RE: Upcoming Fall Board Meeting Reports

["Debra Strauss" <dkstraus@swbell.net>]

Michelle & Jill,

 

Upon looking back through many fall and spring board minutes, I find very
little that was reported on about the silent auctions.  Mostly there was a
motion made by the librarian to donate duplicate books, magazines, etc. to
the silent auction, and then a one line general statement in the fall
meeting about the success of the silent auction.  That is all I can find.
Then I went through all the financial reports and found a few administrative
expenditures for printer, paper, ink and credit card charges.  I also saw
deposits from about $5000 in 2007, $2000 in 2008, $5000 in 2009, $3500 in
2010.  

 

Here are my questions for you.

 

Jill...Shall I turn in an expected income of around $3800 which is the
average of the past 4 silent auctions, and an expenses of $200?

 

Michelle.Do I need to prepare a report of some type other than just a "we
are working on the silent auction for 2012"?  I would like to ask the board
to spread the word about the silent auction needing donations to all they
know.  Do I need to submit a motion to have a silent auction, and for the
duplicates from the library be donated to the silent auction (or should the
librarian)?  I already have two boxes of donated bulletins and some books
from Janet.  I would like to ask for donations from the board and rhizome
"certificate" donations from the hybridizers around the world, but I am not
sure how to go about doing this.  Any suggestions?  

 

Here is a question for everyone out there.Is there an operations manual for
AIS?  It is discussed in the 2005 minutes by Roy Epperson.  

 

One more thing.  I would like for a correction to be made to the Spring 2011
board meeting minutes please. It was true that Nick and I were not there,
but I did send a report and I did get it in on time, but it did not make it
up on the site, however Michelle (thank you) made copies for everyone in
attendance.

 

The minutes read:

 

Spring 2011 AIS Board Meeting 

Silent Auction - Co-chairs Strauss and Stewart were not in attendance and
did not send in a report.

 

I would appreciate it if you could correct that to read:

            

Spring 2011 AIS Board Meeting 

Silent Auction - Co-chairs Strauss and Stewart were not in attendance but
Strauss sent a report that was handed out.

 

I can't wait to hear from you!

 

Thanks,

Debbie

 

Debbie Strauss

AIS Board of Directors 

MIS Fundraising Chair

R17 Newsletter & Parlimentarian

PBIS President

2213 Hereford Blvd

Midland TX 79707-5012

432-352-5483

"A friend is someone who knows the song in your heart, and can sing it back
to you when you have forgotten the words." 

 

 

 

 

 

 

 

 

 

From: owner-aisdiscuss@aisboard.org [mailto:owner-aisdiscuss@aisboard.org]
On Behalf Of Michelle Snyder
Sent: Thursday, October 20, 2011 12:23 PM
To: aisdiscuss@aisboard.org
Subject: [AISdiscuss] Upcoming Fall Board Meeting Reports

 

Hello once again to all those persons who are responsible for providing
reports at the upcoming Fall Board Meeting.

This is you final reminder that the deadline for receiving reports is
Monday, Oct. 24.  Of course, if you have them completed before that time,
please send them to me as soon as you can.  This will give me time to do
what needs to be done and then send them to John for uploading to the
website in plenty of time for everyone to see the report and download their
copy before coming to the meeting. 

Please remember, that if I do not have your report by the deadline it will
be your responsibility to bring it, along with at least 25 extra copies, to
the meeting.  If you are not attending the meeting please make sure and let
me know when you send me your report.

Additionally, if you have a specific topic you want listed on the agenda
please email it to me by the deadline date so I can add it to the agenda
before sending it to President Judy for her review and input.

Thank you,

Michelle 

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