Re: 2014 AIS Awards

[Wayne Messer <6d200f2f1@rewrite.aisboard.org>]

And thank you John for keeping the original version available as well.
That keeps the link in News & Notes from breaking.

Regards,

Wayne Messer



On Fri, Aug 15, 2014 at 11:12 AM, Susan Grigg <101d@rewrite.aisboard.org>
wrote:

> Thank you for the two column version.
> Susan Grigg
>
>
> On 8/15/2014 11:38 AM, John Jones wrote:
>
>> As an add  on comment. Both the N&N and Facebook reference the AIS
>> website so the site has to be made ready and have the links set up before
>> the other announcements are made.
>>
>> There is now a two column version of the Awards document on the website.
>>
>> Thanks
>>
>> John
>> __________________
>> John and Joanne Jones
>> Registrar-Recorders, American Iris Society
>> aisregistrar@irises.org
>>
>> John Jones, Chairman, Electronic Services Committee
>> aiselectronicsvcs@irises.org
>>
>> 35572 Linda Drive
>> Fremont, CA 94536
>>
>>
>>
>>
>>
>> On Aug 15, 2014, at 7:54 AM, "Robert Pries " <101p@rewrite.aisboard.org>
>> wrote:
>>
>>  It seems each year we learn a few things about how to release awards by
>>> problems that arise. As PR & Marketing chair I take full responsibility for
>>> errors and misjudgments. In a sense this is our highest profile b press
>>> releaseb  of the year and I assume responsibility for it.
>>>
>>> In a perfect world all of the players and stake-holders would have had a
>>> discussion and plan ahead of time. That did not happen and I am not sure
>>> there is the interest or free time to do that. But we are having this
>>> discussion now.
>>>
>>> To start at the beginning, it would be nice if all judges voted on line.
>>> Gerry has not complained about the time and work involved in counting paper
>>> ballots, but I would assume that if 95% of them voted online the time from
>>> end of voting to release would be cut from a couple of weeks to a couple of
>>> days. It would also be most likely error free. It is obvious that our
>>> members would like to know ASAP. Gerry mentioned that half of our judges
>>> still vote with paper. Considering the mail, and the effort involved in
>>> counting 350+ paper ballots Gerry does a heroic job. Perhaps we could
>>> launch an effort to show the paper judges how easy online is, and help them
>>> overcome their hesitancy.
>>>
>>> Second, I think the order and timing in which the announcement is make
>>> is important. Today, many people hesitate to join or maintain membership in
>>> an organization. They believe with some justification that they can get
>>> what they want from Facebook, Daveb s Garden, Etc. We create the awards. Of
>>> course they need to be widely broadcast, but there is no reason except my
>>> incompetence that they cannot get to our members first, or perhaps in this
>>> day and age, at the same time.
>>>
>>> Not long ago the announcement of the awards was withheld until it
>>> appeared in the Bulletin. People are impatient and do not want to wait.
>>> Fortunately we have News & Notes. The Bulletin and N&N are active in that
>>> they are sent to members. The Website and the Encyclopedia are passive,
>>> someone must go to them. I feel it is important that N&N gets the message
>>> out first as a perk of membership. Unfortunately N&N must link to the
>>> Website or the Encyclopedia because displaying it directly would be
>>> unwieldy and too many bites for some mailboxes.
>>>
>>> Facebook is sort of a mix of active and passive. Many people get
>>> notifications of new posts. I recently listened to an hour long
>>> presentation on Facebook marketing and some interesting information was
>>> discussed. It used to be that if a post was sent out on Facebook you could
>>> judge its success by how many people responded in the first fifteen
>>> minutes. Facebook has changed some ways in which it works, especially for
>>> organizations. Not everyone sees a post at the same time, and responses can
>>> be stretched out over a day or two. So one cannot count on everyone seeing
>>> or having access to a post at the same time, as used to be the case.
>>> Facebook groups perform differently than Facebook pages. My analysis is
>>> that Facebook has made it much more difficult for organizations than for
>>> groups.
>>>
>>> In my ideal world members would get the announcement first through N&N.
>>> But my world does not exist. Therefore it is probably rational that the AIS
>>> Facebook page have the information at the same time or within hours. And of
>>> course the Bulletin needs to have images, etc. when it comes out. I have
>>> already heard a request that the printable version on the website to be in
>>> two columns so there would be fewer pages to print. Because all
>>> announcement venues require a little preparation or a lot, it seems
>>> important that all the venues have the information they need before, so
>>> they release at the same time or as soon as their publication in the case
>>> of the Bulletin.
>>>
>>> It took about ten hours work for me to get the information ready to go
>>> on the Encyclopedia. I dropped all other projects to get it done as fast as
>>> possible. But it would be nice to have maybe three or four days to be
>>> working on that. If Gerry would get this to me while Jim is making calls
>>> instead of after, I might be able to have it ready to go, with no errors to
>>> fix, as soon as Jim makes his last call.
>>>
>>> Considering last year it took a while to reach one of the winners
>>> perhaps we should create a timetable. When Gerry tells Jim, it is announced
>>> that the awards will be announced in 4 days. If the winners cannot be
>>> reached during that time than too bad. They were probably not waiting with
>>> great anticipation. And during that time the publicity could be worked on
>>> by those needing to do the work. There is of course more publicity that
>>> needs to occur past the immediate release date. But if a date was set for
