RE: Upcoming Fall Board Meeting Reports

["Janet Smith" <ypauls@sti.net>]

Debra, I think Jeanne Plank is suppose to have the operation manuals
for all committees - if one was ever made for Silent Auction.  I know
there was not one when I took over the AIS Slides in 2007 - there is
now!

Janet

---- Original Message ----
From: dkstraus@swbell.net
To: aisdiscuss@aisboard.org
Subject: RE: [AISdiscuss] Upcoming Fall Board Meeting Reports
Date: Thu, 20 Oct 2011 16:51:24 -0500

>Michelle & Jill,
>
> 
>
>Upon looking back through many fall and spring board minutes, I find
>very
>little that was reported on about the silent auctions.  Mostly there
>was a
>motion made by the librarian to donate duplicate books, magazines,
>etc. to
>the silent auction, and then a one line general statement in the fall
>meeting about the success of the silent auction.  That is all I can
>find.
>Then I went through all the financial reports and found a few
>administrative
>expenditures for printer, paper, ink and credit card charges.  I also
>saw
>deposits from about $5000 in 2007, $2000 in 2008, $5000 in 2009,
>$3500 in
>2010.  
>
> 
>
>Here are my questions for you.
>
> 
>
>Jill...Shall I turn in an expected income of around $3800 which is
>the
>average of the past 4 silent auctions, and an expenses of $200?
>
> 
>
>Michelle.Do I need to prepare a report of some type other than just a
>"we
>are working on the silent auction for 2012"?  I would like to ask the
>board
>to spread the word about the silent auction needing donations to all
>they
>know.  Do I need to submit a motion to have a silent auction, and for
>the
>duplicates from the library be donated to the silent auction (or
>should the
>librarian)?  I already have two boxes of donated bulletins and some
>books
>from Janet.  I would like to ask for donations from the board and
>rhizome
>"certificate" donations from the hybridizers around the world, but I
>am not
>sure how to go about doing this.  Any suggestions?  
>
> 
>
>Here is a question for everyone out there.Is there an operations
>manual for
>AIS?  It is discussed in the 2005 minutes by Roy Epperson.  
>
> 
>
>One more thing.  I would like for a correction to be made to the
>Spring 2011
>board meeting minutes please. It was true that Nick and I were not
>there,
>but I did send a report and I did get it in on time, but it did not
>make it
>up on the site, however Michelle (thank you) made copies for everyone
>in
>attendance.
>
> 
>
>The minutes read:
>
> 
>
>Spring 2011 AIS Board Meeting 
>
>Silent Auction - Co-chairs Strauss and Stewart were not in attendance
>and
>did not send in a report.
>
> 
>
>I would appreciate it if you could correct that to read:
>
>            
>
>Spring 2011 AIS Board Meeting 
>
>Silent Auction - Co-chairs Strauss and Stewart were not in attendance
>but
>Strauss sent a report that was handed out.
>
> 
>
>I can't wait to hear from you!
>
> 
>
>Thanks,
>
>Debbie
>
> 
>
>Debbie Strauss
>
>AIS Board of Directors 
>
>MIS Fundraising Chair
>
>R17 Newsletter & Parlimentarian
>
>PBIS President
>
>2213 Hereford Blvd
>
>Midland TX 79707-5012
>
>432-352-5483
>
>"A friend is someone who knows the song in your heart, and can sing
>it back
>to you when you have forgotten the words." 
>
> 
>
> 
>
> 
>
> 
>
> 
>
> 
>
> 
>
> 
>
> 
>
>From: owner-aisdiscuss@aisboard.org
>[mailto:owner-aisdiscuss@aisboard.org]
>On Behalf Of Michelle Snyder
>Sent: Thursday, October 20, 2011 12:23 PM
>To: aisdiscuss@aisboard.org
>Subject: [AISdiscuss] Upcoming Fall Board Meeting Reports
>
> 
>
>Hello once again to all those persons who are responsible for
>providing
>reports at the upcoming Fall Board Meeting.
>
>This is you final reminder that the deadline for receiving reports is
>Monday, Oct. 24.  Of course, if you have them completed before that
>time,
>please send them to me as soon as you can.  This will give me time to
>do
>what needs to be done and then send them to John for uploading to the
>website in plenty of time for everyone to see the report and download
>their
>copy before coming to the meeting. 
>
>Please remember, that if I do not have your report by the deadline it
>will
>be your responsibility to bring it, along with at least 25 extra
>copies, to
>the meeting.  If you are not attending the meeting please make sure
>and let
>me know when you send me your report.
>
>Additionally, if you have a specific topic you want listed on the
>agenda
>please email it to me by the deadline date so I can add it to the
>agenda
>before sending it to President Judy for her review and input.
>
>Thank you,
>
>Michelle 
>
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