Re: [AISdiscuss] a few topics for the Board Meeting

[carolyn9999@comcast.net]

I LOVE the idea of a one page tear out so we can tally from that.  It would save time and I agree--it is time to upgrade this process.
Carolyn Hawkins, RVP, Region 5

-------------- Original message -------------- 
From: Terry Aitken <terry@flowerfantasy.net> 

> Hi Bruce 
> #1 Inserting the Symposium into the bulletin was intended to save money 
> and simplify the process, both for the members and the RVP. I would 
> definitely not recommend inserting a card or any other option as that 
> defeats the purpose. A single page that can be either cut out or copied 
> and sent to the RVP for tabulating "as is". The optional "cutout page " 
> would be set up with several boxes, each with 25 divisions big enough to 
> handle the 3 digit number that accompanies the plant on the symposium. 
> Each box set would identify the voting family member. (there could be 2 
> box sets on each side of the optional cutout page.) Some people might 
> actually like to know what they voted for after the region numbers are 
> tabulated. The tabulation boxes were intended to be "user friendly" to 
> the RVP who has to go thru each ballot to see who voted for too many. (I 
> showed Bruce a rough draft of this "voting page" which I have not shared 
> with anyone else.) Nobody complained when I innocently added item 
> numbers in front of the iris names on the Symposium ballot. (it actually 
> makes tabulating easier for some people). Since the editor has a mandate 
> to "save money", I think this is an idea whose time has come. I would 
> propose that we try this concept and if the board does not like it, we 
> can always go back to the more expensive method. (How's that for a 
> loaded statement!?) This idea has been boiling around in the back of my 
> mind too long! 
> Terry 
> 
> #2 Barbara (JT Chair for region 13) has run in to a problem in Region 13 
> where many of our judges have about 20 hours of classroom training but 
> getting hybridizers out of their gardens (we have more than 20!) during 
> bloom season is like pulling teeth! The obvious solution is to schedule 
> a JT garden judging class in each of their gardens for whoever shows up 
> at the appointed time. This could be really funny! It is a problem and 
> not unique to the northwest. 
> Terry 
> 
> bfilardi@comcast.net wrote: 
> 
> >A few things to keep in mind for discussion at the Spring Board Meeting... 
> > 
> >1. I need direction from the Board on how we are planning to prepare the 
> Symposium Ballot this year. The popular idea seems to be to print the actual 
> list of eligibles in the Bulletin itself [not as a separate "ballot"] and then 
> to have one page, or possibly a separate card, for members to mail to their 
> RVPs, on which members will have filled in 25 NUMBERS (not cultivar names) for 
> their votes[or 50 numbers in the case of a dual membership household]. This 
> will save the cost [about $750] of printing a separate ballot insert, but we 
> will still have the cost of printing a separate postcard or 
> send-in-sheet-with-numbers or whatever method we choose, as well as the cost of 
> binding a card into the Bulletin, if we decide to do that. I will try to get 
> some info on the costs involved. 
> > 
> >2. I apologize for not bringing this up to Judy and Roy before more widely, but 
> I'm a little rushed right now. I think the Board needs to re-examine the 
> decision to change the requirements re judges' credits/hours to require that 
> some be in garden and some be in classroom. Personally, I feel that the change 
> is a good one. However, we have to be aware that I have received some very 
> negative input that the new rule is "unfair" to older members who have trouble 
> getting around to gardens for outdoor judging.. My answer to that is that if 
> they aren't getting out to gardens, then how are they voting intelligently! 
> Anyway, I support the change as it has been made, but we may want to discuss 
> whether exceptions can be made on basis of health or whatever... 
> > 
> >Thanks, 
> >Bruce 
> > 
> >-------------- Original message -------------- 
> >From: Terry Aitken 
> > 
> > 
> > 
> >>It seems to me that there is an index in each bulletin and that, by 
> >>clicking on it, you could pick up specific articles. If the annual ads 
> >>and the masthead are somewhere else on the web with little revision 
> >>quarterly, the size of the bulletin becomes much more manageable. I dont 
> >>know how you would deal with pictures. Maybe there is a picture index? 
> >>-or pictures are embedded in the articles? I would bet that Erica would 
> >>be really good at this and a natural to set up this work since she sets 
> >>up the Bulletin in the first place. She does not do websites so that is 
> >>another step and another person..She could certainly isolate an index 
> >>and a series of articles/pictures and forward them to the webmaster. 
> >>This sounds pretty reasonable to me. 
> >>Restricted access for e-members or regular members is an interesting 
> >>concept. I like it. 
