Re: Motion for library exhibits

[cemahan@aol.com]

Susan is the voice of wisdom. I personally believe that Presby would be a good
place for our permanent AIS library. They already run a library, are staffed
and capable. I have donated a number of Ethel Peckham's watercolors of irises
to Presby, confident that they will be preserved and on display to the public.
Clarence



-----Original Message-----
From: Susan Boyce <irisgal@hotmail.com>
To: aisdiscuss <aisdiscuss@aisboard.org>
Sent: Mon, Nov 23, 2009 11:33 pm
Subject: RE: [AISdiscuss] Motion for library exhibits


Hi all,
   I thought that I would throw my 2 cents worth in and voice my opinion.
   The proposal of a traveling library is nice, but I think that we are
utting the cart before the horse.  I really think that we need to have an ad
oc committee study for 6 months or so, first before we decide on a motion
ike this.  There are way too many unanswered questions that an ad hoc
ommittee would be able to research and get concrete answers to.
   Some of my concerns are:
1st COST,  We need to nail down the real cost of this.  How much would it
cost
o ship out a display like this?  Will said that $500 would be needed for a
mall display.  What would the cost be for a larger display?  Do we now, or
ill we in the future have this kind of money to fund it?  Would we need
dditional insurance coverage to protect it?  With our current economy and
udget crunch, could the money needed to fund this project be used elsewhere
n a more critical area of the AIS?
2nd REALITY.  Are places like Presby gardens and Huntington gardens really
ommitted and ready to sign on the dotted line to take on the financial and
ecurity responsibilities to having a display like this?  Or is this just
umors and wishful thinking that they might want a library display at their
acilities?
3rd SECURITY.  Is this display going to be under lock and key, glass
displays,
r is it going to be out in the open for any "sticky fingered" visitor who
ight want to add one or more items to their own personal collection?  This
ight be a huge temptation for a visitor in a sparsely visited building.
nfortunately in our day and age, theft is a huge problem and if it is stolen,
t will be gone forever.  Just look what happened to a piece of jewelry that
as stolen at the AIS silent auction with alot of people around.
   I really think that we need to take a step back and address these issues
irst before the board makes a long lasting decision on this.  We as the
eadership, need to be fiscally responsible to our membership and we cannot be
ontrolled by quick, heavy handed tactics.  We really don't want to jump into
 pond with both feet, just to find out that the pond is really quicksand.
Susan


> Date: Mon, 23 Nov 2009 13:37:33 -0700
 From: AISSecretary@irises.org
 To: aisdiscuss@aisboard.org
 Subject: Re: [AISdiscuss] Motion for library exhibits

 I too agree that a traveling library has its merits. As respects costs,
 there is no way for me to obtain a potential cost of coverage to the AIS
 without first knowing some key things:

 How many items are we talking about?
 Would they be housed in a separate location between exhibitions?

 Everything in the library is currently covered under the property
 insurance section of the AIS policy. To have coverage for the items
 while they are traveling would require specific insurance. With the
 current crisis of the AIS we should be reluctant to consider this
 additional coverage. Since the AIS Foundation specifically mentions the
 library maybe the cost of the Transit coverage could be something that
 might be considered payable by the Foundation.

 Michelle


 Jeanne Plank wrote:
 > Please, everyone, do not forget that the AIS Foundation should be
 > included in our thoughts and plans involving the AIS Library. THe
 > Hager/DuBose endowment trust is to be used specifically -- I'll grant
 > you interest only for the first 20 years -- but nonetheless
 > specifically for the AIS Library (or an AIS Library.)
 > Funds in that account could be available for producing a more viable
 > library -- "traveling," or on loan to appropriate locations, or even
 > for renting a suite of rooms that would house library inventory in a
 > more useful arrangement than is currently in place. There are funds
 > outside of the immediate AIS treasury, however anything we do should
 > be in concert with the AIS Foundation as many of the inventory items
 > in the AIS Library are items placed there by and through the
 > Foundation -- such as all the Hager/DuBose memorabilia.
 > It is anticipated that soon there will be photos available on line
 > of some of the artifacts in the Hager/DuBose collection.
 > Jeanne
 > On Nov 23, 2009, at 9:54 AM, Jill Bonino wrote:
 >
 >
 >> I agree with the motion but with the caveat of Paul's comments. We
 >> need
 >> specific details of how, what, and how much before implementing
 >> this plan.
 >>
 >> FYI to everyone, the AIS Library has money in a Restricted Fund in
 >> the amount
 >> of $2555.46 as of Sept 30, 2009. This money has been used since I
 >> have been
 >> Treasurer to cover the operating expenses of Tracy Plotner and any
 >> other
 >> Library expenses. If we were to start sending out Library items,
 >> the cost
 >> should come out of the Restricted Fund for bookkeeping purposes
 >> which means we
 >> probably should encourage donations to the Library to cover these
 >> expenses.
 >>
 >> Jill
 >>
 >
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7:52:00

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