Re: Motion to approve Calendar Guidelines

[John Jones <100h@rewrite.aisboard.org>]

I second the motion below

John
__________________ 
John and Joanne Jones
Registrar-Recorders, American Iris Society
aisregistrar@irises.org

Director, American Iris Society

35572 Linda Drive
Fremont, CA 94536





> On Jan 16, 2017, at 5:48 PM, Michelle Snyder <102x@rewrite.aisboard.org> wrote:
> 
> Hello all,
> 
> I have received the below information form Janet Smith and John Ludi which is their proposed guidelines for the AIS Calendar.  After looking at the proposed guidelines I agree with their suggestions. As such, I move to accept the Proposed Guidelines as written by John Ludi and Janet Smith,
> 
> Michelle Snyder
> AIS Secretary
> 
> 
> 01-16-2017js-jl
> "AIS CALENDAR GUIDELINES
> 1. The Calendar committee should consist of a chairman appointed by the AIS president and a minimum of three other members, one of whom is a member of the AIS Board (officer or director) and one of whom is the Manager of the AIS Storefront. Additional committee members may be added at the discretion of the committee chair.
> 
> 2. Quotes are to be obtained from the printer no later than October 15th. Right now we are using Sundance Press but in the future it may change. It must be submitted by the AIS Storefront manager at the fall Board of Director’s meeting the year prior to the calendar going to press.
> 
> 3. Drafting of the calendar is to begin November and finished mid December to be sent to printers no later than February 1st. The calendars must be in the hands of the AIS Storefront no later than March 1st of any given year. (AIS Storefront manager has many places he must send the front image of the calendar to in the month of December.)
> 
> 4. All picture candidates for the Calendar should be reviewed by the entire committee.
> 
> 5. All photos used are to have supporting copyright approval from photographer if not already provided.
> 
> 6. All pictures must be about the Genus Iris family and may be from any time frame or year.
> 
> 7. Any photo may be changed for selection decision and appropriateness.
> 
> 8. Candidate pictures must be original work and may be made by anyone, but preference should be for submittals by AIS Photo Contest; then AIS member submissions if/when appropriate.
> 
> 9. Subject matter must be high resolution of 300 dpi as required by the printing industry.
> 
> 10. The Iris subject depicted must be free of damage, with no visible tears (even if natural), holes, disease, etc., in focus (considering depth of field) with the exception in an “artistic” category.
> 
> 11. Scenic photos, garden photos, natural setting or field photos shall be considered per calendar issue but not to be overly used. (Garden pictures often have other flowers as well as irises. Companion plantings are of great interest to a lot of gardeners. As long as pictures are predominantly about Irises they should be acceptable for the calendar.)
> 
> 12. Close up shots may be considered but not recommended.
> 
> 13. Any named varieties currently in the AIS Awards process are not acceptable. (AIS is neutral regarding the AIS Award candidates and we do not provide free varietal promotion.)
> 
> 14. It is recommended that the month of September depict Reblooming Irises.
> 
> 15. The Calendar Committee should strive for balance between Iris types to showcase our Iris diversity.
> 
> 16. The proposed contract for printing will be submitted/approved at the Fall Board meeting.  The Calendar Chair is delegated to sign the approved contract for printing.
> 
> 17. The Calendar committee is the final approving authority for the calendar.
> 
> 18. The funds for printing were provided by the Greater Portland Iris Society and recovered by calendar sales as set forth by the Board of Directors approved motion."
> 
> John Ludi and Janet Smith
> AIS Calendar Committee
> January 16, 2017
> 
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