Re: Motion for library exhibits

[Jeanne Plank <plankmail@aol.com>]

To All:
    I agree to the change in wording (see below) to the Pries motion I  
seconded at the beginning of this discussion:

    *I move to amend my motion so that it establishes a committee to  
look into  traveling exhibits, and possibly suggest possibilities and  
that it report back by the end of February.*

Jeanne Clay Plank

On Nov 24, 2009, at 7:55 AM, Robert Pries wrote:

> Chris wrote "More than likely the motion should be to examine the  
> concept to create,
> produce and manage such a display rather than as it is, which is to  
> commit
> to production of a relatively unresearched project."
>
> I have been saying this is the intent of the motion from the start.  
> It seems everyone thinks I am suggesting a particular exhibit. I  
> only gave the examples to make it more understandable. We have a  
> reputation of doing nothing. There was a library committee  
> established a year ago to create a plan but no report has come in a  
> year. As I explained in that time period we have lost many possible  
> donations because of there not being any action. I move to amend my  
> motion so that it establishes a committee to look into traveling  
> exhibits, and possibly suggest possibilities and that it report  
> back by the end of February. It seems impossible for anyone to get  
> a concept extablished without nuts and bolts of a concrete example.  
> As I have been screaming. EACH PROJECT SHOULD BE PRESENTED AND  
> EVALUATED INDIVIDUALLY WITH ALL ITS NUTS AND BOLTS. BUT YOU ARE  
> NEVER GOING TO DO ANYTHING IF YOU CAN NOT EVEN APPROVE THE CONCEPT  
> BECAUSE AN INDIVIDUAL PROJECT WILL NEVER BE SUBMITTED.
>
>
> ----- Original Message -----
> From: "Christopher Hollinshead" <wolf-com@rogers.com>
> To: aisdiscuss@aisboard.org
> Sent: Tuesday, November 24, 2009 9:00:36 AM GMT -05:00 US/Canada  
> Eastern
> Subject: RE: [AISdiscuss] Motion for library exhibits
>
> Agree exactly with the below opinion. This library exhibit project  
> is way
> too vague in every regard; usefulness value, cost, actual display  
> content,
> ownership of the project and management of the display, etc..
>
> More than likely the motion should be to examine the concept to  
> create,
> produce and manage such a display rather than as it is, which is to  
> commit
> to production of a relatively unresearched project.
>
> PS I have no vote.
>
> Christopher Hollinshead | AIS Website
> 3070 Windwood Drive, Mississauga, Ontario L5N 2K3
> AIS website: www.irises.org
> e-mail: wolf-com@rogers.com
> e-mail: aiswebsite@hotmail.com
>
>
> -----Original Message-----
> From: owner-aisdiscuss@aisboard.org [mailto:owner- 
> aisdiscuss@aisboard.org]
> On Behalf Of Susan Boyce
> Sent: Monday, November 23, 2009 11:34 PM
> To: aisdiscuss
> Subject: RE: [AISdiscuss] Motion for library exhibits
>
> Hi all,
>
>    I thought that I would throw my 2 cents worth in and voice my  
> opinion.
>
>    The proposal of a traveling library is nice, but I think that we  
> are
> putting the cart before the horse.  I really think that we need to  
> have an
> ad hoc committee study for 6 months or so, first before we decide on a
> motion like this.  There are way too many unanswered questions that  
> an ad
> hoc committee would be able to research and get concrete answers to.
>
>    Some of my concerns are:
>
> 1st COST,  We need to nail down the real cost of this.  How much  
> would it
> cost to ship out a display like this?  Will said that $500 would be  
> needed
> for a small display.  What would the cost be for a larger display?   
> Do we
> now, or will we in the future have this kind of money to fund it?   
> Would we
> need additional insurance coverage to protect it?  With our current  
> economy
> and budget crunch, could the money needed to fund this project be used
> elsewhere in a more critical area of the AIS?
>
> 2nd REALITY.  Are places like Presby gardens and Huntington gardens  
> really
> committed and ready to sign on the dotted line to take on the  
