RE: Motion for library exhibits Reply part one

[cheryl deaton <region15kids@hotmail.com>]

Bob,

There is no reason for your personal attack.  You have many wonderful ideas,
but they rarely come complete.  I think you are kidding yourself if you think
a 'traveling library exhibit' could be implemented for only $200 - just
preparing the display, shipping, and insurance would cost more than that, and
that is for just one exhibit, such as at the Presby Gardens.  If we had three
venues, you would probably need  nearly three times the funding, and once the
exhibit 'loan' was over, additional costs would incur to either send it
somewhere else, or return it home.



The bulb campaign is wonderful, but I think you are greatly overestimating the
amount it will bring in initially,and making many assumptions. That is one
step in the right direction.  Getting reciprocal ads in gardening publications
is also a terrific idea!  Your posters were fabulous and promoted AIS and
irises in general to many people!  I am not shooting down your ideas, nor am I
attacking you.  We need to bring in a great deal of money to just "make ends
meet" and we need to be financially responsible, so new programs should have
funding in place BEFORE they are initiated to prevent us from getting further
into the red.  That is where the grants and donations come in, and if you
know/learn of a possible donation, why not suggest it be used for one of your
ideas??? That's what I'm saying.



Cheryl





> Date: Thu, 19 Nov 2009 23:03:51 -0500
> From: robertpries@embarqmail.com
> To: aisdiscuss@aisboard.org
> Subject: Re: [AISdiscuss] Motion for library exhibits Reply part one
>
> Cheryl I have several motions that i have put forth in my Pr report that
might help with acquiring grants, this traveling exhibit is but one. But you
seem to be against the idea. I think it is a cop out that you seem to want me
to do everything but argue against me doing anything. Please explain to me how
you would go about improving the AIS PR if you want to reject my ideas. The
money is out there for this and it would not take $20,000 more like $200. I
believe I introduced a fundraiser with the Bulb campaign that could bring in
thousands for AIS, expecially next fall. Now stop telling me how I am not
doing enough and tell me what you are going to do. You seem to insist on
making this a personal thing against me and are no lomger debating the topic.
>
> ----- Original Message -----
> From: "cheryl deaton" <region15kids@hotmail.com>
> To: aisdiscuss@aisboard.org
> Sent: Thursday, November 19, 2009 4:21:29 PM GMT -05:00 US/Canada Eastern
> Subject: RE: [AISdiscuss] Motion for library exhibits Reply part one
>
> Response to Bob Pries' 1, 2, & 3
>
> Many organizations apply for grants every day of the week, and due to the
> specifics involved in the grants, adjust the organizations operations and
the
> grant application to fit the special circumstances in the grant. Bob, if
you
> knew of the specifics for a certain grant, then why didn't you bring it
before
> the board instead of giving us the "cop out" that you knew about them but
our
> current system is not properly defined??? Many cities and organizations
> employ (which we cannot afford to do) people who do nothing but apply for
> grants. I am sure there are one or two people in AIS who are familiar with
> the grant application process and would help us out. Also, as a Director,
not
> just a "PR" chair, you should do everything in your power to promote the
> American Iris Society, and that would include speaking to people about
> donations/bequests that could be used for what the donor wanted - for
> example," I will the AIS $20,000 to be used for a 'traveling library
exhibit'
> to cover the cost of shipping and insurance," or "I will $20,000 to create
a
> traveling library exhibit to be loaned to the St. Louis Botanical Garden
for
> the period of one year." Don't give me the excuse that our society is not
> 'trustworthy' in its present state.
>
>
>
> Just because I am the Youth Chair does not mean that I limit my promotion
of
> AIS to youth matters only. I can think of at least a dozen instances where
I
> encouraged adults to join AIS, spoke to garden enthusiasts about irises,
water
> boards about including irises as drought tolerant landscape plants. I think
> this would come under "PR" wouldn't you??? I have also actively encouraged
> people to make donations, but I'm not the donations chair either.
>
>
>
> Cheryl
>
> > Date: Thu, 19 Nov 2009 12:22:33 -0500
> > From: robertpries@embarqmail.com
> > To: aisdiscuss@aisboard.org
> > Subject: Re: [AISdiscuss] Motion for library exhibits Reply part one
> >
> > Cheryls: Question is to why I have not done this and the answer is I
have:
> > And our present system is so poorly defined that proper grant propsals
can
> not
> > be made. That is why I have been trying so hard to give better definition
> and
> > vision to our organization. I have heard from potential donors that
> although
> > they love the Iris Society they don't believe their money would be put to
> its
> > best use. The board has been improving the society but it still has a
long
> way
> > to go before it can create the confidence needed to warrrant these
peoples
> > trust. I can not say for sure but I had a long discussion with Richard
> > Sparling about this before his death is maybe why he gave $10,000 dollars
> to
> > the Scientific fund. I will not mention the names of those who passed and
