Spring Board Meeting Reports

[John I Jones <jijones@usjoneses.com>]

In order to have everyone's reports available for all to read prior to 
the Fall board meeting please submit your reports to Patricia Randall 
at AISSecretary@irises.org  by April 6th. If you have problems with 
this date please contact Patricia.

The instructions on how to submit your reports are detailed below are 
also available on the AISBoard.org website at:

http://www.aisboard.org/aisdocs/

ID:  aisdocs
PW: readme

Click on: ElectronicBoardRpt_Instructions.pdf  (read below for more 
detailed download instructions)

In order to expedite the process of getting all the board reports 
uploaded to the AISBoard.org/aisdocs website prior to the board meeting 
please adhere to the following guidelines.

File Names

File names should start with something that will identify the author by 
function, e.g. :
Treasurer
President
AffiliatesChr
ElecSvcs
RestFunds
EditorsRpt

Or something that can be reasonably expected to be clear and unique. It 
can be as long as you like.

If you are submitting more than one report, follow the identifier with 
a secondary term, e.g.:
ConventionUpdate
FallMeetings

The identifier should be followed by the term Fall2006 (without the 
quotes), e.g.:
ElecSvcsConventionUpdateFall2006
ConventionLiasonFallMeetingsFall2006

If you need to send an update to a previous report it should have the 
term Rev (without the quotes) followed by a number. e.g.:
ConventionLiasonFallMeetingsFall2006Rev1

You may use any alphabetic or numeric character and the Underscore 
(_) or Dash (-) characters in the file name.
Convention_Update
Fall-Meetings

You may NOT use spaces, commas, colons, parentheses, or any other 
special characters in the file name. The following are not acceptable 
file names:
Convention Update#2
Meetings (Fall2006)

It is preferable to use a combination of upper and lower case 
characters in the file name. Using all capitals in the file name makes 
it more difficult to read.

Examples of good file names:
PublicationsCommitteeFall2006Rpt.pdf
Foundation_Fall2006_minutes
Treasurer-Fall2006-RptRev2

Examples of unacceptable file names:
Publications Committee Fall2006Rpt.pdf      (spaces)
FOUNDATION_FALL2006 10/23/06 MINUTES    (/ characters and spaces)
Treasurer-Fall2006-Rpt#2      (# character)

Submitting your Reports
If at all possible you should convert your report to an Adobe PDF 
(Portable Data Format) form. It is easy. The instructions below should 
work for most people.

If you are using MS Word on a PC, select Print, and in the printer 
Name window, select Adobe PDF and then OK.
On a Mac you can do this by selecting Print and then, in the print 
dialog, box select Save As PDF. Many other programs have the same 
capability.

Email your report to:
Patricia Randall at aissecretary@aisboard.org

Accessing the reports online

To access the reports that have been filed and uploaded go to:

http://www.aisboard.org/aisdocs/

The Username or ID is:  aisdocs
The Password is: readme

Click on the folder name 2007_Spring_Board_Reports

To Download a report:

PC users:right click on a report name and select Save Link As, 
Download File As or Save File As (or some similar wording depending 
on which version of the OS and browser you are using) and save the file 
to a location on your hard drive. Alternatively, with some browsers, 
you can merely click on the file name and it will be displayed in a 
browser window.

Mac users:Just click on the file name and the file will download to the 
folder you have designated as your Download folder.

To read a report you will need Acrobat Reader. You can download a free 
copy at:
http://www.adobe.com
Under Solutions and products click on the button that says Get Adobe 
Reader

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