Re: 2014 AIS Convention

[Maureen <mmark@rogers.com>]

Hi Paul,

I think we all suspected that a discussion on AIS policy on conventions was going to happen sooner rather than later. 

I expect that the current ad hoc help at the back end should a club suffer catastrophic losses from a convention is not going to be sufficient going forward. 

I would suggest that board discussion consider the following. 

If AIS takes on the riskiest and costliest expense of the convention, should AIS then also receive some part of the revenues generated by the convention? (for example, collect a fixed portion of registration fees and receive all revenues from silent auction)

Should AIS get involved in fund raising for conventions?

What is the impact on the long term financial health of AIS?  While AIS manages its finances fairly well by managing its expenses with variable revenues. How will AIS manage with a significant variable expense?

The last question is probably the most important. 

Unfortunately, I won't be at the national convention this year. I will see some of you at the Siberian convention. 

Maureen Mark
Ottawa, Ontario
(Not a current board director)

On 2012-01-11, at 3:00 AM, "pwgossett@juno.com" <pwgossett@juno.com> wrote:

> Good Evening Folks,
> 
> The weekend of December 3 & 4, 2011, I had the pleasure of meeting with the Delaware Valley Iris Society at their winter board meeting in Pennsylvania.  After they concluded their board meeting they allowed me to tell them my thoughts about them hosting an AIS Convention in their area and what AIS can do to assist them.  We discussed all aspects of hosting a convention and had volunteers to be the Chairperson, Guest Iris Chair, Transportation Chair, and Treasurer all from the area.  We also discussed 4 or 5 gardens that might be on tour along with local non iris gardens and historical attractions that could be used as an optional tour.  They would like to receive guest plants but, will have to have a limitation on the number and also 2014 would be too soon for them if they would be receiving guest plants.
> 
> We also discussed financial concerns and obligations.  I believe their greatest concern is how much of a role would AIS be willing to take in both manpower and financial.  On the financial side the hotel is the biggest expense of a convention.  I believe if AIS would be willing to sign the hotel contract and take on the financial responsibility of the hotel we might have a convention site on the east coast probably not in 2014 but, maybe 2016 or 2017.  They are thinking about it now and will make a decision by the end of January.  I am hoping for a positive response from them on hosting an AIS Convention.
> 
> My question to the AIS Board is....  Would AIS be willing to sign the hotel contract and take on the financial responsibility of the hotel?  I would estimate the cost of the hotel expenses would be about $25,000. 
> 
> I would like to have your suggestions as to what I need to do and what role will AIS have in this convention and also future conventions.
> 
> Thank you,
> 
> Paul
> 
> 
> 
> 
> ____________________________________________________________
> 53 Year Old Mom Looks 33
> The Stunning Results of Her Wrinkle Trick Has Botox Doctors Worried
> http://thirdpartyoffers.juno.com/TGL3141/4f0cfb7da2c55c9749st02vuc
> 
> ---------------------------------------------------------------------
> To sign-off this list, send email to the AIS Secretary
> <aissecretary@irises.org>
> The archives for AISDiscuss are at:
> http://www.aisboard.org/lists/aisdiscuss/

---------------------------------------------------------------------
To sign-off this list, send email to the AIS Secretary
<aissecretary@irises.org>
The archives for AISDiscuss are at:
http://www.aisboard.org/lists/aisdiscuss/