Secretary traveling - Spring Board Reports - Invoices and Checks - IMPORTANT PLEASE READ


Hello everyone,

Well the time is getting near for Gerry and me to leave on our grand adventure, March 25. As most of you know, we will be traveling until June 7 so will be unable to attend the Spring Convention and board meeting in Portland.

First thing I need to address are any invoices that need payment. If you have invoices they need to be to me no later than March 20. If while we are gone, you need to have the invoice paid then please send it directly to Dwayne Booth, AISTreasurer at aistreasurer@irises.org and he will take care of the payment. His address can be found in IRISES.

Secondly, if any checks are received, DO NOT hold them until my return. Send them directly to Dwayne for handling. I can receive and process checks up to March 20

Thirdly, the upcoming convention and board meeting. All reports are to be sent directly to John Jones at jijones@usjoneses.com. Please try and have your reports already in PDF format when you send them. Word is the only other acceptable format. NO reports are to be sent with the text inside an email. It is also very important for everyone to be aware that it will by your responsibility to make sure there are enough copies to go around. That means that if you don't send your report in time for John to load it to the web site, you will have to bring approximately 30 copies. One for each of the board members and the others for visitors to the meetings.  If you do, as I sincerely hope you will, get your report to John in time, you will only need to bring about 10-15 copies for visitors. Please put all extra reports on the table provided prior to the start of the meeting.Â

Second Vice President, Jody Nolin has graciously offered to handle the sign in sheet for completion for all attending. Remember, you only need to sign it once. She also has all of the name placards and will place them at the board table.

I know you will all have a wonderful time, especially seeing the incredible blooms that will be available and I want to thank you all in advance for making the report process as easy as possible for John. Gerry and I will miss seeing all our friends.

Thank you all in advance for your cooperation.

Michelle


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