RE: Motion for library exhibits

[cheryl deaton <region15kids@hotmail.com>]

Bob,

While a traveling exhibit is a nice idea, as you mentioned in a previous email
- we are operating currently at a $14,000+ loss for this next year alone IF
everyone comes in at or below estimates.  How will a traveling exhibit be paid
for - mailing/shipping (library mail is still available but at a slower than
snail's pace), insurance, security.  Other than the 3 places you have
mentioned, how would we get the word out to other libraries/clubs/groups that
such a thing is available???  There is no money in the PR budget for such a
thing.  I doubt that the 3 places you've mentioned would be willing to pay for
any of it since many are operating at reduced budgets due to the state of the
economy and donations in general.  Perhaps we could start a fund for such a
thing, but this could possibly take away from anyone donating money for the
general fund, etc?  It is a thought.



I suppose that the exhibits could be on loan as a semi permanent exhibit, such
as many people do at museums, however, the insurance comes into play.
Recently my region (15) lost most of it's historical documents when our
historian died and the people in charge of his estate threw out "old iris
papers".  We are currently attempting to replace, copy and/or recreate some of
our history from each affiliate - a daunting task to say the least. (Back up
copies of everything are being burned onto discs.)



I would love to see the money spent on a true permanent library that could be
visited by people interested in iris and iris history instead of what exists
now, but unless someone donates the land, building and funds, I don't see this
happening either.  Many of our artifacts are irreplaceable, so unless copies
could be made, I would be extremely
hesitant to send them anywhere without additional security in place, which
bring us back to the financial part again.



These are just a few of the points that need to be addressed.



Cheryl
> Date: Wed, 18 Nov 2009 11:31:30 -0500
> From: robertpries@embarqmail.com
> To: aisdiscuss@aisboard.org
> Subject: [AISdiscuss] Motion for library exhibits
>
> There was so much to work on at the board meeting that there were many
things
> that remained not discussed. One of these is a motion I would like to make
> concerning the AIS library. Since I am not known for making terse statements
I
> would entertain suggestions as to the wording, but here is my attempt:
>
>
>
> B
>
> That the AIS library create traveling exhibits that could be viewed at
> designated bbranchesb throughout the country.
>
>
>
> B
>
> The intent of this motion is to make this archive more available to our
> membership and interested gardeners. Presently the library has many
artifacts
> in the library from Medals awarded to diseased hybridizers to all sorts of
> photos and memorabilia. It is a museum to which hardly anyone goes to or
knows
> about. Because it is not seen by anyone many people are reluctant to give
> their artifacts to the Library. But with the libraries endowment it is
> undoubtedly the very best place for people to leave these mementos. I can
> think of three situations that would be ideal as traveling exhibits.
>
>
>
> B
>
> First: the Sass Memorial Gardens in Nebraska : Presently a great deal of
> memorabilia is being held by a trustee for the Sass collection. They seem
to
> be reluctant to turn over the collection for fear it will never be seen
again
> in Nebraska . If we authorized a traveling exhibit they might be willing to
> turn the material over for accession to the library and some as room was
> available could gone on display in the Memorial garden. If the Library
never
> receives this material before the trustee dies it is likely it will be lost
> forever.
>
>
>
> B
>
> Second: Presby Memorial Gardens has space to do a semi permanent display
that
> would be great for many artifacts associated with the Eastern USA . If the
> library authorized a traveling display here it could be seen by hundreds of
> visitors each year. It could enhance the garden but still remain the
property
> of AIS and would have some protection from loss. No doubt other wonderful
> things will be donated if they can be on display here and still be under
the
> auspices of the AIS Library. I have heard rumors that an individual is
looking
> for a place to donate several very valuable paintings if such an exhibit
> existed.
>
>
>
> B
>
> Third: It has been suggested that an exhibit of Hager memorabilia might be
> accepted for a period of time at Huntington gardens in conjunction with a
> future convention in the area.
>
>
>
> B
>
> If we would move to have these types of exhibits and carry them out, the
> Library would gain a great deal of respect that is presently not there in
the
> community of irisarians. We are at a critical time in our history. In ten
> years we will be one hundred years old as a society. They may actually be
some
> people alive still that new its early history. We need to make the library
a
> respectable institution that Iris lovers believe deserves to archive Iris
> history. We need to do it now and make an appeal for people to leave Iris
> slides, photos and memorabilia to the library before much of this is
> discarded. Everyone might ask older members in their club if they have any
> historical stuff that they might leave to the library.
>
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