected minutes sent as an attachment by Secretary Snyder 
>> on 5/16/2014 be approved."
>>
>> Michelle
>>
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