RE: Motion for library exhibits Reply part one

[cheryl deaton <region15kids@hotmail.com>]

Thank you Will.  Okay, so now we have the 'bones' of one traveling exhibit.
Since many venues have electronic media capabilities, could we also include
CDs to expand on the trifold?  Janet Smith has some excellent programs, but if
we want to include artifacts from our own library, we would need to create a
program using those artifacts.  Or not.

Cheryl



> From: gardens@molalla.net
> To: aisdiscuss@aisboard.org
> Subject: Re: [AISdiscuss] Motion for library exhibits Reply part one
> Date: Fri, 20 Nov 2009 08:58:56 -0800
>
> After doing some research on the feasibility of this project I have found
> that a small tri-fold exhibit could be put together, mailed and insured
> anywhere in the US for under $500.00. Return postage and insurance should
> be the responsibility of the organization that requested the exhibit. That
> same exhibit could then be reused in the future for under $100.00 for
> maintenance, update, postage and shipping. I am offering this information
> so that all can be better informed as to actual costs. I have put together
> display's like this for our own organization and am very familiar with the
> costs. Hopefully you will be able to vote intelligently on a project like
> this and also be wise enough to also allow a budget for its inception; for
> without a budget there is no project.
>
> All My Best
>
> Will
>
>
> ----- Original Message -----
> From: "cheryl deaton" <region15kids@hotmail.com>
> To: <aisdiscuss@aisboard.org>
> Sent: Friday, November 20, 2009 8:05 AM
> Subject: RE: [AISdiscuss] Motion for library exhibits Reply part one
>
>
> > Bob,
> >
> > There is no reason for your personal attack. You have many wonderful
> > ideas,
> > but they rarely come complete. I think you are kidding yourself if you
> > think
> > a 'traveling library exhibit' could be implemented for only $200 - just
> > preparing the display, shipping, and insurance would cost more than that,
> > and
> > that is for just one exhibit, such as at the Presby Gardens. If we had
> > three
> > venues, you would probably need nearly three times the funding, and once
> > the
> > exhibit 'loan' was over, additional costs would incur to either send it
> > somewhere else, or return it home.
> >
> >
> >
> > The bulb campaign is wonderful, but I think you are greatly overestimating
> > the
> > amount it will bring in initially,and making many assumptions. That is
one
> > step in the right direction. Getting reciprocal ads in gardening
> > publications
> > is also a terrific idea! Your posters were fabulous and promoted AIS and
> > irises in general to many people! I am not shooting down your ideas, nor
> > am I
> > attacking you. We need to bring in a great deal of money to just "make
> > ends
> > meet" and we need to be financially responsible, so new programs should
> > have
> > funding in place BEFORE they are initiated to prevent us from getting
> > further
> > into the red. That is where the grants and donations come in, and if you
> > know/learn of a possible donation, why not suggest it be used for one of
> > your
> > ideas??? That's what I'm saying.
> >
> >
> >
> > Cheryl
> >
> >
> >
> >
> >
> >> Date: Thu, 19 Nov 2009 23:03:51 -0500
> >> From: robertpries@embarqmail.com
> >> To: aisdiscuss@aisboard.org
> >> Subject: Re: [AISdiscuss] Motion for library exhibits Reply part one
> >>
> >> Cheryl I have several motions that i have put forth in my Pr report that
> > might help with acquiring grants, this traveling exhibit is but one. But
> > you
> > seem to be against the idea. I think it is a cop out that you seem to want
> > me
> > to do everything but argue against me doing anything. Please explain to me
> > how
> > you would go about improving the AIS PR if you want to reject my ideas.
> > The
> > money is out there for this and it would not take $20,000 more like $200.
> > I
> > believe I introduced a fundraiser with the Bulb campaign that could bring
> > in
> > thousands for AIS, expecially next fall. Now stop telling me how I am not
> > doing enough and tell me what you are going to do. You seem to insist on
> > making this a personal thing against me and are no lomger debating the
> > topic.
