Re: DISASTER PLAN

[John I Jones <jijones@usjoneses.com>]

Some years ago I set up (free)  FTP sites for the Treasurer,  
Secretary, and Membership Secretary use as off site backup locations.  
(actually I think I offered anyone that wanted it the capability)

I don't know if they are being used. Using an FTP process requires a  
utility program to manage the uploading and many of them are  
available for free. But the discipline has to be in place to maintain  
the backup.

There are also services available (mostly for a fee) that will  
automatically backup files.

The Lowes periodically send me a copy of the registration database to  
use with irisregister, but as often as the registration changes, it  
should be backed up on a daily basis.  Part of the problem with the  
Registrar informationis that the Lowes have a slow internet  
connection which makes sending large files problematic.

A policy would not be difficult to create.

How about "Every AIS Officer, Administrative Officer,  Director,  
Committee Chair,  and paid position will maintain an off site backup  
of all AIS information.
(I admit to, and apologize for, being a little flip here but you get  
the idea)

Having a policy is one thing. Having people adhere to it is another.

John


On Sep 9, 2009, at 12:25 PM, Rita Gormley wrote:

> Obviously, we need feedback from our Electronics Chair because the  
> "offsite
> backup technology" has made great advances in recent years.  For  
> not a big
> cost, there are storage sites that will take all kinds of files  
> ( MemSec uses
> FileMaker Pro as does Registrar I think, Treasurer uses Quickbooks  
> etc).
>
> AIS does need to have a "written policy" for backup of important  
> information
> that would cause a Disaster if lost.  Each of us probably has our  
> individual
> "plans" doing consistent backup but if there was a central offsite  
> storage, it
> would be much better.
>
> Rita Gormley
>
> --- On Wed, 9/9/09, Robert Pries <robertpries@embarqmail.com> wrote:
>
>
> From: Robert Pries <robertpries@embarqmail.com>
> Subject: [AISdiscuss] DISASTER PLAN
> To: "AISdiscuss" <aisdiscuss@aisboard.org>
> Date: Wednesday, September 9, 2009, 12:51 PM
>
>
> Redundancy Memo: Disaster Plan
>
>
>
> B
>
> An organization the size of AIS should have a disaster plan.  
> Redundancy in
> some positions is one way of coping. Another is back-ups of  
> critical data.
> What if The Lowes were struck by a meteorite. do we have a back-up  
> of the
> checklists off site. What if California had their great earthquake  
> is there a
> copy at another site of our financial records. What if the memberships
> chairbs house burned down do we have offsite a copy of membership  
> records.
> What if the exhibitions chair went into a coma from a car wreck,  
> etc etc. B
> It seems to me we are vulnerable as an organization if we donbt have
> suitable back-up and redundancy policies that are outlined and  
> maintained. T
> HIS SHOULD BE SOMETHING WE COULD WORK OUT BEFORE THE BOARD MEETING.
>
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