----- Original Message -----
Sent: Tuesday, March 30, 2010 11:46
AM
Subject: [AISdiscuss] 2011 Convention
Fundraiser
The Board approved the following motion at the Nov Strategic Planning
meeting:
"That we have a fundraiser raffle for registration and
lodging at the convention hotel for two people for the 2011 Convention for
five nights during the conventions"
Rita, Jody and I have been working
out the details and logistics for selling tickets for this and have come to a
crossroads. Will we sell enough tickets to make this a Fundraiser or will AIS
lose money on it? Should AIS go forward with this Fundraiser or cancel it?
Below are the details of what we have so far:
Cost of Prize:
Cost of 2011 Registration registration (approx)......$325 x2
= $650
Cost of 5 nights (dbl occupancy) at The Fairmont Empress Hotel at $139 plus
12% tax each night.......$778.40
Total Prize Cost (approx).................$1,428.40
Cost of printing tickets
2,000...........$161.92
3,000...........$205.03
4,000...........$244.65
5,000............$222.00
I will donate the cost of postage to mail tickets initially to the Regions
for sale if we decide to do it.
Price for Tickets
1 for $5
3 for $10
7 for $20
We initially talked about starting sales at the Madison Convention and then
continuing through the Regions and Affiliates in the Fall. We
could also still get tickets out to the Regions in the next two weeks for
their individual Region Spring mtgs. We would draw the winner no
later than Feb 15, 2011, so the winner has three months to get a passport and
plane ticket and we can publicize the winner in the April 2011 Bulletin.
Now, the above cost figures assume that we do not
get any comped rooms from the Convention Hotel to use for the
Fundraiser.
At estimated total costs of $1,700, we would have to sell 340 tickets
to break even.
This email is going to all RVPs, Section Presidents, Board members
and Committee Chairs
Do you think your affiliates and Regions will be interested in a
prize like this?
Will people be excited about winning a prize worth $1400 to go to
the Canadian Convention?
After already sending out letters asking for Donations, will the
Regions/affiliates feel we are just trying to suck more money out of
them?
Should this Fundraiser perhaps be tried for a domestic Convention
to see if there would be more interest?
Will enough tickets be sold to make this a Fundraiser for
AIS?
The mock up of the tickets is done, the flyer is drafted...BUT before we go
ahead with this, I need your opinion about whether you think this is a viable
way to raise money for The American Iris Society?
Time is of the essence. If we go forward with this we need to get the
tickets, flyers printed and get the tickets out to the Regions as soon as
possible.
Please let me know if this is a worthy project as soon as
possible.
Thank you for your input....
Jill
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