Re: Wiki Move

["Robert Pries " <robertpries@embarqmail.com>]

A verbal contract for services for a task is precedented by John Jones when he has had various e-services performed during the website restructure. Unless it exceeds the amount already approved I do not believe it even requires a vote.

----- Original Message -----
From: "Susan Boyce" <irisgal@hotmail.com>
To: "aisdiscuss" <aisdiscuss@aisboard.org>
Sent: Wednesday, June 5, 2013 9:15:44 PM
Subject: RE: [AISdiscuss] Wiki Move

Hi all,

   I hate to rain on Bob's parade, but.....  if we are paying a person
$1,000.00 a year to perform a service for AIS, then that person needs to have
a contract, and anytime we are paying a person money for services performed,
then doesn't the board have to approve this?

   Just wondering.

Susan






> Date: Wed, 5 Jun 2013 19:53:04 -0400
> From: robertpries@embarqmail.com
> To: aisdiscuss@aisboard.org
> Subject: Re: [AISdiscuss] Wiki Move
>
> Last fall the board approved moving the Iris Encyclopedia off the current
host server because it was causing that along with E-membership and lots of
AIS stuff to crash. The old server was just not adequate to the job. $2,500
was included in the PR budget to accomplish the task.
>
> The $2,500 was the minimum payment we could make to Confluence who was going
to host the wiki. But a number of issues made this a less desirable move. We
would have to eliminate the hundreds of contributors which really is the
essence of a wiki down to a handful. In negotiating with Confluence and our
present host, It became obvious that the current server would not support the
Confluence transition software. So an outside consultant would be needed to
move to wiki to a second platform, convert it and then transfer it to
Confluence. This scared me because consultants cost money and the whole thing
seems to be getting out of hand. But I have good news.
>
> I found Tim Valenzuella who advised me that the Confluence software would be
a problem for the number of images in the Wiki. But he pointed out that TWiki
actually performs quite well when given an adequate server to work from. He
has agreed to move the wiki to a new server and act as the host. Not only that
but he believes he can improve some of the TWiki software so not only will we
have the capacity to continue, but to improve without losing all those users.
Tim's fee for hosting is $1000 a year compared to $2500 with Confluence. He
also agreed to complete the transfer and solve any glitches for a one time
charge of $1,000. Since this is below the budgeted amount and promises to work
better it seemed like a no-brainer to go forward. I discussed this with the PR
committee and with the president and everyone feels we are getting a good
deaL. Look forward to improved service after a very short read only time.
>
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