Motion to approve Calendar Guidelines

[Michelle Snyder <102x@rewrite.aisboard.org>]

Michelle Snyder moved and John Jones seconded the below motion.  As 
such, it is now out for discussion.

Michelle

"AIS CALENDAR GUIDELINES
1. The Calendar committee should consist of a chairman appointed by the 
AIS president and a minimum of three other members, one of whom is a 
member of the AIS Board (officer or director) and one of whom is the 
Manager of the AIS Storefront. Additional committee members may be added 
at the discretion of the committee chair.

2. Quotes are to be obtained from the printer no later than October 
15th. Right now we are using Sundance Press but in the future it may 
change. It must be submitted by the AIS Storefront manager at the fall 
Board of Director’s meeting the year prior to the calendar going to press.

3. Drafting of the calendar is to begin November and finished mid 
December to be sent to printers no later than February 1st. The 
calendars must be in the hands of the AIS Storefront no later than March 
1st of any given year. (AIS Storefront manager has many places he must 
send the front image of the calendar to in the month of December.)

4. All picture candidates for the Calendar should be reviewed by the 
entire committee.

5. All photos used are to have supporting copyright approval from 
photographer if not already provided.

6. All pictures must be about the Genus Iris family and may be from any 
time frame or year.

7. Any photo may be changed for selection decision and appropriateness.

8. Candidate pictures must be original work and may be made by anyone, 
but preference should be for submittals by AIS Photo Contest; then AIS 
member submissions if/when appropriate.

9. Subject matter must be high resolution of 300 dpi as required by the 
printing industry.

10. The Iris subject depicted must be free of damage, with no visible 
tears (even if natural), holes, disease, etc., in focus (considering 
depth of field) with the exception in an “artistic” category.

11. Scenic photos, garden photos, natural setting or field photos shall 
be considered per calendar issue but not to be overly used. (Garden 
pictures often have other flowers as well as irises. Companion plantings 
are of great interest to a lot of gardeners. As long as pictures are 
predominantly about Irises they should be acceptable for the calendar.)

12. Close up shots may be considered but not recommended.

13. Any named varieties currently in the AIS Awards process are not 
acceptable. (AIS is neutral regarding the AIS Award candidates and we do 
not provide free varietal promotion.)

14. It is recommended that the month of September depict Reblooming Irises.

15. The Calendar Committee should strive for balance between Iris types 
to showcase our Iris diversity.

16. The proposed contract for printing will be submitted/approved at the 
Fall Board meeting.  The Calendar Chair is delegated to sign the 
approved contract for printing.

17. The Calendar committee is the final approving authority for the 
calendar.

18. The funds for printing were provided by the Greater Portland Iris 
Society and recovered by calendar sales as set forth by the Board of 
Directors approved motion."

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