>>> publication, perhaps the winners would be available for those calls, and
>>> others would be less eager to beat AIS to the punch on Facebook.
>>>
>>>
>>> ----- Original Message -----
>>> From: "andi rivarola" <0b5865f51@rewrite.aisboard.org>
>>> To: aisdiscuss@aisboard.org
>>> Sent: Thursday, August 14, 2014 9:58:12 PM
>>> Subject: Re: [AISdiscuss] 2014 AIS Awards
>>>
>>> Jim, the Awards information was posted on the AIS website first, and it
>>> took more time, perhaps some 8 hours for a post to appear in the
>>> Encyclopedia. Bob was encountering some coding issues that took longer
>>> than
>>> expected. Anyone who saw the post on our website could have shared the
>>> information on any social media outlet... and they did. Not sure that it
>>> got into News & Notes. If it did I have not seen it.
>>>
>>> I was not involved with the awards pre-publication talks so I wasn't
>>> aware
>>> that the AIS website was about to publish this. It would be nice in the
>>> future for all publication sources (electronic and/or printed) to be
>>> involved, not only News & Notes, the website and Encyclopedia. Kathleen
>>> and
>>> myself should have been part of the conversation so we have time to
>>> prepare
>>> for our respective jobs and discern what type of information would be
>>> best
>>> suited for our separate mediums. When I saw the post on Iris Lovers I
>>> rushed to put publish on the Blog and subsequently on Facebook (this
>>> occurs
>>> automatically). For best results, I only publish early in the morning
>>> PST,
>>> thus it got published Thursday morning.
>>>
>>> Hope this helps.
>>>
>>> Andi Rivarola
>>>
>>>
>>> On Thu, Aug 14, 2014 at 12:41 PM, Jim Morris <1005@rewrite.aisboard.org>
>>> wrote:
>>>
>>>  I also wish to thank Bob, John, Gerry and Wayne for their coordinated
>>>> effort.  I also learned from last year that social media is as fast as a
>>>> rumor.
>>>> This year I called and congratulated all the winners on Sunday and
>>>> Monday
>>>> and asked them not to post to Facebook until Monday, August 18 to give
>>>> our
>>>> folks time to get the winners posted on our web site and wiki
>>>> encyclopedia
>>>> and News & Notes.  Also, I did not inform them of any winners except
>>>> their
>>>> own (even though most asked).  And no AM nor HM winners were  contacted
>>>> at
>>>> all this year except for the Walther Cup winner.
>>>>
>>>> Where did this "Iris Lovers Facebook" group get their news?   Bob?
>>>> Andi?
>>>>
>>>> Jim Morris
>>>> President
>>>> American Iris Society
>>>>
>>>> ********************************************************
>>>>
>>>>
>>>>
>>>>
>>>> In a message dated 8/14/2014 1:19:02 P.M. Central Daylight Time,
>>>> 101p@rewrite.aisboard.org writes:
>>>>
>>>> I wish  to thank John Jones, Gerry Snyder, and Wayne Messer for the
>>>> coordination of  effort involved in announcing the awards. While not
>>>> perfect yet we
>>>> did do  better than last year and got out the announcement to our
>>>> members
>>>> the same day  as it leaked to Facebook.
>>>>
>>>> I could make the following observations. It  would be nice to have been
>>>> working on this during the time at which the  president is making the
>>>> calls to
>>>> the winners. As it was, I felt pressure not  to delay its upload. So I
>>>> worked for about ten hours straight writing the code  that would provide
>>>> all the
>>>> links. When John and I pasted it up on the website  and wiki
>>>> respectably at
>>>> the same time, I discovered that some of the code did  not translate
>>>> and I
>>>> had to spend a few more hours fixing it before we could  send out News &
>>>> Notes pointing our members to it. During this time lag it  was
>>>> discovered
>>>> on the
>>>> website and eagerly announced on Iris Lovers Facebook  group.
>>>> Nonetheless
>>>> it still went out to our membership the same day with News  & Notes. So
>>>> I
>>>> failed in it being absolutely first to our members but we  did do better
>>>> than
>>>> last year. And I have received several thank you s for  getting it out
>>>> quickly. In this day and age it seems a few hours is an  eternity.  Bob
>>>> Pries
>>>>
>>>>
>>>> ----- Original Message -----
>>>> From:  "John Jones" <100h@rewrite.aisboard.org>
>>>> To:  aisdiscuss@aisboard.org
>>>> Sent: Wednesday, August 13, 2014 9:13:43  PM
>>>> Subject: [AISdiscuss] 2014 AIS Awards
>>>>
>>>> The 2014 AIS Awards listing  is up on the AIS website  at:
>>>>
>>>> http://www.irises.org/About_Irises/Awards_Surveys/AIS_Awards.html
>>>>
>>>> Thanks
>>>>
>>>> John
>>>> __________________
>>>> John and Joanne Jones
>>>> Registrar-Recorders, American Iris  Society
>>>> aisregistrar@irises.org
>>>>
>>>> John Jones, Chairman, Electronic  Services Committee
>>>> aiselectronicsvcs@irises.org
>>>>
>>>> 35572 Linda  Drive
>>>> Fremont, CA  94536
>>>>
>>>>
>>>>
>>>>
>>>>
>>>> ---------------------------------------------------------------------
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>>>> <aissecretary@irises.org>
>>>> The archives for AISDiscuss  are at:
>>>> http://www.aisboard.org/lists/aisdiscuss/
>>>>
>>>> --
>>>> Bob  Pries
>>>> Zone 7a
>>>> Roxboro,  NC
>>>> (336)597-8805
>>>>
>>>> ---------------------------------------------------------------------
>>>> To  sign-off this list, send email to the AIS  Secretary
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>>>> http://www.aisboard.org/lists/aisdiscuss/
>>>>
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>>>>
>>>>
>>>
>>> --
>>>
>>> ---------------------------------------------------------------------
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>>>
>>> --
>>> Bob Pries
>>> Zone 7a
>>> Roxboro, NC
>>> (336)597-8805
>>>
>>> ---------------------------------------------------------------------
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>>>
>>>
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>>
>
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