Re: AIS- Scientific Grant Proposals

[Jill Bonino <aistreas@earthlink.net>]

Yes, Bob.  I missed it.  I am sorry.  I've got to keep track better before I hit the "send" button...Jill

-----Original Message-----
>From: Robert Pries <robertpries@embarqmail.com>
>Sent: Aug 3, 2008 3:18 PM
>To: aisdiscuss@aisboard.org
>Subject: Re: [AISdiscuss] AIS- Scientific Grant Proposals
>
>Jill; I seconded Gary's motion the same day he made it--Bob
>
>
>----- Original Message -----
>From: "Jill Bonino" <aistreas@earthlink.net>
>To: aisdiscuss@aisboard.org
>Sent: Sunday, August 3, 2008 5:14:50 PM (GMT-0500) America/New_York
>Subject: RE: [AISdiscuss] AIS- Scientific Grant Proposals
>
>Hi All,
>
>I went to the original proposals from Gary from Miss Guo and Mr. Meerow...
>
>Project #1--Miss Guo 
>   
>The two-year costs for this project are $2,280.  This is well within the Scientific Restricted Funds of $4597.  
>
>Project #2--Mr. Meerow
>
>The first year cost is $4,840
>The second year cost is $4,125
>
>I agree with Brad that we should not just approve year #1 for a project and then not be able to fund years 2 or subsequent.  We may have done this in the past but it may not have been the best decision.  
>
>As of now, we could afford to take the excess funds needed out of the General Fund to take care of all of Miss Guo's project and year #1 of Mr. Meerow's but not year two of Mr. Meerow's project.  
>
>I am concerned that we will get the AIS Budget over committed and then something happens like a surprise insurance bill for next year (which has happened in the past) that wipes out our "cushion".  
>
>John is correct that only $3000 of his $8,000 proposed expenses for revamping the AIS website are budgeted to come out of the General Fund which gives us less "cushion" than I originally thought.  
>
>My thoughts so far....Jill
>
>PS Technically no one has seconded Gary's original motion for funding both year's of the two grant proposals, so there isn't an active motion out there to discuss...JB   
>
>-----Original Message-----
>>From: Brad <zebrairis1@aol.com>
>>Sent: Aug 3, 2008 1:29 PM
>>To: aisdiscuss@aisboard.org
>>Subject: RE: [AISdiscuss] AIS- Scientific Grant Proposals
>>
>>Hi Will,
>>
>>I don't believe there is any confusion on my part.  Since at least 2 members
>>of the Advisory Scientific Committee are also voting members of the Board
>>AND they submitted the Scientific Committee's recommendation in the form of
>>a motion, it is no longer just a recommendation.
>>
>>Some of our Advisory Committees have restricted funds available with the
>>approval of the Board, but the motion assumes that General Fund moneys can
>>be spent without the necessary Budget authority to spend them. Not only does
>>it require 2008 General funds, but it assumes that General funds will also
>>be granted next year to fund the second year of these grants. I trust that
>>the Scientific Committee wouldn't be foolishly recommending only funding the
>>first year of two-year grants without expecting the Board to also fund the
>>second year. Additionally, I also believe that "sound accounting principles"
>>are legally required of all groups including non-profits. I also believe
>>that the AIS board is required to formally appropriate General funds prior
>>to considering a motion to spend them.
>>
>>Jill, you are the expert here and I'm counting on you to "straighten me out"
>>if I'm wrong on any of this. I truly don't wish to foolishly inject any
>>incorrect thoughts over this because I'm in favor of both grants once the
>>money has been properly authorized.
>>
>>I'm sorry if this is causing a lot of problems for the folks on the
>>Scientific Committee because I know this motion was submitted with total
>>integrity and I consider all of you as my friends or friendly acquaintances.
>>
>>Cheers! Brad Kasperek
>>
>>-----Original Message-----
>>From: owner-aisdiscuss@aisboard.org [mailto:owner-aisdiscuss@aisboard.org]
>>On Behalf Of William Plotner
>>Sent: Saturday, August 02, 2008 11:22 PM
>>To: aisdiscuss@aisboard.org
>>Subject: Re: [AISdiscuss] AIS- Scientific Grant Proposals
>>
>>I think that ther is some confusion....The Scientific Committee is an 
>>advisory committee and do not make the financial decisions.  The Board of 
>>directors make those decisions.  The Scientific Committee only suggests that
>>
>>they are worthy.
