RE: Boards 101 (I took the liberty of changing the subject line)

[cheryl deaton <region15kids@hotmail.com>]

Dennis,

Thank you for sharing these links.  I haven't read all of the information, but
the chart (Table II:9 - Overview of the Management System of a Nonprofit
Organization) is excellent, and illustratrates what I've been saying -
financial management, keeping resources on track, revenue development and
resource development are crucial to the operations of a non-profit, or any
organization.

Cheryl

> From: hager@aredee.com
> To: aisdiscuss@aisboard.org
> Subject: Re: [AISdiscuss] Boards 101 (I took the liberty of changing the
subject line)
> Date: Fri, 20 Nov 2009 03:17:56 -0500
>
> Perhaps it's time for your arrogant organizational gadfly to chime in.
>
> As much as we would like to believe that the AIS is a unique organization,
> there are many principles that can and should be learned from other
> organizational models. In the past, I have taken issue with the manner in
> which the board is appointed. My motivation in doing so was very simply the
> fact that the organization is failing and something needs to be done. That
> "something" is clearly the responsibility of the Board.
>
> There are functions and responsibilities of the Board that are universal, no
> matter whether the Board is local, national, international, for-profit,
> not-for-profit, paid or unpaid. The AIS Board (each member, both
> collectively and individually) should at the very least, familiarize him- or
> herself with those universal functions and responsibilities.
>
> Now, it should come as no surprise that there are organizations out there
> that do nothing but study organizations. They generate a lot of useful
> information. This is my favorite example:
>
> http://managementhelp.org/boards/brdrspon.htm#anchor185116
>
> It is free. It is readily available. It is plainly written so that anybody
> should be able to understand it. If you follow the links, you will
> eventually get to:
>
> http://www.managementhelp.org/misc/np-orgl-diagnostic-model.pdf
>
> I encourage each of you to read it. There will not be a quiz, but it may
> just get us in the management mindset so this organization can be turned
> around.
>
> Back in my hole.
>
> Dennis Hager
>
>
>
> ----- Original Message -----
> From: "Robert Pries" <robertpries@embarqmail.com>
> To: <aisdiscuss@aisboard.org>
> Sent: Thursday, November 19, 2009 11:03 PM
> Subject: Re: [AISdiscuss] Motion for library exhibits Reply part one
>
>
> > Cheryl I have several motions that i have put forth in my Pr report that
> > might help with acquiring grants, this traveling exhibit is but one. But
> > you seem to be against the idea. I think it is a cop out that you seem to
> > want me to do everything but argue against me doing anything. Please
> > explain to me how you would go about improving the AIS PR if you want to
> > reject my ideas. The money is out there for this and it would not take
> > $20,000 more like $200. I believe I introduced a fundraiser with the Bulb
> > campaign that could bring in thousands for AIS, expecially next fall. Now
> > stop telling me how I am not doing enough and tell me what you are going
> > to do. You seem to insist on making this a personal thing against me and
> > are no lomger debating the topic.
> >
> > ----- Original Message -----
> > From: "cheryl deaton" <region15kids@hotmail.com>
> > To: aisdiscuss@aisboard.org
> > Sent: Thursday, November 19, 2009 4:21:29 PM GMT -05:00 US/Canada Eastern
> > Subject: RE: [AISdiscuss] Motion for library exhibits Reply part one
> >
> > Response to Bob Pries' 1, 2, & 3
> >
> > Many organizations apply for grants every day of the week, and due to the
> > specifics involved in the grants, adjust the organizations operations and
> > the
> > grant application to fit the special circumstances in the grant. Bob, if
> > you
> > knew of the specifics for a certain grant, then why didn't you bring it
> > before
> > the board instead of giving us the "cop out" that you knew about them but
> > our
> > current system is not properly defined??? Many cities and organizations
> > employ (which we cannot afford to do) people who do nothing but apply for
> > grants. I am sure there are one or two people in AIS who are familiar
> > with
> > the grant application process and would help us out. Also, as a Director,
> > not
> > just a "PR" chair, you should do everything in your power to promote the
> > American Iris Society, and that would include speaking to people about
> > donations/bequests that could be used for what the donor wanted - for
> > example," I will the AIS $20,000 to be used for a 'traveling library
> > exhibit'
> > to cover the cost of shipping and insurance," or "I will $20,000 to create
> > a
> > traveling library exhibit to be loaned to the St. Louis Botanical Garden
> > for
> > the period of one year." Don't give me the excuse that our society is not
> > 'trustworthy' in its present state.
> >
> >
> >
> > Just because I am the Youth Chair does not mean that I limit my promotion
> > of
> > AIS to youth matters only. I can think of at least a dozen instances
> > where I
> > encouraged adults to join AIS, spoke to garden enthusiasts about irises,
> > water
> > boards about including irises as drought tolerant landscape plants. I
> > think
> > this would come under "PR" wouldn't you??? I have also actively
> > encouraged
> > people to make donations, but I'm not the donations chair either.
> >
> >
> >
> > Cheryl
> >
> >> Date: Thu, 19 Nov 2009 12:22:33 -0500
> >> From: robertpries@embarqmail.com
> >> To: aisdiscuss@aisboard.org
> >> Subject: Re: [AISdiscuss] Motion for library exhibits Reply part one
> >>
> >> Cheryls: Question is to why I have not done this and the answer is I
> >> have:
> >> And our present system is so poorly defined that proper grant propsals
> >> can
> > not
> >> be made. That is why I have been trying so hard to give better
definition
> > and
> >> vision to our organization. I have heard from potential donors that
> > although
> >> they love the Iris Society they don't believe their money would be put
to
> > its
> >> best use. The board has been improving the society but it still has a
> >> long
> > way
> >> to go before it can create the confidence needed to warrrant these
> >> peoples
