Re: Motion to purchase new lap top for Electronic Servic es Chair

["pwgossett@juno.com" <pwgossett@juno.com>]

Several years ago in order for convention committee's to save some money,  I purchased a laptop and a digital projector, the same model as the AIS projector, and have been furnishing them to the convention committees for the sections to do their programs.  I also have been using my Kodak slide projector in cases when we need it.  This last convention in Ontario was the first convention where we did not use a slide projector.  To rent any of these types of equipment through the hotel would cost the convention committee some additional money in expenses.  The only thing we rent through the hotel is the projection screens, a projection table or cart with an extension cord, all of the microphones we use, if requested the Internet connection for the meeting room, and also any other type of a/v equipment requested by the section or cooperating society so their programs can be presented.  We do have some folks who will either bring their own laptop or projector and in some cases bo!
 th.  Most of the time, the convention committee has to furnish some type of equipment for the meetings.  If we have to have assistance from the hotel a/v department, we have to pay for their services too.  All of this is goes into the budget to determine the convention registration fee.

Paul



---------- Original Message ----------
From: andi rivarola <andinsky@gmail.com>
To: aisdiscuss@aisboard.org
Subject: Re: [AISdiscuss] Motion to purchase new lap top for Electronic  Services Chair
Date: Thu, 7 Jun 2012 13:19:58 -0700

Cheryl, not sure why you're bringing up whether being a volunteer is a
choice or not. Not sure I understand your point.

In any case this issue moves forward and  to bring more information about
the issue of *proving equipment to key volunteers*, I'd like to provide my
experience on this.
Providing key volunteers with assistance is not unique to AIS.
I work for a non-profit and we provide equipment (including computers,
printers, walkie-talkies and cell phones) for key volunteers, on a
permanent basis.
Also, at my church we provide equipment to key volunteers too.
It's a way to being more responsible with finances, as a *full time employee
* would cost the organization much more than *a full time volunteer *does,
even after including the equipment cost.

Hope this helps.

Andi

On Thu, Jun 7, 2012 at 11:38 AM, cheryl deaton <region15kids@hotmail.com>wrote:

