Option #1 - Delay releasing Award Winners List until Aug 15th? If anything arrives after that date, don't change the totals but give the Judge credit for voting that year. Would the Academy Awards change the winner if they got a late but properly postmarked ballot that got lost in the mail? I am sure many of their members live overseas. I don't think so. They have a "received by" deadline, not a postmark deadline.
Option #2 - For 2013 and after, change the ballot deadline to a "received by" date such as August 10 rather than the postmark date of Aug 1?
Option #3 - Consider the original winner (who now is officially bumped off) as still in a tie for the last HM position and add the correct winners in?
Option #4 - Correct the original Winners List after adding in the late ballot and drop the original winners?
At some point voting will all be electronic and this will be moot, but that is several years away.
For 2012, I think we should do Option #3 and add the iris that were originally included on the HM list as still included but in a tie for the last spots. No Medal awards or AM awards were affected. It think it would be good PR. It doesn't cost us anything but an added HM certificate or two. An "asterisk" could be put in the Awards file for 2012 and an explanation of what happened.
Then I think we should make a motion to do Option #2 and have a "received by" date for the ballot instead of a "postmark" date. Then we are not setting a precedent and this problem cannot happen again. In the future if it gets lost in the mail, it is not counted. If we change the date to a "received by" date now, we would have plenty of time to print and post on our website that this change will come next year, and hopefully judges will send in their ballots to be sure they get here in time even with the possibility of bad postal service.
My penny's worth.
JIll
-----Original Message-----
>From: Gerry Snyder
>Sent: Aug 18, 2012 3:55 PM
>To: aisdiscuss@aisboard.org
>Subject: [AISdiscuss] Re: Final Awards List
>
>On 8/18/2012 1:51 PM, MORRISJE1@aol.com wrote:
>> As I said earlier and state more strongly now: I think it is
>> inherently wrong for AIS to put out an awards list and then to have to
>> correct it removing people who had a false joy and were already
>> receiving congratulations from around their region. I would rather
>> see us add them back in and error on the side of encouragement to
>> hybridizers rather than disappointment. Do I have to put it in the
>> form of a motion? Nobody responded that they even read my first email.
>
>I will, of course, add back the two iris that were in the premature (and
>erroneous) winners listing if so directed by the AIS president, or by a
>passed motion from the board.
>
>But bending (or breaking) the rules because we feel sorry for the
>hybridizer seems like the wrong thing to do, or at least a dangerous
>precedent. Would the subject even have come up if the iris involved came
>from Schreiners? I certainly sympathize with not wanting to discourage a
>hybridizer, though.
>
>One further question: The early list had a three-way tie for sixth place
>in the Siberian HM winners with 20 votes (and the category was supposed
>to have six winners plus ties). Two of them dropped off the list when
>one of the three got a vote in the late ballot. The question is whether,
>if one of the iris with 19 votes in the original list had also got a
>vote (neither did, fortunately), raising its total to 20, would it also
>be promoted, or would two iris with 20 votes be declared winners and
>another with 20 votes not be a winner? The two lists are shown below. An
>example of my question is "What if LAUGH OUT LOUD had 20 votes in the
>second list?"
>
>Anyhow, to reiterate my first comment, I will gladly do whatever the
>board and/or president wish. But if there is much further delay in
>releasing an official list I will be purchasing a military quality flak
>jacket to protect myself from those clamoring for the list, and charging
>the jacket to AIS.
>
>Gerry Snyder
>AIS Awards Chair
>
>
>Early list:
>
>SIB HONORABLE MENTION
>(Total votes cast = 693)
>85 GINGER TWIST (Marty Schafer/Jan Sacks)
>78 MISS APPLE (Marty Schafer/Jan Sacks)
>38 LUCY LOCKET (Marty Schafer/Jan Sacks)
>26 CAPE COD BOYS (Marty Schafer/Jan Sacks)
>23 TRIP TO PARIS (Marty Schafer/Jan Sacks)
>20 DIRIGO INDIGO (John White)
>20 HOW AUDACIOUS (Robert Hollingworth)
>20 JANE M. SADLER (Barbara Schuette)
>Runners Up:
>19 LAUGH OUT LOUD (Robert Hollingworth)
>19 SYLVIA'S LOVE (Sylvia Borglum)
>
>Revised list:
>
>SIB HONORABLE MENTION
>(Total votes cast = 699)
>86 GINGER TWIST (Marty Schafer/Jan Sacks)
>79 MISS APPLE (Marty Schafer/Jan Sacks)
>38 LUCY LOCKET (Marty Schafer/Jan Sacks)
>26 CAPE COD BOYS (Marty Schafer/Jan Sacks)
>24 TRIP TO PARIS (Marty Schafer/Jan Sacks)
>21 HOW AUDACIOUS (Robert Hollingworth)
>Runners Up:
>20 DIRIGO INDIGO (John White)
>20 JANE M. SADLER (Barbara Schuette)
>19 LAUGH OUT LOUD (Robert Hollingworth)
>19 SYLVIA'S LOVE (Sylvia Borglum)
>
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