> >>
> >> ----- Original Message -----
> >> From: "cheryl deaton" <region15kids@hotmail.com>
> >> To: aisdiscuss@aisboard.org
> >> Sent: Thursday, November 19, 2009 4:21:29 PM GMT -05:00 US/Canada
Eastern
> >> Subject: RE: [AISdiscuss] Motion for library exhibits Reply part one
> >>
> >> Response to Bob Pries' 1, 2, & 3
> >>
> >> Many organizations apply for grants every day of the week, and due to
the
> >> specifics involved in the grants, adjust the organizations operations
and
> > the
> >> grant application to fit the special circumstances in the grant. Bob, if
> > you
> >> knew of the specifics for a certain grant, then why didn't you bring it
> > before
> >> the board instead of giving us the "cop out" that you knew about them
but
> > our
> >> current system is not properly defined??? Many cities and organizations
> >> employ (which we cannot afford to do) people who do nothing but apply
for
> >> grants. I am sure there are one or two people in AIS who are familiar
> >> with
> >> the grant application process and would help us out. Also, as a
Director,
> > not
> >> just a "PR" chair, you should do everything in your power to promote the
> >> American Iris Society, and that would include speaking to people about
> >> donations/bequests that could be used for what the donor wanted - for
> >> example," I will the AIS $20,000 to be used for a 'traveling library
> > exhibit'
> >> to cover the cost of shipping and insurance," or "I will $20,000 to
> >> create
> > a
> >> traveling library exhibit to be loaned to the St. Louis Botanical Garden
> > for
> >> the period of one year." Don't give me the excuse that our society is
not
> >> 'trustworthy' in its present state.
> >>
> >>
> >>
> >> Just because I am the Youth Chair does not mean that I limit my
promotion
> > of
> >> AIS to youth matters only. I can think of at least a dozen instances
> >> where
> > I
> >> encouraged adults to join AIS, spoke to garden enthusiasts about irises,
> > water
> >> boards about including irises as drought tolerant landscape plants. I
> >> think
> >> this would come under "PR" wouldn't you??? I have also actively
> >> encouraged
> >> people to make donations, but I'm not the donations chair either.
> >>
> >>
> >>
> >> Cheryl
> >>
> >> > Date: Thu, 19 Nov 2009 12:22:33 -0500
> >> > From: robertpries@embarqmail.com
> >> > To: aisdiscuss@aisboard.org
> >> > Subject: Re: [AISdiscuss] Motion for library exhibits Reply part one
> >> >
> >> > Cheryls: Question is to why I have not done this and the answer is I
> > have:
> >> > And our present system is so poorly defined that proper grant propsals
> > can
> >> not
> >> > be made. That is why I have been trying so hard to give better
> >> > definition
> >> and
> >> > vision to our organization. I have heard from potential donors that
> >> although
> >> > they love the Iris Society they don't believe their money would be put
> >> > to
> >> its
> >> > best use. The board has been improving the society but it still has a
> > long
> >> way
> >> > to go before it can create the confidence needed to warrrant these
> > peoples
> >> > trust. I can not say for sure but I had a long discussion with Richard
> >> > Sparling about this before his death is maybe why he gave $10,000
> >> > dollars
> >> to
> >> > the Scientific fund. I will not mention the names of those who passed
> >> > and
> >> did
> >> > not gave their moneyto us but to other causes because they did not
feel
> >> that
> >> > the board was acting quickly enough through the years to bring the
> > society
> >> as
> >> > a viable organization for our present society. But I would point out
> >> > that
> >> > donations is really not my job. But as a board member I do have and
> >> obligation
> >> > to try to create a society that people want to support.
> >> >
> >> > ----- Original Message -----
> >> > From: "cheryl deaton" <region15kids@hotmail.com>
> >> > To: aisdiscuss@aisboard.org
> >> > Sent: Thursday, November 19, 2009 11:52:12 AM GMT -05:00 US/Canada
> > Eastern
> >> > Subject: RE: [AISdiscuss] Motion for library exhibits Reply part one
> >> >
> >> > Bob,
> >> >
> >> > If you have learned about monies such as grants and bequests that have
> > been
> >> > lost to AIS then why, as the PR director, have you not actively
> >> > searched
> >> out
> >> > and secured some of these monies, or at least put something in place
to
> > do
> >> > so?? Many organizations receive government grants, and I do not see
why
> >> AIS,
> >> > as a non-profit EDUCATIONAL organization, should not apply for some of
> >> these
> >> > grants.
