Re: Motion to purchase new lap top for Electronic Services Chair

[SAMMYGIZ@aol.com]

I don't see why waiting to discuss further equipment purchases would be a  
problem.  However, I do not see why we have to wait on the motion  before 
us.  There are so many of us "volunteers" that use our own equipment  for AIS 
business and in all my years with AIS I do not recall this has EVER been  
brought up before.  I am not saying any one person's "job" is more  important 
than another's.  Using some money from the restrictive fund of  Electronic 
Services to help maintain the electronic services provided is, in my  
opinion, exactly what we should do.  
 
 
In a message dated 6/7/2012 2:12:22 P.M. US Mountain Standard Time,  
andinsky@gmail.com writes:

Very  good point, Bob. If AIS in general is still in the *red*, could we  
not
wait?

John, is this something that could wait, even if let's say  six months to
see where the organization is at that time?

Could we  do at the next meeting somehow? What do you say?

Andi

On Thu,  Jun 7, 2012 at 1:32 PM, Robert Pries  
<robertpries@embarqmail.com>wrote:

> The AIS is reactive and  not proactive. I have spent the last 8 years
> trying to change this.  The last I heard we were again running at a 
deficit.
> My complaint is  we do to many things focused only on a narrow point of
> view. But the  over-all health of the organization is the sum of these
> actions. Each  may be important, and desirable individually, but if they 
are
> not  considered in how they affect the global picture of our organization 
 we
> will be in bad shape.
>
> A couple of years ago I found  that the Daylily Society was paying a lot
> less for their printing  their bulletin and they we were and possibly
> getting a better product.  I discovered Sundance Press. Prior the the 
change
> we had been running  a deficit such that I projected our $90,000 in 
reserves
> would run out  in 3 years. But changing printers liberated half of 
printing
> budget  and we were back in the black. But immediately the board increased
> the  pay of all paid workers. It was much deserved. Yet we again were 
close
>  to being in the red. Then we got a new registrar increased that salary  
and
> spent $7K+ in new computer equipment. I was sitting out from my  terms on
> the board and believed I had left the AIS with a positive  budget. Yet I 
now
> see it has yet to get into the black, despite a huge  windfall from the
> change. The board raised registrations  from  $10 to $15. Since previously
> they would take in about $14K it was  assumed they would recieve an extra
> $7K. They raised the  registrar!
>  s salary and were happy to spend on new equipment.  But instead of the
> 1300+ registrations recieved previously the next  year we only got 900+.
> Even at the new rate there was practically no  net gain in income. But we
> had spent all that anticipated  gain.
>
> Yes I could use a new computer. And Yes I think John  should have a new
> computer. But i can not in good consciousness ask  for anything until I 
see
> how we intend to get out of this red ink.  There is no plan of Action, 
short
> term or long term. There is much in  the works that could increase 
revenue.
> E-membership is showing great  promise. The shopping cart could be great.
> But most of these things  are not a reality and/or fully developed or
> proving themselves to  their potential. We have no plan giving timelines 
on
> completing tasks  and what they might produce in revenue. Even if we did. 
I
> would like  to see us in the black before we spend. I can suffer with 
what I
> have  and can scrape by. I do not wish to spend AIS money that appears to 
be
>  there because it is in a restricted fund when the overall budget is in  
the
> red. Could not we wait a few months and try to get our act  together, or 
are
> we just going to react to everything as it pops up.  Lets think about the
> Society first and oursel!
>  ves  second.
>
>
> ----- Original Message -----
>  Hallelujah!
>
> We finally got to the point between John and  Cheryl's response:
>
> Bob needs a computer.
>
> After  the current motion, we shall make a motion to request a computer 
for
>  Bob, since Bob cannot make a motion himself.
>
>  Andi
>
> On Thu, Jun 7, 2012 at 11:38 AM, cheryl deaton  <region15kids@hotmail.com
> >wrote:
>
> >  Andi,
> > As I said, we are volunteers and the amount of time spent  on volunteer
> > activities is our choice, or we would not  volunteer.  I spend more 
than 3
> > hours daily for the various  AIS jobs I do, and if I didn't think I 
could
> > spare
> >  the time, I would step back and resign from one of those jobs.  It is  
MY
> > choice, just as it is everyone's choice, whether it is AIS,  church,
> scouts
> > or
> > school.
>  >
> > John has an AIS computer for his paid position as AIS  
Registrar/Recorder.
> >  He
> > has been using his  personal laptop for all the Board meeting motions 
and
> > programs  presented at the conventions for years, in addition to using 
it
> >  for
> > the website, Iris Register and other activities.  He  'volunteered' it.
>  Now
> > that it has bit the dust, he  has made a request that the AIS Electronic
> > Services fund the  purchase of a laptop for use by the Electronic 
Services
> > Chair to  accomplish all that has been done previously on a volunteer
> >  laptop.
> > If it is not purchased, then someone would need to  volunteer a laptop 
at
> > all
> > the board meetings,  etc.  I am sure Bob spends more hours for AIS than 
we
> >  know.  Maybe it is time someone makes a motion to purchase an AIS  
laptop
> > for
> > the WIKI.
> > Cheryl
>  >
> > > From: andinsky@gmail.com
> > > Date: Thu, 7  Jun 2012 08:37:08 -0700
