Re: Motion for library exhibits

[Robert Pries <robertpries@embarqmail.com>]

We have made motions that we approved in principle in order to begin develoment of the concept. This is really waht I had in mind for this motion. As I stated in other posts of details of what might be sent, how the costs would be covered and all the other nits and bolts should be worked out and approved individually for any particular project. I would be happy to work on any proposal as part of public relations. But before I would even think of doing so, I think the board must approve the concept. The message that is sent to our members is. yes we would be delighted to work with you on exhibits involvimg library material or copies thereof that could make a meaningful exhibit in your area. I would hope they would also be willing to add material that they would have among their members that could enrich such an echibit and that perhaps they would be willing to contribute it for safe keeping to the library also.

----- Original Message -----
From: "Michelle Snyder" <AISSecretary@irises.org>
To: aisdiscuss@aisboard.org
Sent: Monday, November 23, 2009 3:37:33 PM GMT -05:00 US/Canada Eastern
Subject: Re: [AISdiscuss] Motion for library exhibits

I too agree that a traveling library has its merits.  As respects costs, 
there is no way for me to obtain a potential cost of coverage to the AIS 
without first knowing some key things:

How many items are we talking about?
Would they be housed in a separate location between exhibitions?

Everything in the library is currently covered under the property 
insurance section of the AIS policy.  To have coverage for the items 
while they are traveling would require specific insurance.  With the 
current crisis of the AIS we should be reluctant to consider this 
additional coverage.  Since the AIS Foundation specifically mentions the 
library maybe the cost of the Transit coverage could be something that 
might be considered payable by the Foundation.

Michelle


Jeanne Plank wrote:
>     Please, everyone, do not forget that the AIS Foundation should be  
> included in our thoughts and plans involving the AIS Library.  THe  
> Hager/DuBose endowment trust is to be used specifically -- I'll grant  
> you interest only for the first 20 years -- but nonetheless  
> specifically for the AIS Library (or an AIS Library.)
>     Funds in that account could be available for producing a more viable  
> library -- "traveling," or on loan to appropriate locations, or even  
> for renting a suite of rooms that would house library inventory in a  
> more useful arrangement than is currently  in place. There are funds  
> outside of the immediate AIS treasury, however anything we do should  
> be in concert with the AIS Foundation as many of the inventory items  
> in the AIS Library are items placed there by and through the  
> Foundation -- such as all the Hager/DuBose memorabilia.
>     It is anticipated that soon there will be photos available on line  
> of some of the artifacts in the Hager/DuBose collection.
>     Jeanne
> On Nov 23, 2009, at 9:54 AM, Jill Bonino wrote:
>
>   
>> I agree with the motion but with the caveat of Paul's comments.  We  
>> need
>> specific details of how, what, and how much before implementing  
>> this plan.
>>
>> FYI to everyone, the AIS Library has money in a Restricted Fund in  
>> the amount
>> of $2555.46 as of Sept 30, 2009.  This money has been used since I  
>> have been
>> Treasurer to cover the operating expenses of Tracy Plotner and any  
>> other
>> Library expenses.  If we were to start sending out Library items,  
>> the cost
>> should come out of the Restricted Fund for bookkeeping purposes  
>> which means we
>> probably should encourage donations to the Library to cover these  
>> expenses.
>>
>> Jill
>>     
>
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