> >>Terry 
> >> 
> >>Robt R Pries wrote: 
> >> 
> >> 
> >> 
> >>>If we are going to offer an e-membership I would 
> >>>assume that the articles of the current bulletin would 
> >>>appear there during the quarter that that bulletin is 
> >>>active. I dont think the bulletin could possibly be 
> >>>one file, but a file for each article. I would assume 
> >>>that such an arrangement would add considerably to the 
> >>>work of a web-master and that it may incur additional 
> >>>server costs. I believe a web membership should 
> >>>provide something similar to a print subscription 
> >>>membership with other possible options that might 
> >>>attract members. I would not expect our present staff 
> >>>to do this alone, or without compensation. A virtual 
> >>>member might be lower cost to service, but not without 
> >>>cost. We need to think about what we would want to 
> >>>provide and how much it would cost to service this. 
> >>>Just like the online registry there are immense 
> >>>opportunities here, but nothing is totally free. I 
> >>>would think if we do our job well, regular members 
> >>>might want to pay extra, to be virtual members also. 
> >>>Although I would expect considerable overlap. I do not 
> >>>think we should think in terms of just replacing one 
> >>>with the other. 
> >>> 
> >>>--- John I Jones wrote: 
> >>> 
> >>> 
> >>> 
> >>> 
> >>> 
> >>>>If you are talking about a specific bulletin, I am 
> >>>>not sure that it is 
> >>>>ever assembled in a single program file. It may be 
> >>>>that it is laid out 
> >>>>in Quark with space reserved for the pictures. Then 
> >>>>once it is ripped 
> >>>>and paged out for the press, that the pictures are 
> >>>>added. I don't know, 
> >>>>but we can find out. 
> >>>> 
> >>>>My understanding is that each Bulletin edition takes 
> >>>>up two CDs. That 
> >>>>means that it could be as much as 1.4 Gigabytes. 
> >>>>Anyone interested in 
> >>>>downloading a PDF that big? Remember that for print 
> >>>>the minimum 
> >>>>resolution is 300dpi. That means that a 4 X 4 
> >>>>picture is about 2.5 
> >>>>Megabytes. 
> >>>> 
> >>>>Sure we can break it into separate articles fit the 
> >>>>graphics, lower the 
> >>>>resolution of the pictures and create "PDF pieces", 
> >>>>but who is going to 
> >>>>do that? 
> >>>> 
> >>>>I am not trying to be negative, but some things, 
> >>>>even with todays' 
> >>>>computer techniques, are just not there yet. 
> >>>> 
> >>>>I really hope I am wrong about this. 
> >>>> 
> >>>>John 
> >>>> 
> >>>> 
> >>>> 
> >>>>On Mar 30, 2006, at 2:43 PM, Robt R Pries wrote: 
> >>>> 
> >>>> 
> >>>> 
> >>>> 
> >>>> 
> >>>>>I would suggest that articles, bulletins etc, be 
> >>>>>available so that they can be read by adobe reader 
> >>>>> 
> >>>>> 
> >>>>> 
> >>>>> 
> >>>>on 
> >>>> 
> >>>> 
> >>>> 
> >>>> 
> >>>>>the user end. It seems to be the standard for web 
> >>>>> 
> >>>>> 
> >>>>> 
> >>>>> 
> >>>>info 
> >>>> 
> >>>> 
> >>>> 
> >>>> 
> >>>>>and the reader is automatically download once and 
> >>>>> 
> >>>>> 
> >>>>> 
> >>>>> 
> >>>>fro 
> >>>> 
> >>>> 
> >>>> 
> >>>> 
> >>>>>then you can read most sites. Since Quark is owned 
> >>>>> 
> >>>>> 
> >>>>> 
> >>>>> 
> >>>>by 
> >>>> 
> >>>> 
> >>>> 
> >>>> 
> >>>>>Adobe conversion should be easy.In-Design is newr 
> >>>>> 
> >>>>> 
> >>>>> 
> >>>>> 
> >>>>but 
> >>>> 
> >>>> 
> >>>> 
> >>>> 
> >>>>>I would bet Adobe reader compatible. 
> >>>>> 
> >>>>>--- Terry Aitken wrote: 
> >>>>> 
> >>>>> 
> >>>>> 
> >>>>> 
> >>>>> 
> >>>>>>Hi All 
> >>>>>>Most of our bulletins are on CD's going back 
> >>>>>> 
> >>>>>> 
> >>>>>> 
> >>>>>> 
> >>>>about 8 
> >>>> 
> >>>> 
> >>>> 
> >>>> 
> >>>>>>years (Since 
> >>>>>>"perfect bind"). There may be problems with 
> >>>>>> 
> >>>>>> 
> >>>>>> 
> >>>>>> 
> >>>>obsolete 
> >>>> 
> >>>> 
> >>>> 
> >>>> 
> >>>>>>publishing 
> >>>>>>programs( IN-DESIGN). Erica is using QUARK-6??. 
