I have a question for Dennis that I would like him to answer.
What is the incentive for the Chapter or Region if the AIS takes
ownership
and the profits of a convention?
All My Best
Will
----- Original Message -----
From: "R. Dennis Hager" <hager@aredee.com>
To: <aisdiscuss@aisboard.org>
Sent: Saturday, January 28, 2012 9:11 PM
Subject: [AISdiscuss] Convention Ownership
There is no doubt that without Paul, there would be no AIS
Convention. I
posed these questions not to attack Paul, but to point out to the
Board
that the current structure really needs to be changed. The AIS
Convention
is a crapshoot, with the dice being passed on to the next soul who
wanders
into the game.
Am I the only person who believes that something should be done to
improve
the quality of the AIS Convention?
Ultimately, the responsibility of the AIS Board is to keep the
organization alive. Having vibrant and successful conventions is
key to
the health of the AIS.
I would suggest to you that the AIS needs to take ownership of the
convention. The AIS should handle finances, programs, national and
international marketing, plant registration, handbooks, attendee
registration and hotel. The host club should handle gardens, local
marketing, hospitality and transportation, with the assistance of
the AIS.
For many organizations, ownership of a convention (and the profits)
is a
huge asset. With ownership comes responsibility. For some reason,
the AIS
Board has decided not to own the convention. I don't know why and
it
doesn't really matter. What does matter that if the AIS really
wants the
Convention to continually improve, the Board needs to decide to
take
ownership of it and provide Paul or whoever is in his position with
the
resources and backing to make each subsequent convention better
than the
one before.
When it comes to convention and event management, there is nothing
truly
unique about the AIS. There are professional convention and event
managers
who routinely handle much more complicated events. It is time for
one to
be consulted. For the record, I do not personally know any
professional
event planners and have no financial interest in any organization
that
provides such services.
Dennis Hager
-----Original Message-----
From: Jill Bonino
Sent: Friday, January 27, 2012 9:02 PM
To: aisdiscuss@aisboard.org
Subject: RE: [AISdiscuss] 2014 AIS Convention
I agree with Cheryl. Paul has been indispensable (?) to us for the
2012
Convention.
The Canada Convention created a great Bus Book for Bus Captains
which we
are using as a guide for the 2012. This can be passed along.
There are
also spreadsheets, memos, and letters we created for promotion that
can be
copies and passed along too. Jill
-----Original Message-----
From: cheryl deaton <region15kids@hotmail.com>
Sent: Jan 24, 2012 9:09 AM
To: aisdiscuss@aisboard.org
Subject: RE: [AISdiscuss] 2014 AIS Convention
Speaking on behalf of Region 15 and the 2012 AIS Convention
Committee, I
can
attest to the invaluable help Paul as Convention Liason has given
us from
the
very beginning. I agree that we need to share more information
because in
certain areas the information is minimal at best, especially since
many
areas
have never hosted a convention. Region 15 will happily share
information.
Cheryl Deaton
From: pwgossett@juno.com
Date: Tue, 24 Jan 2012 02:53:43 +0000
To: aisdiscuss@aisboard.org
Subject: Re: [AISdiscuss] 2014 AIS Convention
Good Evening All,
I would like to answer these questions Dennis has brought forward
as I
see
it.
1) Who OWNS the Convention?
The owner would either be a local society or region. But, it
would a
shared
ownership if AIS, local society and/or region are all sharing in
the
expenses
on putting on the convention.
2) How should the Convention be promoted?
Through the AIS IRISES publication, regional newsletters, local
newsletters,
AIS Web Site, local society web site, regional web site, AIS
Facebook, and
any
local avenues such as tv stations, radio stations, garden club
organizations,
master gardeners, newspapers.
3) Who owns the intellectual data that is generated at each
convention?
I am assuming you are talking about names and contact information
of
those
attending the convention. The owner would be shared between local
society
and/or region and AIS. AIS needs to do a better job at sharing this
information with the next convention so that they can communicate
with
those
that have attended the last several conventions.
4) Is that data used to promote and improve subsequent
conventions?
As of right now, no the attendees information is not being shared
but,
other
information is being shared such as bus information.
5) What functions of the convention should be administered by the
Host?
Convention Chairman, Guest Iris Coordinator, Transportation
Coordinator,
Hospitality/Garden Refreshment Coordinator, Porta a Potty
Coordinator,
Boutique Coordinator.
6) What functions of the convention should be administered by
AIS?
Registration, Convention Booklet, Silent Auction, Web Site.
These positions could be handled by either a local or AIS
person....Hotel
Meeting Schedule, Secretary, Publicity Coordinator, Awards Chair,
and
Treasurer.
