Re: AIS Silent Auction - your thoughts on this please

[Jill Bonino <aistreas@earthlink.net>]

I agree with Tom and Michelle that we should do this for the Aril Society.  Also, yes, the book should not be displayed on the table, only pics with a notice that anyone interested should check with Silent Auction Chair to inspect.  Also there should be a sign notifying everyone bidding that the proceeds are going to the Aril Society.  Perhaps a minimum bid of $750 to get started?  Also, we should ask the Aril Society for a "Reserve Bid", in other words if the bids do not meet the Reserve Bid of whatever, then the book returns to the Aril Society unsold.  

And speaking as Co-Chair of the 2012 Convention, Region 15 would like to get some kind of "Hold harmless" clause on accepting this item for the Silent Auction.  If something happens to that book--coffee spills--defacing--theft--whatever--our Region is not in a position to pay the Aril Soc for its value.  

Michelle--could we get a special rider just for this book for the Convention from the AIS?  

Jill


-----Original Message-----
>From: Judy Keisling <keisling@swbell.net>
>Sent: Jan 31, 2012 7:36 AM
>To: AIS Discuss <AISdiscuss@aisboard.org>
>Subject: [AISdiscuss] AIS Silent Auction - your thoughts on this please
>
>The Aril Society has received a bequest of a copy of a 1913 edition of The
>Genus 
>Iris to be for auctioned for the purpose of proceeds benefiting that
>society.
>
>Since the ideal venue for it to be auctioned is at our silent
>auction held in 
>conjunction with the spring convention, we have received an
>inquiry from the 
>Aril Society regarding placing this item in this year's
>silent auction and 
>asking whether it would be feasible for the society to
>receive all or part of 
>the proceeds.
>
>Historically proceeds from all items
>donated and sold at these auctions accrue 
>to AIS.  However, in researching
>whether there is a written AIS policy regarding 
>sharing proceeds from auction
>sales, we find that no such policy exists.
>
>Because of the unique nature of
>this request, I would like to hear your thoughts 
>on this request. Several
>durrent and former board members who were contacted 
>while researching this
>subject thought that as a courtesy to a cooperating 
>society AIS should allow
>the Aril Society to receive all of the proceeds on this 
>item.
>
>As doing so
>would require Board action, I would like to hear the thoughts of 
>others and
>would entertain a motion that could be used as the basis of 
>developing policy
>on this type of request. 
>
>Judy
>
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