> financial and
> security responsibilities to having a display like this?  Or is  
> this just
> rumors and wishful thinking that they might want a library display  
> at their
> facilities?
>
> 3rd SECURITY.  Is this display going to be under lock and key, glass
> displays, or is it going to be out in the open for any "sticky  
> fingered"
> visitor who might want to add one or more items to their own personal
> collection?  This might be a huge temptation for a visitor in a  
> sparsely
> visited building.
> Unfortunately in our day and age, theft is a huge problem and if it is
> stolen, it will be gone forever.  Just look what happened to a  
> piece of
> jewelry that was stolen at the AIS silent auction with alot of people
> around.
>
>    I really think that we need to take a step back and address  
> these issues
> first before the board makes a long lasting decision on this.  We  
> as the
> leadership, need to be fiscally responsible to our membership and  
> we cannot
> be controlled by quick, heavy handed tactics.  We really don't want  
> to jump
> into a pond with both feet, just to find out that the pond is really
> quicksand.
>
> Susan
>
>
>
>
>
>> Date: Mon, 23 Nov 2009 13:37:33 -0700
>> From: AISSecretary@irises.org
>> To: aisdiscuss@aisboard.org
>> Subject: Re: [AISdiscuss] Motion for library exhibits
>>
>> I too agree that a traveling library has its merits. As respects
>> costs, there is no way for me to obtain a potential cost of coverage
>> to the AIS without first knowing some key things:
>>
>> How many items are we talking about?
>> Would they be housed in a separate location between exhibitions?
>>
>> Everything in the library is currently covered under the property
>> insurance section of the AIS policy. To have coverage for the items
>> while they are traveling would require specific insurance. With the
>> current crisis of the AIS we should be reluctant to consider this
>> additional coverage. Since the AIS Foundation specifically mentions
>> the library maybe the cost of the Transit coverage could be something
>> that might be considered payable by the Foundation.
>>
>> Michelle
>>
>>
>> Jeanne Plank wrote:
>>> Please, everyone, do not forget that the AIS Foundation should be
>>> included in our thoughts and plans involving the AIS Library. THe
>>> Hager/DuBose endowment trust is to be used specifically -- I'll
>>> grant you interest only for the first 20 years -- but nonetheless
>>> specifically for the AIS Library (or an AIS Library.) Funds in that
>>> account could be available for producing a more viable library --
>>> "traveling," or on loan to appropriate locations, or even for
>>> renting a suite of rooms that would house library inventory in a
>>> more useful arrangement than is currently in place. There are funds
>>> outside of the immediate AIS treasury, however anything we do should
>>> be in concert with the AIS Foundation as many of the inventory items
>>> in the AIS Library are items placed there by and through the
>>> Foundation -- such as all the Hager/DuBose memorabilia.
>>> It is anticipated that soon there will be photos available on line
>>> of some of the artifacts in the Hager/DuBose collection.
>>> Jeanne
>>> On Nov 23, 2009, at 9:54 AM, Jill Bonino wrote:
>>>
>>>
>>>> I agree with the motion but with the caveat of Paul's comments. We
>>>> need specific details of how, what, and how much before
>>>> implementing this plan.
>>>>
>>>> FYI to everyone, the AIS Library has money in a Restricted Fund in
>>>> the amount of $2555.46 as of Sept 30, 2009. This money has been
>>>> used since I have been Treasurer to cover the operating expenses of
>>>> Tracy Plotner and any other Library expenses. If we were to start
>>>> sending out Library items, the cost should come out of the
>>>> Restricted Fund for bookkeeping purposes which means we probably
>>>> should encourage donations to the Library to cover these expenses.
>>>>
>>>> Jill
>>>>
>>>
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> 07:52:00
>>
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