RE: 2014 AIS Convention

[Michelle Snyder <sammygiz@aol.com>]

Gerry and I are not planning the SLI convention at the present schedule.  Michelle

"pwgossett@juno.com" <pwgossett@juno.com> wrote:
>Cheryl and All,
>
>Yes, the 2014 Convention Committee is definitely worried about how many
>people may not be attending the convention because of the reasons you
>listed.  But, 2014 will be the first time convention attendees will see
>2 & 3 year bearded guest plants at the same time and 3 & 4 year
>beardless guest plants at the same time.
>
>I need the AIS Board of Directors to decide if I leave the schedule the
>way it is with having the AIS Board members come in a day early to
>start the board meeting at 1:00pm on Saturday, April 5, 2014 or does
>the AIS Board vote to make a change and start the board meeting on
>Sunday, April 6, 2014?  It was a decision made by the AIS Board in 1998
>and if I am to make a change to the schedule, it will have to be a
>decision made by the current AIS Board to change it.  The hotel is
>waiting for me to give them a meeting schedule.
>
>The SLI Convention schedule calls for garden tours on Thursday, April 3
>and Friday, April 4, 2014.  
>On Saturday, April 5, 2014 would be a Symposium, a Louisiana Iris Show,
>Voting by SLI members at the show, Judges Training, and Awards Dinner.
>
>I would like to know if any AIS Board Members are planning on attending
>the SLI Convention.
>
>We know that Cheryl will not be attending nor will I.
>
>I am really sorry we are having a conflict between the two conventions.
>
>
>Paul
>
>
>
>
>---------- Original Message ----------
>From: cheryl deaton <region15kids@hotmail.com>
>To: "aisdiscuss@aisboard.org" <aisdiscuss@aisboard.org>
>Subject: RE: [AISdiscuss] 2014 AIS Convention
>Date: Wed, 7 Aug 2013 10:25:32 -0700
>
>Hello All,
>This conflict is unfortunate, but I do not think it will affect that
>many
>people. I attended the SLI convention in Dallas because it was
>immediately
>following the AIS Convention.  Due to work responsibilities, I am
>unable to
>attend the 2014 SLI convention. Dallas had no choice in their
>scheduling for
>2014 due to a huge soccer convention and the availability of hotels. 
>Getting
>to other meetings as have been scheduled for the past few years can be
>difficult as it is, so I do not believe we should change the board
>meeting
>from Saturday to Sunday. Travel restrictions mean I need to arrive on
>Friday
>or I would not make the Board meeting on Saturday(plus the cost is
>cheaper
>traveling on Friday).  I think that may be true for many of us. The
>bigger
>problem that I see is people not wanting to attend 2014 that attended
>2013
>because they feel it is just a repeat (comments I have heard) AND they
>would
>rather save up the money and attend the AIS convention in 2015 in
>Portland. If
>we are at the best room block rate now, we may have problems selling
>the
>convention to people and attaining our required room block if we try to
>cram
>too many activities at the same time for the attendees.  Many members
>of the
>AIS Board also hold positions with the sections and cooperating
>societies and
>would run into conflicts trying to attend the AIS board meeting and the
>other
>board meetings if we held the BOD at the same time as other meetings. 
>Same
>goes with the programs put on by the sections and cooperating
>societies.  Our
>current schedule is tight as it is with little wiggle room.  Is the SLI
>schedule on Saturday garden visits plus the Awards banquet?  If we
>concentrate
>the business portion of the AIS BOD meeting to Sunday and get the
>reports from
>committees, etc. ahead of time to read for discussion on Saturday, then
>any
>recommendations/motions could be handled Sunday.  The conflict I see is
>the
>RVP Counselors meeting.  If we schedule that early on Sunday (like
>8am?) and
>combine the RVP reception with it (don't see why we can't eat and talk
>at the
>same time), could we immediately follow with the second portion of the
>AIS BOD
>meeting?  In that way maybe we can accommodate everyone?  It would mean
>traveling Saturday night/early Sunday for those needing to attend both
>conventions. Is there any way that SLI could adjust their schedule as
>well for
>Saturday?  Lots to think about.
>Cheryl
>
>> From: pwgossett@juno.com
>> Date: Tue, 6 Aug 2013 21:12:25 +0000
>> To: aisdiscuss@aisboard.org
>> Subject: [AISdiscuss] 2014 AIS Convention
>>
>> Dear Folks,
>>
>> I have somewhat of a problem and I do not know what to do.  When the
>Iris
>Society of Dallas voted to change the dates of the 2014 AIS Convention
>from
>April 21 through April 26 to the new dates of April 5 through April 10,
>this
>created a conflict with the SLI Convention in New Orleans.
>>
>> First off the 2014 AIS Convention in Dallas starts on Saturday, April
>5 and
>the SLI Convention in New Orleans ends on Saturday, April 5.
>>
>> I heard in Dallas this past Spring, several people were wanting to
>attend
>the SLI Convention in New Orleans.   But, I really don't know how many
>are
>planning on attending the SLI Convention in New Orleans.
>>
>> Back at the Fall Board Meeting in Bedford, MA in 1998, the AIS Board
>of
>Directors held a discussion concerning an earlier convening date for
>the AIS
>Board meeting during the Spring National Conventions so as to enable
>those
>attending the meeting to participate in other scheduled activities. 
>After the
>discussion it is was decided to begin the new schedule at the 2000 AIS
>Convention in Dallas, TX.  So, since 2000, the AIS Board has been
>meeting on
>the first day of the convention and no other activities have been
>scheduled on
>that day.
>>
>> I have been trying to figure a way to get around this but, since the
>AIS
>Board had agreed to make this change in 1998 and we have been doing so
>since
>2000, I do not know what to do but ask for advice from the AIS Board.
>>
>> My question to you.  Should I go ahead and schedule the the AIS Board
>Meeting to begin on Saturday, April 5, 2014 and meet on Saturday and
>Sunday or
>move the AIS Board Meeting to start on Sunday, April 6, 2014 and meet
>on
>Sunday and Monday and run the AIS Board meeting at the same time as
>other
>meetings are going on?
>>
>> By making a change, attendees may be arriving a day later thus the
>possibility of losing some of our guest room block on Friday night and
>maybe
>1/2 of the guest room block on Saturday night.  I have already worked
>with the
>hotel to reduce the number of guest rooms for the 2014 Convention from
>what we
>had in 2013 and I am down to as low as the hotel will allow me to go.
>>
>> Please help.
>>
>>
>> Thank you,
>>
>> Paul
>>
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>
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