RE: Records Retention Policy--Disaster Plan Update

["Janet Smith" <ypauls@sti.net>]

Contact Tommy Gormley.  Rita was silent auction person for many years
and I know she had a plan.  He might still have it on his computer. 
If not - Tommy - always was there to help.  He would be a good source
too.

Janet

---- Original Message ----
From: dkstraus@swbell.net
To: aisdiscuss@aisboard.org
Subject: RE: [AISdiscuss] Records Retention Policy--Disaster Plan
Update
Date: Tue, 20 Sep 2011 15:13:59 -0500

>I would love to know if there are any records or papers, or how-tobs
>that go
>with the silent auction job!!!  I hope they are retained somewhere. 
>So far,
>all I did was a report for the spring meeting, that was handed out,
>but did
>not make it into the minutesb&in them it said I did not have a
>report,
>sob&?
>
>
>
>Debbie Strauss, Silent Auction
>
>
>
>From: owner-aisdiscuss@aisboard.org
>[mailto:owner-aisdiscuss@aisboard.org] On
>Behalf Of Jill Bonino
>Sent: Tuesday, September 20, 2011 2:27 PM
>To: AISDiscuss
>Subject: [AISdiscuss] Records Retention Policy--Disaster Plan Update
>
>
>
>I have received several questions recently from Officers and
>Committee Chairs
>about what AIS paperwork they need to keep and for how
>long...Personally, I
>have 10 boxes of Treasurer records in our garage that I would like to
>offload,
>scan or destroy so I can have the space!
>
>I am working on a Records Retention Policy to go along with the
>Disaster Plan.
>On Nov 3 I will attend a class on non-profit accounting and hope to
>get the
>legal minimum requirements at that time...which I will bring to the
>Atlanta
>mtg.
>
>In the meantime, please let me know for your area, what kind of AIS
>records
>you have. Please designate what documents you think should be
>permanently
>archived for your area and what day to day documents you work with.
>
>ALSO, please email me with your backup procedures for your AIS
>paperwork...
>
>***Each area needs a person designated as a backup who knows where
>everything
>is (including current passwords) in case something happens to you.
>
>***I need to update the Disaster Plan files for each area as to what
>kind of
>back up you have...computer (if so, what kind--backup disk, offsite
>storage??)
>or paper...
>
>This update will be presented at the Atlanta Fall Board Mtg so please
>get it
>to me no later than October 25.
>
>
>
>Thanks,
>
>
>
>Jill Bonino
>
>1st VP
>
>
>
>
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