It would be the responsibility of the AIS Convention Liaison to
assist
with
the convention in any way he or she see needs to be done. At the
present
time
I am actually putting together the Hotel Meeting Schedule and then
letting
a
local person contact each of the sections or people whom have
meetings at
the
convention to get their approval of the times that have been
scheduled for
each of those meetings. I also have meet with the hotel sales or
banquet
contact person and work them also. I am also making a list of the
meeting
speaker, the topic of their program, and their a/v equipment needs
and
then I
will notify the AIS Editor, AIS Electronic Services Chair, and the
hotel
with
the a/v needs. I then at the convention make sure all is going well
at the
convention whether it be at the hotel, buses, etc...... I am the
Convention
Chairs right hand man.
Paul
---------- Original Message ----------
From: "R. Dennis Hager" <hager@aredee.com>
To: <aisdiscuss@aisboard.org>
Subject: Re: [AISdiscuss] 2014 AIS Convention
Date: Sun, 15 Jan 2012 08:53:00 -0500
There are underlying questions that need to be considered as a
part of
this
question.
Who OWNS the Convention?
How should the Convention be promoted?
Who owns the intellectual data that is generated at each
convention?
Is that data used to promote and improve subsequent conventions?
What functions of the convention should be administered by the
Host?
What functions of the convention should be administered by AIS?
These questions are NOT about how things ARE done, but how they
SHOULD
be
done.
Dennis Hager
Irisarian, Pharmacist, Restaurateur, Councilman, Former Mayor and
General
Pain in the A....
-----Original Message-----
From: Maureen
Sent: Wednesday, January 11, 2012 10:40 AM
To: aisdiscuss@aisboard.org
Subject: Re: [AISdiscuss] 2014 AIS Convention
Hi Paul,
I think we all suspected that a discussion on AIS policy on
conventions
was
going to happen sooner rather than later.
I expect that the current ad hoc help at the back end should a
club
suffer
catastrophic losses from a convention is not going to be
sufficient
going
forward.
I would suggest that board discussion consider the following.
If AIS takes on the riskiest and costliest expense of the
convention,
should
AIS then also receive some part of the revenues generated by the
convention?
(for example, collect a fixed portion of registration fees and
receive
all
revenues from silent auction)
Should AIS get involved in fund raising for conventions?
What is the impact on the long term financial health of AIS?
While AIS
manages its finances fairly well by managing its expenses with
variable
revenues. How will AIS manage with a significant variable
expense?
The last question is probably the most important.
Unfortunately, I won't be at the national convention this year. I
will
see
some of you at the Siberian convention.
Maureen Mark
Ottawa, Ontario
(Not a current board director)
On 2012-01-11, at 3:00 AM, "pwgossett@juno.com"
<pwgossett@juno.com>
wrote:
> Good Evening Folks,
>
> The weekend of December 3 & 4, 2011, I had the pleasure of
meeting
> with
> the Delaware Valley Iris Society at their winter board meeting
in
> Pennsylvania. After they concluded their board meeting they
allowed me
> to
> tell them my thoughts about them hosting an AIS Convention in
their
> area
> and what AIS can do to assist them. We discussed all aspects of
> hosting a
> convention and had volunteers to be the Chairperson, Guest Iris
Chair,
> Transportation Chair, and Treasurer all from the area. We also
> discussed
> 4 or 5 gardens that might be on tour along with local non iris
gardens
> and
> historical attractions that could be used as an optional tour.
They
> would
> like to receive guest plants but, will have to have a
limitation on
> the
> number and also 2014 would be too soon for them if they would
be
> receiving
> guest plants.
>
> We also discussed financial concerns and obligations. I believe
their
> greatest concern is how much of a role would AIS be willing to
take in
> both manpower and financial. On the financial side the hotel is
the
> biggest expense of a convention. I believe if AIS would be
willing to
> sign the hotel contract and take on the financial
responsibility of
> the
> hotel we might have a convention site on the east coast
probably not
> in
> 2014 but, maybe 2016 or 2017. They are thinking about it now
and will
> make a decision by the end of January. I am hoping for a
positive
> response from them on hosting an AIS Convention.
>
> My question to the AIS Board is.... Would AIS be willing to
sign the
> hotel contract and take on the financial responsibility of the
hotel?
> I
> would estimate the cost of the hotel expenses would be about
$25,000.
>
> I would like to have your suggestions as to what I need to do
and what
> role will AIS have in this convention and also future
conventions.
>
> Thank you,
>
> Paul
>
>
>
>
> ____________________________________________________________
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>
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