>>
>>All My Best
>>
>>Will
>>A member of the Scientific Committee and not a member of the Board of 
>>directors.
>>
>>
>>----- Original Message ----- 
>>From: "Brad" <zebrairis1@aol.com>
>>To: <aisdiscuss@aisboard.org>
>>Sent: Saturday, August 02, 2008 2:08 PM
>>Subject: RE: [AISdiscuss] AIS- Scientific Grant Proposals
>>
>>
>>> Thankz! again Jill,
>>>
>>> As I suspected the scientific committee doesn't have budget authority to
>>> issue BOTH grants at this time in spite of Bob's argument that they should
>>> have this authority because they gave up some of their budget to the
>>> electronic committee.
>>>
>>> The scientific committee should have submitted a motion to increase their
>>> TWO-year budget authority to cover the total cost of both grants at least 
>>> a
>>> month before submitting a motion to approve these grants.  If they had 
>>> they
>>> would know whether-or-not the Board was willing to fund BOTH grants. 
>>> Because
>>> they didn't the Board is now being put in the untenable position of
>>> violating sound accounting principles if we approve BOTH grants before the
>>> deadline of September.
>>>
>>> Since I support both grants if we can find and approve the money to fund
>>> them, I would like to offer my option for working this situation.
>>>
>>> 1.) Since there is no way the Board can approve the current motion without
>>> violating sound accounting principles, it should be withdrawn posthaste 
>>> and
>>> be replaced with one to approve Jinyan Guo's two-year grant(it is unfair 
>>> to
>>> the grantee and a waste of our money to only fund the first-year of a
>>> two-year grant)since the Restricted Scientific Fund currently contains the
>>> funds to pay for both years. (I hope we could limit the discussion period 
>>> to
>>> only 7 days to keep things moving.)
>>>
>>> 2.) Next that the scientific committee be allowed to submit a second 
>>> motion
>>> requesting Budget approval to also fund Alan Meerow's grant as soon as the
>>> their first motion goes to AISVote.  Alan Meerow should be contacted and
>>> asked if he would still be interested in approval of his grant even if it 
>>> is
>>> delayed by a few weeks.  At this time there is no way to know if the 
>>> funding
>>> will be available unless someone or a group of folks on AISdiscus wish to
>>> donate the necessary funds to the Restricted Scientific Fund.
>>>
>>> 3.) Regardless of whether-or-not the funding motion is approved, the
>>> scientific committee be allowed to submit a motion to approve the Alan
>>> Meerow grant when their budget motion goes to vote.  This motion can be
>>> withdrawn if the budget approval motion fails, but the discussion can be
>>> started.
>>>
>>> Finally, that the Board members and Past-Presidents start an informal
>>> discussion on asiconfer about whether-or-not there is a realistic hope of
>>> approving the necessary budget funds for Alan Meerow's grant. I real do 
>>> hope
>>> we can find the funds to approve his grant.
>>>
>>> If anyone has other options on how to solve this funding and time dilemma,
>>> I'm sure everyone on the Board would like to consider them so please put
>>> them of aisdiscuss.
>>>
>>> All the best,
>>> Brad Kasperek
>>>
>>>
>>>
>>> -----Original Message-----
>>> From: owner-aisdiscuss@aisboard.org [mailto:owner-aisdiscuss@aisboard.org]
>>> On Behalf Of Jill Bonino
>>> Sent: Saturday, August 02, 2008 12:30 AM
>>> To: aisdiscuss@aisboard.org
>>> Subject: Re: [AISdiscuss] AIS- Scientific Grant Proposals
>>>
>>> Currently, the Restricted Scientific Fund holds $4597 that can be used for
>>> Grants.  This is short of the current request of $6160 by $1563.  As Bob
>>> mentioned, the amount budgeted for the website update of $8000 (of which
>>> only $5000 comes out of the General Fund) has not been used to date.
>>>
>>> So far this year, Bulletin expenses (which is the AIS's largest expense) 
>>> is
>>> well within budget.  Income has also been close to what we estimated.
