Proposed Calendar Guidelines

[Michelle Snyder <102x@rewrite.aisboard.org>]

Hello all, the time for voting on the below motion has now finished.  I 
am pleased to announce the the motion has passed.

"1. The Calendar committee should consist of a chairman appointed by the 
AIS president and a minimum of three other members, one of whom is a 
member of the AIS Board (officer or director) and one of whom is the 
Manager of the AIS Storefront. Additional committee members may be added 
at the discretion of the committee chair.

2. Quotes to print the calendar are to be obtained from the printer no 
later than October 15th.  Currently we are using Sundance Press but may 
select another printer. The Quote must be submitted to the AIS Board by 
the AIS Storefront manager at the fall Board of Director’s meeting the 
year prior to the calendar going to press.

3. Drafting of the calendar is to begin November and finished mid 
December (AIS Storefront  manager has many places he must send the front 
image of the calendar to in the month of December.) The Calendar is to 
be sent to printers no later than February 1st. The calendars must be in 
the hands of the AIS Storefront no later than March 1st of any given year.

4. All picture candidates for the Calendar should be reviewed by the 
entire Calendar committee.

5. All photos used are to have supporting copyright approval from 
photographer.

6. All pictures must be pictures of members of the Genus Iris and may be 
from any time frame or year.

7. Candidate pictures must be original work and may be made by anyone, 
but preference should be for submittals to the AIS Photo Contest; then 
submissions from AIS member if/when appropriate.

8. Photographs must be of high resolution (300 dpi or higher).

9. The Iris subject depicted must be free of damage, with no visible 
tears (even if natural), holes, disease, etc., in focus (considering 
depth of field) with the exception in an “artistic” category.

10. Scenic photos, garden photos, photos of natural setting or field 
photos shall be considered for each calendar issue but not to be overly 
used. (Garden pictures often have other flowers as well as irises. 
Companion plantings are of great interest to a lot of gardeners. As long 
as pictures are predominantly of Irises they should be acceptable for 
the calendar.)

11. Close up shots may be considered but not recommended.

12. Any named varieties currently in the AIS Awards process are not 
acceptable. (AIS is neutral regarding the AIS Award candidates and we do 
not provide free varietal promotion.)

13. It is recommended that the month of September depict Reblooming Irises.

14. The Calendar Committee should strive for balance between Iris types 
to showcase our Iris diversity.

15. The proposed contract for printing will be submitted and approved at 
the Fall Board meeting. The Calendar Chair is authorized to sign the 
approved contract for printing on behalf of the AIS.

16. The Calendar committee is the final approving authority for the 
calendar.

17. The funds for printing were provided by the Greater Portland Iris 
Society and are recovered by calendar sales as set forth by the 2016 AIS 
Spring Meeting Board of Directors Minutes in Newark, NJ (Electronic 
Interim Motion 10) approved."

Michelle

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