Re: 2014 Salt Lake City Fall Board Meeting

[J Copeland <bfee55511@rewrite.aisboard.org>]

Hi Paul

I will be attending, pending  if Jill has recovered from her back surgery.

Jim Copeland


-----Original Message-----
From: 4c909d9b1 <4c909d9b1@rewrite.aisboard.org>
To: aisdiscuss <aisdiscuss@aisboard.org>
Sent: Sun, Jul 6, 2014 8:50 pm
Subject: [AISdiscuss] 2014 Salt Lake City Fall Board Meeting


Dear Folks,

This has been a very difficult year working with the Hilton Salt Lake City
Airport Hotel which is now the Doubletree Salt Lake City Airport Hotel.
Since
contacting the hotel in January of this year, I am working with the 3rd
Banquet
Service person trying to put together menus and also our setup, and a/v
needs.

With the assistance of Dwayne Booth we have come up with some suggested
registration fees but, we need your help please.  I need to know how many of
are
planning on attending the Fall Board Meeting in Salt Lake City so we can set
our
registration fee.

We are looking at these as the the registration fees as follows in order to
breakeven on the Fall Board Meeting costs:
40 people $125; 35 people $135; 30 people $155 and 25 people $185.

The contract with the hotel does not state a room rental charge but, if we do
not make the $3,000 minimum for F & B we may have to pay for the rental of the
room.  Only at 40 attendees do we spend more than $3,000.  Thus we have to pay
extra $s to meet the minimum in the other 3 scenarios.  At 25 attendees it is
$950 extra to meet the minimum.  So we might want to look at the room rental
rate as a cost alternative.  The group room rate is $89 plus taxes.

Dwayne and I are both concerned that Salt Lake City isn't going to be a big
draw
to people's general tourist activities such as was New Orleans.

So, please let me know if you are planning on attending the board meeting in
Salt Lake City and how many will be attending with you.


Thank you,

Paul

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