>>>
>>> I would recommend approving the Scientific grants for 2008 only at this
>>> point.  We can discuss the 2009 outlay in November when we discuss the
>>> budget.   Between now and the fiscal year end 9-30-08, our budget can 
>>> afford
>>> the overage of $1563 to approve the 2008 grant amounts.
>>>
>>> This might involve an edit of Gary's motion to specify that the approval 
>>> is
>>> for 2008 only....
>>>
>>> Jill
>>>
>>> -----Original Message-----
>>>>From: Robert Pries <robertpries@embarqmail.com>
>>>>Sent: Aug 1, 2008 3:02 PM
>>>>To: aisdiscuss@aisboard.org
>>>>Subject: Re: [AISdiscuss] AIS- Scientific Grant Proposals
>>>>
>>>>I was at the fall meeting when the budget was created. At that time we
>>> allocated $5000 to the scientific fund to be added to $5000 that was 
>>> already
>>> in the fund. We also had $2000 for Advertising. At that point the budget 
>>> was
>>> balanced. But just before adjournment it was proposed that $9000 was 
>>> needed
>>> to redo the website. In order to balance the budget My committee forfeited
>>> the $2000 and the scientific committee forfeited the $5000 to compensate 
>>> for
>>> the change. To my knowledge there have been no proposals for the use of 
>>> the
>>> $9000 this year so I would assume we are presently that far ahead in our
>>> budget and it seems likely that the proposals for its allocation will not 
>>> be
>>> realized until the next budget. Therefore I would suggest that the money
>>> should be available for the science committee in this calender year if we 
>>> so
>>> choose.--Bob
>>>>
>>>>----- Original Message -----
>>>>From: "Brad" <zebrairis1@aol.com>
>>>>To: aisdiscuss@aisboard.org
>>>>Sent: Friday, August 1, 2008 4:56:19 PM (GMT-0500) America/New_York
>>>>Subject: RE: [AISdiscuss] AIS- Scientific Grant Proposals
>>>>
>>>>Hi All,
>>>>
>>>>I believe this motion commits more money than the current budget 
>>>>recognizes
>>>>for research. Is this motion appropriate for changing our current budget?
>>> Or
>>>>should a budget increase be approved prior to agreeing to spend more than
>>> is
>>>>currently allotted?
>>>>
>>>>What appreciate Jill and Roy's opinion on this.
>>>>
>>>>All the best,
>>>>Brad Kasperek
>>>>
>>>>-----Original Message-----
>>>>From: owner-aisdiscuss@aisboard.org [mailto:owner-aisdiscuss@aisboard.org]
>>>>On Behalf Of Robert Pries
>>>>Sent: Friday, August 01, 2008 10:40 AM
>>>>To: aisdiscuss@aisboard.org
>>>>Cc: aisdiscuss@aisboard.org
>>>>Subject: Re: [AISdiscuss] AIS- Scientific Grant Proposals
>>>>
>>>>I second the motion in the message below.
>>>>
>>>>----- Original Message -----
>>>>From: "gary white" <in2iris@yahoo.com>
>>>>To: aisdiscuss@aisboard.org
>>>>Sent: Friday, August 1, 2008 11:58:18 AM (GMT-0500) America/New_York
>>>>Subject: [AISdiscuss] AIS- Scientific Grant Proposals
>>>>
>>>>The Scientific Advisory Committee received two research grant proposals.
>>> The
>>>>first proposal is by Miss Jinyan Guo, titled "Phylogenetic and
>>> developmental
>>>>study of Iris subgenus Limniris section Lophiris and related species".
>>> The
>>>>second proposal is by Dr. Allan Meerow, and titled "Heterogeneity,
>>>>ecological
>>>>specialization and introgression in a large population of Iris
>>>>savannarum".   Both of these proposals were reviewed by the committee
>>>>and recommended for funding by the American Iris Society.   The total 
>>>>first
>>>>year cost is $6160.   Both are two-year studies.  The total second year
>>> cost
>>>>is $6405.   Payments to researchers can be made in increments throughout
>>> the
>>>>two-year period.
>>>>
>>>>I move that the AIS fund both Miss Guo's research grant request and Dr.
>>>>Meerow's research grant request.
>>>>
>>>>Gary White,
>>>>AIS Director
>>>>Chair of Scientific Advisory Committee
>>>>
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