> > > Subject: Re: [AISdiscuss] Motion to  purchase new lap top for 
Electronic
> > Services Chair
> >  > To: aisdiscuss@aisboard.org
> > >
> > > Cheryl,  also, in case you didn't know, Bob spends a good eight-hours 
a
> >  day
> > > (probably more; he can let you know more of all he does)  on his
> computer
> > > working on AIS stuff. The  Encyclopedia takes most of his time, I
> believe,
> > > but  also in other committees. So, yes, we all use our equipment, but 
we
>  > > should consider those in positions serving full-time a priority  and
> > somehow
> > > help them and if not purchase a  computer when they are not able to
> > purchase
> > > one  themselves. So, it's not the same case as you and me.
> >  >
> > > In John's case, he is working for AIS, so to me the  equipment goes
> > without
> > > saying, but for those  who do not work for AIS I guess what I am 
asking
> is
> > >  at what point can someone be helped with equipment that helps them
>  > fulfill
> > > their important role? It's a good separate  topic of discussion, don't
> you
> > > think?
> >  >
> > > Andi Rivarola
> > >
> >  >
> > >
> > > On Thu, Jun 7, 2012 at 7:32 AM,  cheryl deaton
> > <region15kids@hotmail.com>wrote:
> >  >
> > > > Bob,
> > > > This is the first I  have heard that there were problems with any
> > equipment
>  > > > during the convention. Would have been nice to know at the  time. 
All
> of
> > > > us,
> > > > as  VOLUNTEERS, use our own personal computers. I myself just 
bought a
>  > new
> > > > computer in addition to a laptop and am in the  process of learning
> the
> > new
> > > >  programs. The majority of my use is personal, although I do spend
> >  almost
> > > > 50%
> > > > of my time online  responding to emails, etc. It is just a part of 
my
> > > >  volunteer committment.
> > > >
> > > > John has  used his laptop for our board meetings and presentations 
for
> > >  > various
> > > > sections. Purchasing a new laptop for the  Electronic Services Chair
> is
> > > > something I  completely support. I just wish John would give lessons
> - I
>  > > > could
> > > > really use them!
> > >  > Cheryl
> > > >
> > > >
> > >  > > Date: Wed, 6 Jun 2012 15:27:00 -0400
> > > > >  From: robertpries@embarqmail.com
> > > > > To:  aisdiscuss@aisboard.org
> > > > > Subject: Re: [AISdiscuss]  Motion to purchase new lap top for
> > Electronic
> > >  > Services Chair
> > > > >
> > > > >  While i support this in theory would also like to note that there
>  are
> > > > several of us within AIS who use computers daily  answering 
questions
> > and
> > > > working on the AIS  websites, facebook, The blog, Slides chair, etc.
> > Right
>  > > > now
> > > > I am in the process of buying a new  computer and software because 
the
> > old
> > > >  one
> > > > just is not working well enough. Everything I have  is out of date,
> and
> > I
> > > > have
>  > > > been making do without a laptop for a couple of years now since  
mine
> > died.
> > > > I
> > > >  realize that as far as i know there has been no or little charge 
for
>  > the
> > > > hosting of the Iris Encyclopedia which I  appreciate greatly. But in
> > trying
> > > >  to
> > > > figure out what the real costs could be I have seen  estimates as 
high
> > as
> > > > $10,000 a year. It  makes me nervous, not having better data on 
these
> > > >  things. I
> > > > believe there should be sum sort of  depreciation figured on AIS
> > Equipment.
> > > >  The
> > > > projector at convention was absolutely terribly. I  guess I needed 
to
> > bring
> > > > my
> >  > > own. But yellow Irises were Green. I have e-mailed changes for  the
> > website
> > > > !
> > > > >  but have never seen them changed. Do we need to hire more 
people? I
>  > > > dislike
> > > > the idea of asking for equipment  for myself, but have to admit I 
can
> > not
> > > >  afford all the programs and equipment that would make my jobs
> easier.  I
> > am
> > > > just expressing my frustrations  because it does not seem to me that
> we
> > > > have  a
> > > > lot of money in Electronics considering all the  needs. I do not 
know
> > what
> > > > the
> >  > > answer is.
> > > > >
> > > > >  ----- Original Message -----
> > > > > FYI--Balance in the  Restricted Electronic Services Fund as of 
March
> > 31,
> >  > > 2012
> > > > is $15,580.51. This does not include the  $2,000+ that the Geek
> Auction
> > > > brought
>  > > > in at the 2012 convention.
> > > > >
>  > > > > John, being the electronics guru that he is, knows what he  
needs.
> > There
> > > > is
> > > >  plenty of money in the Fund. As Treasurer I support this 100%.
> >  > > >
> > > > > Jill
> > > >  >
> > > > > -----Original Message-----
> > >  > > >From: Michelle Snyder <AISSecretary@irises.org>
>  > > > > >Sent: Jun 5, 2012 10:14 PM
> > > > >  >To: aisdiscuss@aisboard.org
> > > > > >Subject:  [AISdiscuss] Motion to purchase new lap top for
> Electronic
>  > > > Services Chair
> > > > > >
> >  > > > >John Jones moved and Dana Brown seconded the below motion.  As 
such
> > it
> > > > > >is now out for  discussion.
> > > > > >
> > > > >  >"That the Electronic Services Chair be authorized to spend up to
>  > > > $1500.00
> > > > to purchase a new laptop system  and software as the property of the
> AIS
> > for
> >  > > use by the Electronic Services Chair. Said Funds to be allocated  
from
> > the
> > > > Electronic Services Restricted  fund."
> > > > > >
> > > > >  >Michelle Snyder
> > > > > >AIS Secretary
> >  > > > >
> > > > > >
> > > >  >
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and  fantastic mistakes. Break rules. Leave the world more interesting for
your  being here. Make. Good. Art."* ~  Writer Neil  Gaiman

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