Re: 2014 AIS Convention

[MORRISJE1@aol.com]

Paul,
 
Under these circumstances I guess I won't be able to attend the SLI  
mini-convention.  We plan to drive to Dallas and the travel from New  Orleans to 
Dallas would be 8 hours so it is not possible unless either SLI or  AIS 
changes their dates.  Too bad SLI couldn't change to Wed, Thurs &  Friday.  
Dallas had to change because of the huge soccer event tying up all  the Dallas 
area hotels the next week.  I do look forward to the Dallas  Convention in 
order to see fully established plantings in bloom providing the  weather 
cooperates for earlier bloom.
 
Jim Morris
President
American Iris Society
 
 
In a message dated 8/8/2013 10:24:23 P.M. Central Daylight Time,  
pwgossett@juno.com writes:

Cheryl  and All,

Yes, the 2014 Convention Committee is definitely worried about  how many 
people may not be attending the convention because of the reasons you  listed. 
 But, 2014 will be the first time convention attendees will see 2  & 3 year 
bearded guest plants at the same time and 3 & 4 year  beardless guest 
plants at the same time.

I need the AIS Board of  Directors to decide if I leave the schedule the 
way it is with having the AIS  Board members come in a day early to start the 
board meeting at 1:00pm on  Saturday, April 5, 2014 or does the AIS Board 
vote to make a change and start  the board meeting on Sunday, April 6, 2014?  
It was a decision made by  the AIS Board in 1998 and if I am to make a 
change to the schedule, it will  have to be a decision made by the current AIS 
Board to change it.  The  hotel is waiting for me to give them a meeting 
schedule.

The SLI  Convention schedule calls for garden tours on Thursday, April 3 
and Friday,  April 4, 2014.  
On Saturday, April 5, 2014 would be a Symposium, a  Louisiana Iris Show, 
Voting by SLI members at the show, Judges Training, and  Awards Dinner.

I would like to know if any AIS Board Members are  planning on attending 
the SLI Convention.

We know that Cheryl will not  be attending nor will I.

I am really sorry we are having a conflict  between the two conventions.


Paul




----------  Original Message ----------
From: cheryl deaton  <region15kids@hotmail.com>
To: "aisdiscuss@aisboard.org"  <aisdiscuss@aisboard.org>
Subject: RE: [AISdiscuss] 2014 AIS  Convention
Date: Wed, 7 Aug 2013 10:25:32 -0700

Hello All,
This  conflict is unfortunate, but I do not think it will affect that  many
people. I attended the SLI convention in Dallas because it was  immediately
following the AIS Convention.  Due to work  responsibilities, I am unable to
attend the 2014 SLI convention. Dallas had  no choice in their scheduling 
for
2014 due to a huge soccer convention and  the availability of hotels.  
Getting
to other meetings as have been  scheduled for the past few years can be
difficult as it is, so I do not  believe we should change the board meeting
from Saturday to Sunday. Travel  restrictions mean I need to arrive on 
Friday
or I would not make the Board  meeting on Saturday(plus the cost is cheaper
traveling on Friday).  I  think that may be true for many of us. The bigger
problem that I see is  people not wanting to attend 2014 that attended 2013
because they feel it  is just a repeat (comments I have heard) AND they 
would
rather save up the  money and attend the AIS convention in 2015 in 
Portland. If
we are at the  best room block rate now, we may have problems selling the
convention to  people and attaining our required room block if we try to 
cram
too many  activities at the same time for the attendees.  Many members of  
the
AIS Board also hold positions with the sections and cooperating  societies 
and
would run into conflicts trying to attend the AIS board  meeting and the 
other
board meetings if we held the BOD at the same time as  other meetings.  Same
goes with the programs put on by the sections  and cooperating societies.  
Our
current schedule is tight as it is  with little wiggle room.  Is the SLI
schedule on Saturday garden  visits plus the Awards banquet?  If we 
concentrate
the business  portion of the AIS BOD meeting to Sunday and get the reports  
from
committees, etc. ahead of time to read for discussion on Saturday,  then any
recommendations/motions could be handled Sunday.  The  conflict I see is the
RVP Counselors meeting.  If we schedule that  early on Sunday (like 8am?) 
and
combine the RVP reception with it (don't  see why we can't eat and talk at 
the
same time), could we immediately  follow with the second portion of the AIS 
BOD
meeting?  In that way  maybe we can accommodate everyone?  It would mean
traveling Saturday  night/early Sunday for those needing to attend both
conventions. Is there  any way that SLI could adjust their schedule as well 
for
Saturday?   Lots to think about.
Cheryl

> From: pwgossett@juno.com
>  Date: Tue, 6 Aug 2013 21:12:25 +0000
> To:  aisdiscuss@aisboard.org
> Subject: [AISdiscuss] 2014 AIS  Convention
>
> Dear Folks,
>
> I have somewhat of a  problem and I do not know what to do.  When the Iris
Society of Dallas  voted to change the dates of the 2014 AIS Convention from
April 21 through  April 26 to the new dates of April 5 through April 10, 
this
created a  conflict with the SLI Convention in New Orleans.
>
> First off the  2014 AIS Convention in Dallas starts on Saturday, April 5 
and
the SLI  Convention in New Orleans ends on Saturday, April 5.
>
> I heard  in Dallas this past Spring, several people were wanting to attend
the SLI  Convention in New Orleans.   But, I really don't know how many  are
planning on attending the SLI Convention in New  Orleans.
>
> Back at the Fall Board Meeting in Bedford, MA in  1998, the AIS Board of
Directors held a discussion concerning an earlier  convening date for the 
AIS
Board meeting during the Spring National  Conventions so as to enable those
attending the meeting to participate in  other scheduled activities.  After 
the
discussion it is was decided to  begin the new schedule at the 2000 AIS
Convention in Dallas, TX.  So,  since 2000, the AIS Board has been meeting 
on
the first day of the  convention and no other activities have been 
scheduled on
that  day.
>
> I have been trying to figure a way to get around this  but, since the AIS
Board had agreed to make this change in 1998 and we have  been doing so 
since
2000, I do not know what to do but ask for advice from  the AIS Board.
>
> My question to you.  Should I go ahead and  schedule the the AIS Board
Meeting to begin on Saturday, April 5, 2014 and  meet on Saturday and 
Sunday or
move the AIS Board Meeting to start on  Sunday, April 6, 2014 and meet on
Sunday and Monday and run the AIS Board  meeting at the same time as other
meetings are going on?
>
> By  making a change, attendees may be arriving a day later thus the
possibility  of losing some of our guest room block on Friday night and 
maybe
1/2 of the  guest room block on Saturday night.  I have already worked with 
 the
hotel to reduce the number of guest rooms for the 2014 Convention from  
what we
had in 2013 and I am down to as low as the hotel will allow me to  go.
>
> Please help.
>
>
> Thank  you,
>
> Paul
>
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