> >> trust. I can not say for sure but I had a long discussion with Richard
> >> Sparling about this before his death is maybe why he gave $10,000
dollars
> > to
> >> the Scientific fund. I will not mention the names of those who passed
and
> > did
> >> not gave their moneyto us but to other causes because they did not feel
> > that
> >> the board was acting quickly enough through the years to bring the
> >> society
> > as
> >> a viable organization for our present society. But I would point out
that
> >> donations is really not my job. But as a board member I do have and
> > obligation
> >> to try to create a society that people want to support.
> >>
> >> ----- Original Message -----
> >> From: "cheryl deaton" <region15kids@hotmail.com>
> >> To: aisdiscuss@aisboard.org
> >> Sent: Thursday, November 19, 2009 11:52:12 AM GMT -05:00 US/Canada
> >> Eastern
> >> Subject: RE: [AISdiscuss] Motion for library exhibits Reply part one
> >>
> >> Bob,
> >>
> >> If you have learned about monies such as grants and bequests that have
> >> been
> >> lost to AIS then why, as the PR director, have you not actively searched
> > out
> >> and secured some of these monies, or at least put something in place to
> >> do
> >> so?? Many organizations receive government grants, and I do not see why
> > AIS,
> >> as a non-profit EDUCATIONAL organization, should not apply for some of
> > these
> >> grants.
> >>
> >> Cheryl
> >>
> >> > Date: Thu, 19 Nov 2009 09:52:16 -0500
> >> > From: robertpries@embarqmail.com
> >> > To: aisdiscuss@aisboard.org
> >> > Subject: Re: [AISdiscuss] Motion for library exhibits Reply part one
> >> >
> >> > Cheryl has made identified some valid concerns that are the nuts and
> > bolts
> >> of
> >> > how this would work in practice. I believe it is important that the
> >> > board
> >> > discuss these issues and since there were so many presented I will try
> >> > to
> >> > tackle her response a paragraph at a time so that a full answer can be
> >> given.
> >> >
> >> > First I see this motion itself as revenue neutral. I would see each
> >> traveling
> >> > exhibit to have its own contract that would define what is being sent,
> > with
> >> an
> >> > inventory and value assigned, what the costs would be, how the
expenses
> >> would
> >> > be paid and who would be responsible for the care and return. I would
> >> expect
> >> a
> >> > defined date of loan no longer then a year which would be subject to
> >> renewal
> >> > before return is required. Each contract would be with the boards
> > approval.
> >> >
> >> > Cheryl wrote,
> >> > Quote, While a traveling exhibit is a nice idea, as you mentioned in a
> >> > previous email we are operating currently at a $14,000+ loss for this
> > next
> >> > year alone IF everyone comes in at or below estimates. How will a
> > traveling
> >> > exhibit be paid for - mailing/shipping (library mail is still
available
> > but
> >> at
> >> > a slower than snail's pace), insurance, security. Other than the 3
> >> > places
> >> you
> >> > have mentioned, how would we get the word out to other
> >> libraries/clubs/groups
> >> > that such a thing is available??? There is no money in the PR budget
> >> > for
> >> such
> >> > a thing. I doubt that the 3 places you've mentioned would be willing
to
> > pay
> >> > for any of it since many are operating at reduced budgets due to the
> > state
> >> of
> >> > the economy and donations in general. Perhaps we could start a fund
for
> >> such
> >> > a
> >> > thing, but this could possibly take away from anyone donating money
for
> > the
> >> > general fund, etc? It is a thought. Unquote
> >> >
> >> > Cherylbs concern over money is well founded but I would suggest is not
> >> > applicable to this idea. I say that because, recent experience and
> >> information
> >> > that I have learned, leads me to believe that AIS has lost a small
> > fortune
> >> in
> >> > potential grants and donations because we have not had policies such
as
> >> this
> >> > one and others. Many of our older members are dying. I had heard
> > privately
> >> > that at least five individuals would have left substantial funds both
> >> > to
> >> the
> >> > library and to the general fund but decided to will their monies to
> >> > other
> >> > institutions because their perception of the AIS organization was that
> >> > it
> >> was
> >> > disorganized and not serving its members well enough. Despite the
large
> >> > library endowment by the Hager fund AIS and the foundation have still
> >> > not
> >> > outlined a long term plan for how the money might be used for the
> > library.
> >> If
> >> > AIS has no visions to put forth there is no one that will contribute
to
> > us.
> >> >
> >> > Getting the word out will not be a problem. We have AISdiscuss and the
> > new
> >> > Affiliatesdiscuss (as soon as it is up and running), plus many other
> > venues
> >> > that can be at no cost and not strain the PR budget. I have no doubt
if
> >> there
> >> > was a contract negotiated with each of the three places mentioned that
> >> funds
> >> > could be gathered from many sources, me included. I would warn
against,
> >> just
> >> > advertising this as without restrictions to every club. Depending on
> >> > the
> >> > request, what might constitute an exhibit and for what reason needs to
> >> > be
> >> > considered and each contract should make sense, a win/win for everyone.
> >> > I
> >> > donbt see any reason for creating a new fund. If a local club might
> >> > wish
> >> to
> >> > create a display with a well defined theme, they might not only find
> >> material
> >> > within their own region that should be part of the library but it
might
> >> also
> >> > be added to the librarys collection. It is possible that any material
> > sent
> >> > from the library may be returned with new accessions.
> >> >
> >> > This the first part of my reply
> >> >
> >> > ---------------------------------------------------------------------
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> >> > <aissecretary@irises.org>
> >> > The archives for AISDiscuss are at:
> >> > http://www.aisboard.org/lists/aisdiscuss/
> >>
> >> _________________________________________________________________
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> >>
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