> Andi,
> As I said, we are volunteers and the amount of time spent on volunteer
> activities is our choice, or we would not volunteer.  I spend more than 3
> hours daily for the various AIS jobs I do, and if I didn't think I could
> spare
> the time, I would step back and resign from one of those jobs.  It is MY
> choice, just as it is everyone's choice, whether it is AIS, church, scouts
> or
> school.
>
> John has an AIS computer for his paid position as AIS Registrar/Recorder.
>  He
> has been using his personal laptop for all the Board meeting motions and
> programs presented at the conventions for years, in addition to using it
> for
> the website, Iris Register and other activities.  He 'volunteered' it.  Now
> that it has bit the dust, he has made a request that the AIS Electronic
> Services fund the purchase of a laptop for use by the Electronic Services
> Chair to accomplish all that has been done previously on a volunteer
> laptop.
> If it is not purchased, then someone would need to volunteer a laptop at
> all
> the board meetings, etc.  I am sure Bob spends more hours for AIS than we
> know.  Maybe it is time someone makes a motion to purchase an AIS laptop
> for
> the WIKI.
> Cheryl
>
> > From: andinsky@gmail.com
> > Date: Thu, 7 Jun 2012 08:37:08 -0700
> > Subject: Re: [AISdiscuss] Motion to purchase new lap top for Electronic
> Services Chair
> > To: aisdiscuss@aisboard.org
> >
> > Cheryl, also, in case you didn't know, Bob spends a good eight-hours a
> day
> > (probably more; he can let you know more of all he does) on his computer
> > working on AIS stuff. The Encyclopedia takes most of his time, I believe,
> > but also in other committees. So, yes, we all use our equipment, but we
> > should consider those in positions serving full-time a priority and
> somehow
> > help them and if not purchase a computer when they are not able to
> purchase
> > one themselves. So, it's not the same case as you and me.
> >
> > In John's case, he is working for AIS, so to me the equipment goes
> without
> > saying, but for those who do not work for AIS I guess what I am asking is
> > at what point can someone be helped with equipment that helps them
> fulfill
> > their important role? It's a good separate topic of discussion, don't you
> > think?
> >
> > Andi Rivarola
> >
> >
> >
> > On Thu, Jun 7, 2012 at 7:32 AM, cheryl deaton
> <region15kids@hotmail.com>wrote:
> >
> > > Bob,
> > > This is the first I have heard that there were problems with any
> equipment
> > > during the convention. Would have been nice to know at the time. All of
> > > us,
> > > as VOLUNTEERS, use our own personal computers. I myself just bought a
> new
> > > computer in addition to a laptop and am in the process of learning the
> new
> > > programs. The majority of my use is personal, although I do spend
> almost
> > > 50%
> > > of my time online responding to emails, etc. It is just a part of my
> > > volunteer committment.
> > >
> > > John has used his laptop for our board meetings and presentations for
> > > various
> > > sections. Purchasing a new laptop for the Electronic Services Chair is
> > > something I completely support. I just wish John would give lessons - I
> > > could
> > > really use them!
> > > Cheryl
> > >
> > >
> > > > Date: Wed, 6 Jun 2012 15:27:00 -0400
> > > > From: robertpries@embarqmail.com
> > > > To: aisdiscuss@aisboard.org
> > > > Subject: Re: [AISdiscuss] Motion to purchase new lap top for
> Electronic
> > > Services Chair
> > > >
> > > > While i support this in theory would also like to note that there are
> > > several of us within AIS who use computers daily answering questions
> and
> > > working on the AIS websites, facebook, The blog, Slides chair, etc.
> Right
> > > now
> > > I am in the process of buying a new computer and software because the
> old
> > > one
> > > just is not working well enough. Everything I have is out of date, and
> I
> > > have
> > > been making do without a laptop for a couple of years now since mine
> died.
> > > I
> > > realize that as far as i know there has been no or little charge for
> the
> > > hosting of the Iris Encyclopedia which I appreciate greatly. But in
> trying
> > > to
> > > figure out what the real costs could be I have seen estimates as high
> as
> > > $10,000 a year. It makes me nervous, not having better data on these
> > > things. I
> > > believe there should be sum sort of depreciation figured on AIS
> Equipment.
> > > The
> > > projector at convention was absolutely terribly. I guess I needed to
> bring
> > > my
> > > own. But yellow Irises were Green. I have e-mailed changes for the
> website
> > > !
> > > > but have never seen them changed. Do we need to hire more people? I
> > > dislike
> > > the idea of asking for equipment for myself, but have to admit I can
> not
> > > afford all the programs and equipment that would make my jobs easier. I
> am
> > > just expressing my frustrations because it does not seem to me that we
> > > have a
> > > lot of money in Electronics considering all the needs. I do not know
> what
> > > the
> > > answer is.
> > > >
> > > > ----- Original Message -----
> > > > FYI--Balance in the Restricted Electronic Services Fund as of March
> 31,
> > > 2012
> > > is $15,580.51. This does not include the $2,000+ that the Geek Auction
> > > brought
> > > in at the 2012 convention.
> > > >
> > > > John, being the electronics guru that he is, knows what he needs.
> There
> > > is
> > > plenty of money in the Fund. As Treasurer I support this 100%.
> > > >
> > > > Jill
> > > >
> > > > -----Original Message-----
> > > > >From: Michelle Snyder <AISSecretary@irises.org>
> > > > >Sent: Jun 5, 2012 10:14 PM
> > > > >To: aisdiscuss@aisboard.org
> > > > >Subject: [AISdiscuss] Motion to purchase new lap top for Electronic
> > > Services Chair
> > > > >
> > > > >John Jones moved and Dana Brown seconded the below motion. As such
> it
> > > > >is now out for discussion.
> > > > >
> > > > >"That the Electronic Services Chair be authorized to spend up to
> > > $1500.00
> > > to purchase a new laptop system and software as the property of the AIS
> for
> > > use by the Electronic Services Chair. Said Funds to be allocated from
> the
> > > Electronic Services Restricted fund."
> > > > >
> > > > >Michelle Snyder
> > > > >AIS Secretary
> > > > >
> > > > >
> > > >
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> >
> >
> > --
> > *"Go and make interesting mistakes, make amazing mistakes, make glorious
> > and fantastic mistakes. Break rules. Leave the world more interesting for
> > your being here. Make. Good. Art."* ~ Writer Neil Gaiman
> >
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-- 
*"Go and make interesting mistakes, make amazing mistakes, make glorious
and fantastic mistakes. Break rules. Leave the world more interesting for
your being here. Make. Good. Art."* ~  Writer Neil Gaiman

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