Re: Proposed Calendar Guidelines

["George and Janet Smith" <4f80107e1@rewrite.aisboard.org>]

Thank you all for your time and effort.

Janet Smith
Calendar
Chair


> Hello all, the time for voting on the below motion has now finished.  I
> am pleased to announce the the motion has passed.
>
> "1. The Calendar committee should consist of a chairman appointed by the
> AIS president and a minimum of three other members, one of whom is a
> member of the AIS Board (officer or director) and one of whom is the
> Manager of the AIS Storefront. Additional committee members may be added
> at the discretion of the committee chair.
>
> 2. Quotes to print the calendar are to be obtained from the printer no
> later than October 15th.  Currently we are using Sundance Press but may
> select another printer. The Quote must be submitted to the AIS Board by
> the AIS Storefront manager at the fall Board of Directorbs meeting the
> year prior to the calendar going to press.
>
> 3. Drafting of the calendar is to begin November and finished mid
> December (AIS Storefront  manager has many places he must send the front
> image of the calendar to in the month of December.) The Calendar is to
> be sent to printers no later than February 1st. The calendars must be in
> the hands of the AIS Storefront no later than March 1st of any given year.
>
> 4. All picture candidates for the Calendar should be reviewed by the
> entire Calendar committee.
>
> 5. All photos used are to have supporting copyright approval from
> photographer.
>
> 6. All pictures must be pictures of members of the Genus Iris and may be
> from any time frame or year.
>
> 7. Candidate pictures must be original work and may be made by anyone,
> but preference should be for submittals to the AIS Photo Contest; then
> submissions from AIS member if/when appropriate.
>
> 8. Photographs must be of high resolution (300 dpi or higher).
>
> 9. The Iris subject depicted must be free of damage, with no visible
> tears (even if natural), holes, disease, etc., in focus (considering
> depth of field) with the exception in an bartisticb category.
>
> 10. Scenic photos, garden photos, photos of natural setting or field
> photos shall be considered for each calendar issue but not to be overly
> used. (Garden pictures often have other flowers as well as irises.
> Companion plantings are of great interest to a lot of gardeners. As long
> as pictures are predominantly of Irises they should be acceptable for
> the calendar.)
>
> 11. Close up shots may be considered but not recommended.
>
> 12. Any named varieties currently in the AIS Awards process are not
> acceptable. (AIS is neutral regarding the AIS Award candidates and we do
> not provide free varietal promotion.)
>
> 13. It is recommended that the month of September depict Reblooming
> Irises.
>
> 14. The Calendar Committee should strive for balance between Iris types
> to showcase our Iris diversity.
>
> 15. The proposed contract for printing will be submitted and approved at
> the Fall Board meeting. The Calendar Chair is authorized to sign the
> approved contract for printing on behalf of the AIS.
>
> 16. The Calendar committee is the final approving authority for the
> calendar.
>
> 17. The funds for printing were provided by the Greater Portland Iris
> Society and are recovered by calendar sales as set forth by the 2016 AIS
> Spring Meeting Board of Directors Minutes in Newark, NJ (Electronic
> Interim Motion 10) approved."
>
> Michelle
>
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