Re: AIS Registrar/Recorder and Registration Image Coordinator

[John Jones <jijones@usjoneses.com>]

Judy Keisling, Janet Smith, and I consulted on the process.  

The issue is that the requested name on the registration form may or may not be acceptable. When that happens there is often a time delay getting the name issue resolved and keeping track of the seedling, complicating the process of naming the picture file. 

We conceived of a cleaner process that was less complicated and would provide for fewer errors and problems and at the same time satisfied the ultimate goal of the motion as adopted - that being: having a digital picture of registered irises in the hands of the Image Coordinator.

When the Registration Certificate is sent out to the registrant, it will be accompanied with a notice requesting that the registrant send a picture to the Image coordinator.

Since the ultimate purpose of the motion is still accomplished by the revised process, we did not think that we needed an immediate action by the Board. We can of course take up a motion to amend the prior Board action now, or at the next meeting.

John



On Jun 9, 2012, at 1:53 PM, Susan Grigg wrote:

> From the motion that was passed at the Fall Board Meeting in Atlanta in 2011
> I understood that pictures of introductions could be sent with the
> registration to the AIS Registrar-Recorder directly. The current item posted
> in the News Section of the AIS website suggests that pictures should be sent
> to Janet, the Registration Image Coordinator. The motion's "Flow Chart"
> specified "Image(s) is (are) accompanied with the Registration Form;
> received by the AIS Registrar-Recorder, assigned a registration number
> related to its registration folder and then transferred to Registration
> Image Coordinator once the registrant receives approval for their name
> requested." . . . . . "This process should be an ongoing process with
> batches sent as received by the AIS Registrar-Recorder."
> 
> 
> 
> Do we need to amend the prior motion? If a hybridizer sends a picture with
> the registration form to John, is it the duty of the hybridizer to also send
> the picture to Janet? This seems confusing to me.
> 
> 
> 
> Susan Grigg
> 
> AIS Director
> 
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__________________ 
John and Joanne Jones
Registrar-Recorder
American Iris Society
35572 Linda Drive
Fremont, CA 94536
aisregistrar@irises.org


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