Re: DISASTER PLAN

[AIS Membership Secretary <aismemsec@earthlink.net>]

The last several times I tried to use the AIS FTP site the data didn't download due to a problem with it recognizing some of the characters embedded in the data. This was 3 to 5 years ago and I haven't tried it since. When you find the time please send me the ftp site address and password again and I'll retry.

-----Original Message-----
>From: John I Jones <jijones@usjoneses.com>
>Sent: Sep 9, 2009 4:26 PM
>To: aisdiscuss@aisboard.org
>Subject: Re: [AISdiscuss] DISASTER PLAN
>
>Some years ago I set up (free)  FTP sites for the Treasurer,  
>Secretary, and Membership Secretary use as off site backup locations.  
>(actually I think I offered anyone that wanted it the capability)
>
>I don't know if they are being used. Using an FTP process requires a  
>utility program to manage the uploading and many of them are  
>available for free. But the discipline has to be in place to maintain  
>the backup.
>
>There are also services available (mostly for a fee) that will  
>automatically backup files.
>
>The Lowes periodically send me a copy of the registration database to  
>use with irisregister, but as often as the registration changes, it  
>should be backed up on a daily basis.  Part of the problem with the  
>Registrar informationis that the Lowes have a slow internet  
>connection which makes sending large files problematic.
>
>A policy would not be difficult to create.
>
>How about "Every AIS Officer, Administrative Officer,  Director,  
>Committee Chair,  and paid position will maintain an off site backup  
>of all AIS information.
>(I admit to, and apologize for, being a little flip here but you get  
>the idea)
>
>Having a policy is one thing. Having people adhere to it is another.
>
>John
>
>
>On Sep 9, 2009, at 12:25 PM, Rita Gormley wrote:
>
>> Obviously, we need feedback from our Electronics Chair because the  
>> "offsite
>> backup technology" has made great advances in recent years.  For  
>> not a big
>> cost, there are storage sites that will take all kinds of files  
>> ( MemSec uses
>> FileMaker Pro as does Registrar I think, Treasurer uses Quickbooks  
>> etc).
>>
>> AIS does need to have a "written policy" for backup of important  
>> information
>> that would cause a Disaster if lost.  Each of us probably has our  
>> individual
>> "plans" doing consistent backup but if there was a central offsite  
>> storage, it
>> would be much better.
>>
>> Rita Gormley
>>
>> --- On Wed, 9/9/09, Robert Pries <robertpries@embarqmail.com> wrote:
>>
>>
>> From: Robert Pries <robertpries@embarqmail.com>
>> Subject: [AISdiscuss] DISASTER PLAN
>> To: "AISdiscuss" <aisdiscuss@aisboard.org>
>> Date: Wednesday, September 9, 2009, 12:51 PM
>>
>>
>> Redundancy Memo: Disaster Plan
>>
>>
>>
>> B
>>
>> An organization the size of AIS should have a disaster plan.  
>> Redundancy in
>> some positions is one way of coping. Another is back-ups of  
>> critical data.
>> What if The Lowes were struck by a meteorite. do we have a back-up  
>> of the
>> checklists off site. What if California had their great earthquake  
>> is there a
>> copy at another site of our financial records. What if the memberships
>> chairbs house burned down do we have offsite a copy of membership  
>> records.
>> What if the exhibitions chair went into a coma from a car wreck,  
>> etc etc. B
>> It seems to me we are vulnerable as an organization if we donbt have
>> suitable back-up and redundancy policies that are outlined and  
>> maintained. T
>> HIS SHOULD BE SOMETHING WE COULD WORK OUT BEFORE THE BOARD MEETING.
>>
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>>
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>
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Tom Gormley
AIS Membership Secretary
10606 Timber Ridge St.
Dubuque, IA 52001
563-513-0504

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