RE: Proposed/requested AIS Awards rule change, first of two

[cheryl deaton <c95039e11@rewrite.aisboard.org>]

Hi Gerry,
Do we need to make a motion for this change?  I can make the motion if you
tell me what wording is appropriate.
"In any given year, where there are only two eligible cultivars for any  Award
of Merit, both cultivars shall be placed
on the ballot, with one vote for each judge, resulting in one winner in each
class."  Do you want to include HMs as well?
Cheryl

> Date: Tue, 1 Jul 2014 13:08:37 -0700
> To: aisdiscuss@aisboard.org
> Subject: [AISdiscuss] Proposed/requested AIS Awards rule change, first of
two
> From: 7e2de1ee1@rewrite.aisboard.org
>
> There are two special situations in the awards system which, I believe,
> will need clarification before the current Handbook revision work is
> complete. One of them looks likely to be needed in the preparation of
> next year's ballot, and the other might be. The situations are
> complicated enough that I will discuss them in separate emails.
>
> This first issue has to do with the requirement that there be at least
> two votes and winners (and therefore at least three candidates) on the
> ballot for HM and AM in each iris class. I believe that the action to be
> taken when there are two candidates is wrong, in that it violates the
> spirit of the rule.
>
> Background: During the most recent major revision of the Handbook, it
> was felt that there was little prestige is an iris winning a special
> medal if there were only a couple candidates. Therefore some special
> rules were adopted to increase the flow of iris through the HM and AM
> awards in classes that had few introductions, so that there would be
> more candidates for the special medal.
>
> Current status: The handbook has the following statements in the AM
> section:
>
> -----------------------------------
> "The judge is permitted to cast votes for ten percent (10 %) of the
> irises eligible to be voted in each classification, or a minimum of two
> for each classification.
>
> In each award year, the AM is awarded to the top ten percent (10 %) of
> the irises in each classification rounded to the next higher number, or
> a minimum of two.
>
> In any given year in which there are fewer than three eligible cultivars
> for any Award of Merit, that Award of Merit will not be placed on the
> Official AIS Ballot for vote until there are at least three eligible
> cultivars for that specific Award of Merit. Each eligible cultivar will
> continue on the printed Ballot for the full three years of eligibility."
> -----------------------------------
>
> A couple years ago it was discovered that the intent was to have the
> comparable rule for Honorable Mention, but that failed to get printed in
> the Handbook. At a recent AIS Board meeting it was (re)voted to add that
> rule to the Handbook. So currently the rule is being enforced for both
> HM and AM.
>
> Problem: The "minimum of two" was intended to increase the number of HM
> and AM winners to assure having as many worthy candidates for the
> special medals as possible, but if there are only two candidates that
> class is not on the ballot and there are zero winners. The effect of the
> rule in that situation is the exact opposite of the intention.
>
> Proposal: Change the rule so that when there are only two candidates the
> class will be on the ballot with one vote for each judge and one winner.
> I do not want to finalize the wording for the Handbook at this time,
> just get AIS Board approval for the change.
>
> I discussed the proposed change with Barbara and David Schmieder, who
> seem to be the only ones left from the revision committee that put in
> the "minimum of two," and they agree that my change would be an
improvement.
>
> Gerry Snyder
> Awards Chair
>
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