> >>>>>> 
> >>>>>> 
> >>>>>> 
> >>>>>> 
> >>>>-or 
> >>>> 
> >>>> 
> >>>> 
> >>>> 
> >>>>>>some different 
> >>>>>>version of Quark for 5 years. I have no idea how 
> >>>>>>compatible these are 
> >>>>>>for current recycling. I suspect that text files 
> >>>>>>will be easier to 
> >>>>>>salvage than "flattened" picture files. We used 
> >>>>>> 
> >>>>>> 
> >>>>>> 
> >>>>>> 
> >>>>ZIP 
> >>>> 
> >>>> 
> >>>> 
> >>>> 
> >>>>>>discs for a short 
> >>>>>>time before CD's and we have a ZIP drive on the 
> >>>>>> 
> >>>>>> 
> >>>>>> 
> >>>>>> 
> >>>>AIS 
> >>>> 
> >>>> 
> >>>> 
> >>>> 
> >>>>>>computer mainly to 
> >>>>>>deal with advertizers. 
> >>>>>>I will ask the question of Scott and Erica. 
> >>>>>>Terry 
> >>>>>> 
> >>>>>>Loberg wrote: 
> >>>>>> 
> >>>>>> 
> >>>>>> 
> >>>>>> 
> >>>>>> 
> >>>>>>>Just curious, are many of the past AIS bulletins 
> >>>>>>> 
> >>>>>>> 
> >>>>>>> 
> >>>>>>> 
> >>>>>>stored in electronic 
> >>>>>> 
> >>>>>> 
> >>>>>> 
> >>>>>> 
> >>>>>>>format, or have they been generated into a .pdf 
> >>>>>>> 
> >>>>>>> 
> >>>>>>> 
> >>>>>>> 
> >>>>>>format? 
> >>>>>> 
> >>>>>> 
> >>>>>> 
> >>>>>> 
> >>>>>>>My local town paper has recently started to 
> >>>>>>> 
> >>>>>>> 
> >>>>>>> 
> >>>>>>> 
> >>>>>>publish their entire paper 
> >>>>>> 
> >>>>>> 
> >>>>>> 
> >>>>>> 
> >>>>>>>on their web page, in .pdf format, in color, at 
> >>>>>>> 
> >>>>>>> 
> >>>>>>> 
> >>>>>>> 
> >>>>no 
> >>>> 
> >>>> 
> >>>> 
> >>>> 
> >>>>>>cost to viewers. I 
> >>>>>> 
> >>>>>> 
> >>>>>> 
> >>>>>> 
> >>>>>>>cancelled my subscription, it sure is nice to 
> >>>>>>> 
> >>>>>>> 
> >>>>>>> 
> >>>>>>> 
> >>>>not 
> >>>> 
> >>>> 
> >>>> 
> >>>> 
> >>>>>>have all the 
> >>>>>> 
> >>>>>> 
> >>>>>> 
> >>>>>> 
> >>>>>>>newspaper around the house and bothering to 
> >>>>>>> 
> >>>>>>> 
> >>>>>>> 
> >>>>>>> 
> >>>>>>recycle. I can read the 
> >>>>>> 
> >>>>>> 
> >>>>>> 
> >>>>>> 
> >>>>>>>paper on line, and print any page of interest. 
> >>>>>>> 
> >>>>>>> 
> >>>>>>> 
> >>>>>>> 
> >>>>>>Some of the issues 
> >>>>>> 
> >>>>>> 
> >>>>>> 
> >>>>>> 
> >>>>>>>are a bit long to download, even with high speed 
> >>>>>>> 
> >>>>>>> 
> >>>>>>> 
> >>>>>>> 
> >>>>>>internet, however, I 
> >>>>>> 
> >>>>>> 
> >>>>>> 
> >>>>>> 
> >>>>>>>can store any issue if I wish. How many of 
> >>>>>>> 
> >>>>>>> 
> >>>>>>> 
> >>>>>>> 
> >>>>you 
> >>>> 
> >>>> 
> >>>> 
> >>>> 
> >>>>>>can get their 
> >>>>>> 
> >>>>>> 
> >>>>>> 
> >>>>>> 
> >>>>>>>newspapers entirely on line? 
> >>>>>>> 
> >>>>>>>More and more publications are going this route. 
