Re: Motion to approve Calendar Guidelines

["Jim Morris" <1005@rewrite.aisboard.org>]

This appears to be a good adaptation of the Calendar Criteria  committee's 
recommendations.
 
Jim Morris
 
 
In a message dated 1/17/2017 12:34:09 A.M. Central Standard Time,  
a51a49271@rewrite.aisboard.org writes:

I am  very pleased with this motion.
Terry Aitken

-----Original  Message-----
From: owner-aisdiscuss@aisboard.org  [mailto:owner-aisdiscuss@aisboard.org] 
On Behalf Of Michelle Snyder
Sent:  Monday, January 16, 2017 9:23 PM
To: aisdiscuss@aisboard.org
Subject:  [AISdiscuss] Motion to approve Calendar Guidelines

Michelle Snyder  moved and John Jones seconded the below motion.  As such, 
it is now out  for discussion.

Michelle

"AIS CALENDAR GUIDELINES
1. The  Calendar committee should consist of a chairman appointed by the 
AIS president  and a minimum of three other members, one of whom is a member 
of the AIS Board  (officer or director) and one of whom is the Manager of the 
AIS Storefront.  Additional committee members may be added at the 
discretion of the committee  chair.

2. Quotes are to be obtained from the printer no later than  October 15th. 
Right now we are using Sundance Press but in the future it may  change. It 
must be submitted by the AIS Storefront manager at the fall Board  of 
Directorbs meeting the year prior to the calendar going to  press.

3. Drafting of the calendar is to begin November and finished  mid December 
to be sent to printers no later than February 1st. The calendars  must be 
in the hands of the AIS Storefront no later than March 1st of any  given 
year. (AIS Storefront manager has many places he must send the front  image of 
the calendar to in the month of December.)

4. All picture  candidates for the Calendar should be reviewed by the 
entire  committee.

5. All photos used are to have supporting copyright approval  from 
photographer if not already provided.

6. All pictures must be  about the Genus Iris family and may be from any 
time frame or year.

7.  Any photo may be changed for selection decision and appropriateness.

8.  Candidate pictures must be original work and may be made by anyone, but 
 preference should be for submittals by AIS Photo Contest; then AIS member  
submissions if/when appropriate.

9. Subject matter must be high  resolution of 300 dpi as required by the 
printing industry.

10. The  Iris subject depicted must be free of damage, with no visible 
tears (even if  natural), holes, disease, etc., in focus (considering depth of 
field) with the  exception in an bartisticb category.

11. Scenic photos, garden  photos, natural setting or field photos shall be 
considered per calendar issue  but not to be overly used. (Garden pictures 
often have other flowers as well  as irises. Companion plantings are of 
great interest to a lot of gardeners. As  long as pictures are predominantly 
about Irises they should be acceptable for  the calendar.)

12. Close up shots may be considered but not  recommended.

13. Any named varieties currently in the AIS Awards  process are not 
acceptable. (AIS is neutral regarding the AIS Award candidates  and we do not 
provide free varietal promotion.)

14. It is recommended  that the month of September depict Reblooming Irises.

15. The Calendar  Committee should strive for balance between Iris types to 
showcase our Iris  diversity.

16. The proposed contract for printing will be  submitted/approved at the 
Fall Board meeting.  The Calendar Chair is  delegated to sign the approved 
contract for printing.

17. The Calendar  committee is the final approving authority for the 
calendar.

18. The  funds for printing were provided by the Greater Portland Iris 
Society and  recovered by calendar sales as set forth by the Board of Directors 
approved  motion."

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