> did
> > not gave their moneyto us but to other causes because they did not feel
> that
> > the board was acting quickly enough through the years to bring the
society
> as
> > a viable organization for our present society. But I would point out that
> > donations is really not my job. But as a board member I do have and
> obligation
> > to try to create a society that people want to support.
> >
> > ----- Original Message -----
> > From: "cheryl deaton" <region15kids@hotmail.com>
> > To: aisdiscuss@aisboard.org
> > Sent: Thursday, November 19, 2009 11:52:12 AM GMT -05:00 US/Canada
Eastern
> > Subject: RE: [AISdiscuss] Motion for library exhibits Reply part one
> >
> > Bob,
> >
> > If you have learned about monies such as grants and bequests that have
been
> > lost to AIS then why, as the PR director, have you not actively searched
> out
> > and secured some of these monies, or at least put something in place to
do
> > so?? Many organizations receive government grants, and I do not see why
> AIS,
> > as a non-profit EDUCATIONAL organization, should not apply for some of
> these
> > grants.
> >
> > Cheryl
> >
> > > Date: Thu, 19 Nov 2009 09:52:16 -0500
> > > From: robertpries@embarqmail.com
> > > To: aisdiscuss@aisboard.org
> > > Subject: Re: [AISdiscuss] Motion for library exhibits Reply part one
> > >
> > > Cheryl has made identified some valid concerns that are the nuts and
> bolts
> > of
> > > how this would work in practice. I believe it is important that the
board
> > > discuss these issues and since there were so many presented I will try
to
> > > tackle her response a paragraph at a time so that a full answer can be
> > given.
> > >
> > > First I see this motion itself as revenue neutral. I would see each
> > traveling
> > > exhibit to have its own contract that would define what is being sent,
> with
> > an
> > > inventory and value assigned, what the costs would be, how the expenses
> > would
> > > be paid and who would be responsible for the care and return. I would
> > expect
> > a
> > > defined date of loan no longer then a year which would be subject to
> > renewal
> > > before return is required. Each contract would be with the boards
> approval.
> > >
> > > Cheryl wrote,
> > > Quote, While a traveling exhibit is a nice idea, as you mentioned in a
> > > previous email we are operating currently at a $14,000+ loss for this
> next
> > > year alone IF everyone comes in at or below estimates. How will a
> traveling
> > > exhibit be paid for - mailing/shipping (library mail is still available
> but
> > at
> > > a slower than snail's pace), insurance, security. Other than the 3
places
> > you
> > > have mentioned, how would we get the word out to other
> > libraries/clubs/groups
> > > that such a thing is available??? There is no money in the PR budget
for
> > such
> > > a thing. I doubt that the 3 places you've mentioned would be willing to
> pay
> > > for any of it since many are operating at reduced budgets due to the
> state
> > of
> > > the economy and donations in general. Perhaps we could start a fund for
> > such
> > > a
> > > thing, but this could possibly take away from anyone donating money for
> the
> > > general fund, etc? It is a thought. Unquote
> > >
> > > Cherylbs concern over money is well founded but I would suggest is not
> > > applicable to this idea. I say that because, recent experience and
> > information
> > > that I have learned, leads me to believe that AIS has lost a small
> fortune
> > in
> > > potential grants and donations because we have not had policies such as
> > this
> > > one and others. Many of our older members are dying. I had heard
> privately
> > > that at least five individuals would have left substantial funds both
to
> > the
> > > library and to the general fund but decided to will their monies to
other
> > > institutions because their perception of the AIS organization was that
it
> > was
> > > disorganized and not serving its members well enough. Despite the large
> > > library endowment by the Hager fund AIS and the foundation have still
not
> > > outlined a long term plan for how the money might be used for the
> library.
> > If
> > > AIS has no visions to put forth there is no one that will contribute to
> us.
> > >
> > > Getting the word out will not be a problem. We have AISdiscuss and the
> new
> > > Affiliatesdiscuss (as soon as it is up and running), plus many other
> venues
> > > that can be at no cost and not strain the PR budget. I have no doubt if
> > there
> > > was a contract negotiated with each of the three places mentioned that
> > funds
> > > could be gathered from many sources, me included. I would warn against,
> > just
> > > advertising this as without restrictions to every club. Depending on
the
> > > request, what might constitute an exhibit and for what reason needs to
be
> > > considered and each contract should make sense, a win/win for everyone.
I
> > > donbt see any reason for creating a new fund. If a local club might
wish
> > to
> > > create a display with a well defined theme, they might not only find
> > material
> > > within their own region that should be part of the library but it might
> > also
> > > be added to the librarys collection. It is possible that any material
> sent
> > > from the library may be returned with new accessions.
> > >
> > > This the first part of my reply
> > >
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> >
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