> >>>>>>> 
> >>>>>>> 
> >>>>>>> 
> >>>>>>> 
> >>>>>>I don't know how 
> >>>>>> 
> >>>>>> 
> >>>>>> 
> >>>>>> 
> >>>>>>>many people would want the AIS bulletin in .pdf 
> >>>>>>> 
> >>>>>>> 
> >>>>>>> 
> >>>>>>> 
> >>>>>>format, as I want to 
> >>>>>> 
> >>>>>> 
> >>>>>> 
> >>>>>> 
> >>>>>>>keep getting the hard copy in my house, as I 
> >>>>>>> 
> >>>>>>> 
> >>>>>>> 
> >>>>>>> 
> >>>>have 
> >>>> 
> >>>> 
> >>>> 
> >>>> 
> >>>>>>kept all issues as 
> >>>>>> 
> >>>>>> 
> >>>>>> 
> >>>>>> 
> >>>>>>>far back as I have received them. But it sure 
> >>>>>>> 
> >>>>>>> 
> >>>>>>> 
> >>>>>>> 
> >>>>>>would be nice to be 
> >>>>>> 
> >>>>>> 
> >>>>>> 
> >>>>>> 
> >>>>>>>able to go on line and view any issue I wanted; 
> >>>>>>> 
> >>>>>>> 
> >>>>>>> 
> >>>>>>> 
> >>>>>>searching should be 
> >>>>>> 
> >>>>>> 
> >>>>>> 
> >>>>>> 
> >>>>>>>faster. 
> >>>>>>> 
> >>>>>>>To have this service as a low cost, add on 
> >>>>>>> 
> >>>>>>> 
> >>>>>>> 
> >>>>>>> 
> >>>>>>service, or an additional 
> >>>>>> 
> >>>>>> 
> >>>>>> 
> >>>>>> 
> >>>>>>>e-membership service, isn't a bad idea. I think 
> >>>>>>> 
> >>>>>>> 
> >>>>>>> 
> >>>>>>> 
> >>>>>>there is a whole lot 
> >>>>>> 
> >>>>>> 
> >>>>>> 
> >>>>>> 
> >>>>>>>in the future that we'll be seeing on line. 
> >>>>>>>Kitty Loberg 
> >>>>>>>Calif. 
> >>>>>>> 
> >>>>>>> 
> >>>>>>> 
> >>>>>>> 
> >>>>>>> 
> >>>>>>> 
> >>>--------------------------------------------------------------------- 
> >>> 
> >>> 
> >>> 
> >>> 
> >>>>>>>To sign-off this list, send email to the AIS 
> >>>>>>> 
> >>>>>>> 
> >>>>>>> 
> >>>>>>> 
> >>>>>>Secretary 
> >>>>>> 
> >>>>>> 
> >>>>>> 
> >>>>>> 
> >>>>>>>aissecjill@earthlink.net. 
> >>>>>>> 
> >>>>>>> 
> >>>>>>> 
> >>>>>>> 
> >>>>>> 
> >>>>>> 
> >>>--------------------------------------------------------------------- 
> >>> 
> >>> 
> >>> 
> >>> 
> >>>>>>To sign-off this list, send email to the AIS 
> >>>>>>Secretary 
> >>>>>>aissecjill@earthlink.net. 
> >>>>>> 
> >>>>>> 
> >>>>>> 
> >>>>>> 
> >>>>> 
> >>>>> 
> >>>--------------------------------------------------------------------- 
> >>> 
> >>> 
> >>> 
> >>> 
> >>>>>To sign-off this list, send email to the AIS 
> >>>>> 
> >>>>> 
> >>>>> 
> >>>>> 
> >>>>Secretary 
> >>>> 
> >>>> 
> >>>> 
> >>>> 
> >>>>>aissecjill@earthlink.net. 
> >>>>> 
> >>>>> 
> >>>>> 
> >>>>> 
> >>>>> 
> >>>>> 
> >>>>John | "There be dragons here" 
> >>>>| Annotation used by 
> >>>>ancient cartographers 
> >>>>| to indicate the edge of 
> >>>>the known world. 
> >>>> 
> >>>> 
> >>>> 
> >>>> 
> >>>> 
> >>>> 
> >>>--------------------------------------------------------------------- 
> >>> 
> >>> 
> >>> 
> >>> 
> >>>>To sign-off this list, send email to the AIS 
> >>>>Secretary 
> >>>>aissecjill@earthlink.net. 
> >>>> 
> >>>> 
> >>>> 
> >>>> 
> >>>--------------------------------------------------------------------- 
> >>>To sign-off this list, send email to the AIS Secretary 
> >>>aissecjill@earthlink.net. 
> >>> 
> >>> 
> >>--------------------------------------------------------------------- 
> >>To sign-off this list, send email to the AIS Secretary 
> >>aissecjill@earthlink.net. 
> >> 
> >> 
> > 
> >--------------------------------------------------------------------- 
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> >aissecjill@earthlink.net. 
> 
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