Re: 2014 AIS Convention

["pwgossett@juno.com" <pwgossett@juno.com>]

All,

I would like to thank everyone for responding.  I will now start working with the hotel on the meeting schedule.

Paul



---------- Original Message ----------
From: gary white <in2iris@yahoo.com>
To: "aisdiscuss@aisboard.org" <aisdiscuss@aisboard.org>
Subject: Re: [AISdiscuss] 2014 AIS Convention
Date: Fri, 9 Aug 2013 09:30:28 -0700 (PDT)

Hello all,
Unfortunately, I won't be attending the SLI convention next year
either.  I very much enjoyed the SLI convention in Dallas this spring, and
look forward to attending SLI conventions in the future.  In addition to
convention scheduling conflicts, I'm also constrained by work schedules next
spring. 
Gary White 
 

________________________________
 From:
"pwgossett@juno.com" <pwgossett@juno.com>
To: aisdiscuss@aisboard.org 
Cc:
bjnhtn@aol.com 
Sent: Thursday, August 8, 2013 10:22 PM
Subject: RE:
[AISdiscuss] 2014 AIS Convention
  

Cheryl and All,

Yes, the 2014 Convention
Committee is definitely worried about how many people may not be attending the
convention because of the reasons you listed.  But, 2014 will be the first
time convention attendees will see 2 & 3 year bearded guest plants at the same
time and 3 & 4 year beardless guest plants at the same time.

I need the AIS
Board of Directors to decide if I leave the schedule the way it is with having
the AIS Board members come in a day early to start the board meeting at 1:00pm
on Saturday, April 5, 2014 or does the AIS Board vote to make a change and
start the board meeting on Sunday, April 6, 2014?  It was a decision made by
the AIS Board in 1998 and if I am to make a change to the schedule, it will
have to be a decision made by the current AIS Board to change it.  The hotel
is waiting for me to give them a meeting schedule.

The SLI Convention
schedule calls for garden tours on Thursday, April 3 and Friday, April 4,
2014.  
On Saturday, April 5, 2014 would be a Symposium, a Louisiana Iris
Show, Voting by SLI members at the show, Judges Training, and Awards Dinner.
I would like to know if any AIS Board Members are planning on attending the
SLI Convention.

We know that Cheryl will not be attending nor will I.

I am
really sorry we are having a conflict between the two conventions.


Paul
---------- Original Message ----------
From: cheryl deaton
<region15kids@hotmail.com>
To: "aisdiscuss@aisboard.org"
<aisdiscuss@aisboard.org>
Subject: RE: [AISdiscuss] 2014 AIS Convention
Date:
Wed, 7 Aug 2013 10:25:32 -0700

Hello All,
This conflict is unfortunate, but I
do not think it will affect that many
people. I attended the SLI convention in
Dallas because it was immediately
following the AIS Convention.  Due to work
responsibilities, I am unable to
attend the 2014 SLI convention. Dallas had no
choice in their scheduling for
2014 due to a huge soccer convention and the
availability of hotels.  Getting
to other meetings as have been scheduled for
the past few years can be
difficult as it is, so I do not believe we should
change the board meeting
from Saturday to Sunday. Travel restrictions mean I
need to arrive on Friday
or I would not make the Board meeting on
Saturday(plus the cost is cheaper
traveling on Friday).  I think that may be
true for many of us. The bigger
problem that I see is people not wanting to
attend 2014 that attended 2013
because they feel it is just a repeat (comments
I have heard) AND they would
rather save up the money and attend the AIS
convention in 2015 in Portland. If
we are at the best room block rate now, we
may have problems selling the
convention to people and attaining our required
room block if we try to cram
too many activities at the same time for the
attendees.  Many members of the
AIS Board also hold positions with the
sections and cooperating societies and
would run into conflicts trying to
attend the AIS board meeting and the other
board meetings if we held the BOD
at the same time as other meetings.  Same
goes with the programs put on by the
sections and cooperating societies.  Our
current schedule is tight as it is
with little wiggle room.  Is the SLI
schedule on Saturday garden visits plus
the Awards banquet?  If we concentrate
the business portion of the AIS BOD
meeting to Sunday and get the reports from
committees, etc. ahead of time to
read for discussion on Saturday, then any
recommendations/motions could be
handled Sunday.  The conflict I see is the
RVP Counselors meeting.  If we
schedule that early on Sunday (like 8am?) and
combine the RVP reception with
it (don't see why we can't eat and talk at the
same time), could we
immediately follow with the second portion of the AIS BOD
meeting?  In that
way maybe we can accommodate everyone?  It would mean
traveling Saturday
night/early Sunday for those needing to attend both
conventions. Is there any
way that SLI could adjust their schedule as well for
Saturday?  Lots to think
about.
Cheryl

> From: pwgossett@juno.com
> Date: Tue, 6 Aug 2013 21:12:25
+0000
> To: aisdiscuss@aisboard.org
> Subject: [AISdiscuss] 2014 AIS
Convention
>
> Dear Folks,
>
> I have somewhat of a problem and I do not know
what to do.  When the Iris
Society of Dallas voted to change the dates of the
2014 AIS Convention from
April 21 through April 26 to the new dates of April 5
through April 10, this
created a conflict with the SLI Convention in New
Orleans.
>
> First off the 2014 AIS Convention in Dallas starts on Saturday,
April 5 and
the SLI Convention in New Orleans ends on Saturday, April 5.
>
> I
heard in Dallas this past Spring, several people were wanting to attend
the
SLI Convention in New Orleans.   But, I really don't know how many are
planning on attending the SLI Convention in New Orleans.
>
> Back at the Fall
Board Meeting in Bedford, MA in 1998, the AIS Board of
Directors held a
discussion concerning an earlier convening date for the AIS
Board meeting
during the Spring National Conventions so as to enable those
attending the
meeting to participate in other scheduled activities.  After the
discussion it
is was decided to begin the new schedule at the 2000 AIS
Convention in Dallas,
TX.  So, since 2000, the AIS Board has been meeting on
the first day of the
convention and no other activities have been scheduled on
that day.
>
> I have
been trying to figure a way to get around this but, since the AIS
Board had
agreed to make this change in 1998 and we have been doing so since
2000, I do
not know what to do but ask for advice from the AIS Board.
>
> My question to
you.  Should I go ahead and schedule the the AIS Board
Meeting to begin on
Saturday, April 5, 2014 and meet on Saturday and Sunday or
move the AIS Board
Meeting to start on Sunday, April 6, 2014 and meet on
Sunday and Monday and
run the AIS Board meeting at the same time as other
meetings are going on?
>
>
By making a change, attendees may be arriving a day later thus the
possibility
of losing some of our guest room block on Friday night and maybe
1/2 of the
guest room block on Saturday night.  I have already worked with the
hotel to
reduce the number of guest rooms for the 2014 Convention from what we
had in
2013 and I am down to as low as the hotel will allow me to go.
>
> Please
help.
>
>
> Thank you,
>
> Paul
>
>
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