Electronic Board Report Instructions

[John I Jones <jijones@usjoneses.com>]

In order to expedite the process of getting all the board reports
uploaded to the AISBoard.org/aisdocs website prior to the board
meeting please adhere to the following guidelines.

File Names
File names should start with something that will identify the author
by function, e.g. :
Treasurer
President
AffiliatesChr
ElecSvcs
RestFunds
EditorsRpt
Or something that can be reasonably expected to be clear and unique.
It can be as long as you like.

If you are submitting more than one report, follow the identifier
with a secondary term, e.g.:
ConventionUpdate
FallMeetings

The identifier should be followed by the term Spring2008 (without
the quotes), e.g.:
ElecSvcsConventionUpdateSpring2008
ConventionLiasonFallMeetings Spring2008

If you need to send an update to a previous report it should have the
term Rev (without the quotes) followed by a number. E.g.:
ConventionLiasonFallMeetingsFall2006Rev1

You may use any alphabetic or numeric character and the
Underscore (_) or Dash (-) characters in the file name.
Convention_Update
Fall-Meetings

You may NOT use spaces, commas, colons, parentheses, or any other
special characters in the file name. The following are not acceptable
file names:
Convention Update#2
Meetings (Spring2008)

It is preferable to use a combination of upper and lower case
characters in the file name. Using all capitals in the file name
makes it more difficult to read.

Examples of good file names:
PublicationsCommittee Spring2008Rpt.pdf
Foundation_ Spring2008_minutes
Treasurer- Spring2008-RptRev2

Examples of unacceptable file names:
Publications Committee Fall2006Rpt.pdf       (spaces)
FOUNDATION_FALL2006 10/23/06 MINUTES     (/ characters and spaces)
Treasurer-Fall2006-Rpt#2       (# character)

Submitting your Reports
If at all possible you should convert your report to an Adobe PDF
(Portable Data Format) form. It is easy. The instructions below
should work for most people.

If you are using MS Word on a PC, select Print, and in the printer
Name window, select Adobe PDF and then OK.

On a Mac you can do this by selecting Print and then, in the print
dialog, box select Save As PDF. Many other programs have the same
capability.

Email your report to:
Michelle Snyder at aissecretary@aisboard.org

Accessing the reports online

To access the reports that have been filed and uploaded go to:
http://www.aisboard.org/aisdocs/

The Username or ID is:   aisdocs
The Password is: readme

Click on the folder name 2008_Spring_Board_Reports
To Download a report:

PC users: right click on a report name and select Save Link As,
Download File As or Save File As (or some similar wording
depending on which version of the OS and browser you are using) and
save the file to a location on your hard drive. Alternatively, with
some browsers, you can merely click on the file name and it will be
displayed in a browser window.

Mac users: Just click on the file name and the file will download to
the folder you have designated as your Download folder.

To read a report you will need Acrobat Reader. You can download a
free copy at:
http://www.adobe.com

Under Solutions and products click on the button that says Get
Adobe Reader

John

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