Re: AIS Silent Auction - your thoughts on this please

[Robert Pries <robertpries@embarqmail.com>]

Debra; I can comment on part of your requirements. Several months ago when Francesca died I found a person in AIS close to her residence that could work with her family to rescue her Iris stuff before it was trashed. Thank you Ken Walker. When it was noted that she had an original Dykes monograph I volunteered to advertize it on Facebook and wherever else I could get some help. They have been working on getting photos so we can publicize this offering. People would submit sealed bids that would be opened at the end of the silent auction and it would be determined if an electronic bidder had surpassed the convention bidders. PR and Marketing will do its best to get publicity of course help is always appreciated. 

----- Original Message -----
From: "Debra Strauss" <dkstraus@swbell.net>
To: aisdiscuss@aisboard.org
Sent: Wednesday, February 1, 2012 12:01:41 AM
Subject: RE: [AISdiscuss] AIS Silent Auction - your thoughts on this  please

Excuse my tardiness in replying to this discussion item. My thoughts are
that having this wonderful item in our silent auction would be awesome.  I
think all proceeds should go to the Aril Society.  However, I would like to
say that is; if they can do several things.
1.	Arrange to have a volunteer present at all times to handle questions
and viewing (handling) this treasure. (Well I'm an ASI member but hopefully
someone with more knowledge that me)
2.	Take care of all the signage, such as a sign that says proceeds will
go to Aril Society International (I can include it on my spreadsheet and
keep up with the paperwork for them)
3.	Prepare the display that will be in the auction room, including all
the info about the treasure.
4.	Come up with the minimum and/or reserve bids.  
5.	Perhaps, do a little advertising (flyers, posters, etc) that it is
going to be in the AIS silent auction room. 
I really don't think there will be a problem of becoming a precedence for
all the other sections (cooperating societies), but I am willing to do the
same for any of them that have a really wonderful treasure like this one.  I
think it might even get more people to come into our silent auction to look.


Debbie

Debbie Strauss
AIS Board of Directors 
MIS Fundraising Chair
R17 Newsletter & Parliamentarian
PBIS President
2213 Hereford Blvd
Midland TX 79707-5012
432-352-5483
dkstraus@swbell.net
"A friend is someone who knows the song in your heart, and can sing it back
to you when you have forgotten the words." 

-----Original Message-----
From: owner-aisdiscuss@aisboard.org [mailto:owner-aisdiscuss@aisboard.org]
On Behalf Of Judy Keisling
Sent: Tuesday, January 31, 2012 9:37 AM
To: AIS Discuss
Subject: [AISdiscuss] AIS Silent Auction - your thoughts on this please

The Aril Society has received a bequest of a copy of a 1913 edition of The
Genus Iris to be for auctioned for the purpose of proceeds benefiting that
society.

Since the ideal venue for it to be auctioned is at our silent auction held
in conjunction with the spring convention, we have received an inquiry from
the Aril Society regarding placing this item in this year's silent auction
and asking whether it would be feasible for the society to receive all or
part of the proceeds.

Historically proceeds from all items donated and sold at these auctions
accrue to AIS.  However, in researching whether there is a written AIS
policy regarding sharing proceeds from auction sales, we find that no such
policy exists.

Because of the unique nature of this request, I would like to hear your
thoughts on this request. Several current and former board members who were
contacted while researching this subject thought that as a courtesy to a
cooperating  society AIS should allow the Aril Society to receive all of the
proceeds on this item.

As doing so would require Board action, I would like to hear the thoughts of
others and would entertain a motion that could be used as the basis of
developing policy on this type of request. 

Judy

Debbie Strauss
AIS Board of Directors 
MIS Fundraising Chair
R17 Newsletter & Parliamentarian
PBIS President
2213 Hereford Blvd
Midland TX 79707-5012
432-352-5483
"A friend is someone who knows the song in your heart, and can sing it back
to you when you have forgotten the words." 

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