> >> >
> >> > Cheryl
> >> >
> >> > > Date: Thu, 19 Nov 2009 09:52:16 -0500
> >> > > From: robertpries@embarqmail.com
> >> > > To: aisdiscuss@aisboard.org
> >> > > Subject: Re: [AISdiscuss] Motion for library exhibits Reply part one
> >> > >
> >> > > Cheryl has made identified some valid concerns that are the nuts and
> >> bolts
> >> > of
> >> > > how this would work in practice. I believe it is important that the
> > board
> >> > > discuss these issues and since there were so many presented I will
> >> > > try
> > to
> >> > > tackle her response a paragraph at a time so that a full answer can
> >> > > be
> >> > given.
> >> > >
> >> > > First I see this motion itself as revenue neutral. I would see each
> >> > traveling
> >> > > exhibit to have its own contract that would define what is being
> >> > > sent,
> >> with
> >> > an
> >> > > inventory and value assigned, what the costs would be, how the
> >> > > expenses
> >> > would
> >> > > be paid and who would be responsible for the care and return. I
would
> >> > expect
> >> > a
> >> > > defined date of loan no longer then a year which would be subject to
> >> > renewal
> >> > > before return is required. Each contract would be with the boards
> >> approval.
> >> > >
> >> > > Cheryl wrote,
> >> > > Quote, While a traveling exhibit is a nice idea, as you mentioned in
> >> > > a
> >> > > previous email we are operating currently at a $14,000+ loss for
this
> >> next
> >> > > year alone IF everyone comes in at or below estimates. How will a
> >> traveling
> >> > > exhibit be paid for - mailing/shipping (library mail is still
> >> > > available
> >> but
> >> > at
> >> > > a slower than snail's pace), insurance, security. Other than the 3
> > places
> >> > you
> >> > > have mentioned, how would we get the word out to other
> >> > libraries/clubs/groups
> >> > > that such a thing is available??? There is no money in the PR budget
> > for
> >> > such
> >> > > a thing. I doubt that the 3 places you've mentioned would be willing
> >> > > to
> >> pay
> >> > > for any of it since many are operating at reduced budgets due to the
> >> state
> >> > of
> >> > > the economy and donations in general. Perhaps we could start a fund
> >> > > for
> >> > such
> >> > > a
> >> > > thing, but this could possibly take away from anyone donating money
> >> > > for
> >> the
> >> > > general fund, etc? It is a thought. Unquote
> >> > >
> >> > > Cherylbs concern over money is well founded but I would suggest is
> >> > > not
> >> > > applicable to this idea. I say that because, recent experience and
> >> > information
> >> > > that I have learned, leads me to believe that AIS has lost a small
> >> fortune
> >> > in
> >> > > potential grants and donations because we have not had policies such
> >> > > as
> >> > this
> >> > > one and others. Many of our older members are dying. I had heard
> >> privately
> >> > > that at least five individuals would have left substantial funds
both
> > to
> >> > the
> >> > > library and to the general fund but decided to will their monies to
> > other
> >> > > institutions because their perception of the AIS organization was
> >> > > that
> > it
> >> > was
> >> > > disorganized and not serving its members well enough. Despite the
> >> > > large
> >> > > library endowment by the Hager fund AIS and the foundation have
still
> > not
> >> > > outlined a long term plan for how the money might be used for the
> >> library.
> >> > If
> >> > > AIS has no visions to put forth there is no one that will contribute
> >> > > to
> >> us.
> >> > >
> >> > > Getting the word out will not be a problem. We have AISdiscuss and
> >> > > the
> >> new
> >> > > Affiliatesdiscuss (as soon as it is up and running), plus many other
> >> venues
> >> > > that can be at no cost and not strain the PR budget. I have no doubt
> >> > > if
> >> > there
> >> > > was a contract negotiated with each of the three places mentioned
> >> > > that
> >> > funds
> >> > > could be gathered from many sources, me included. I would warn
> >> > > against,
> >> > just
> >> > > advertising this as without restrictions to every club. Depending on
> > the
> >> > > request, what might constitute an exhibit and for what reason needs
> >> > > to
> > be
> >> > > considered and each contract should make sense, a win/win for
> >> > > everyone.
> > I
> >> > > donbt see any reason for creating a new fund. If a local club might
> > wish
> >> > to
> >> > > create a display with a well defined theme, they might not only find
> >> > material
> >> > > within their own region that should be part of the library but it
> >> > > might
> >> > also
> >> > > be added to the librarys collection. It is possible that any
material
> >> sent
> >> > > from the library may be returned with new accessions.
> >> > >
> >> > > This the first part of my reply
> >> > >
> >> > >
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