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Cheryl,
I think the location where the raffle tickets are sold is the key fact. If I get a California permit for the American Iris Society I can sell out of my house. Since the money from this is going into the AIS Treasury, not the Regions, I don't think we can consider that we are selling them under the Region's permit. If they were sold under the Region's permit, California might want to know what the receipts were and there wouldn't be any since the money is going to AIS.
I think this should go on our Region Mtg agenda anyway just to let all the affiliates know where their members can buy the tickets...
Jill
-----Original Message-----
From: cheryl deaton
Sent: Apr 6, 2010 9:00 AM
To: aisdiscuss@aisboard.org
Subject: RE: [AISdiscuss] 2011 Convention Fundraiser
Jill,
Could we make it so that the affiliate Presidents of Region 15 are responsible for selling the raffle tickets therefore making it a Region function only? Would that satisfy the rules? I will put it on the agenda for the meeting on the 16th.
Cheryl
Date: Tue, 30 Mar 2010 11:46:25 -0700
From: aistreas@earthlink.net
To: aisdiscuss@aisboard.org
Subject: [AISdiscuss] 2011 Convention Fundraiser
The Board approved the following motion at the Nov Strategic Planning meeting:
"That we have a fundraiser raffle for registration and lodging at the convention hotel for two people for the 2011 Convention for five nights during the conventions"
Rita, Jody and I have been working out the details and logistics for selling tickets for this and have come to a crossroads. Will we sell enough tickets to make this a Fundraiser or will AIS lose money on it? Should AIS go forward with this Fundraiser or cancel it?
Below are the details of what we have so far:
Cost of Prize:
Cost of 2011 Registration registration (approx)......$325 x2 = $650
Cost of 5 nights (dbl occupancy) at The Fairmont Empress Hotel at $139 plus 12% tax each night.......$778.40
Total Prize Cost (approx).................$1,428.40
Cost of printing tickets
2,000...........$161.92
3,000...........$205.03
4,000...........$244.65
5,000............$222.00
I will donate the cost of postage to mail tickets initially to the Regions for sale if we decide to do it.
Price for Tickets
1 for $5
3 for $10
7 for $20
We initially talked about starting sales at the Madison Convention and then continuing through the Regions and Affiliates in the Fall. We could also still get tickets out to the Regions in the next two weeks for their individual Region Spring mtgs. We would draw the winner no later than Feb 15, 2011, so the winner has three months to get a passport and plane ticket and we can publicize the winner in the April 2011 Bulletin.
Now, the above cost figures assume that we do not get any comped rooms from the Convention Hotel to use for the Fundraiser.
At estimated total costs of $1,700, we would have to sell 340 tickets to break even.
This email is going to all RVPs, Section Presidents, Board members and Committee Chairs
Do you think your affiliates and Regions will be interested in a prize like this?
Will people be excited about winning a prize worth $1400 to go to the Canadian Convention?
After already sending out letters asking for Donations, will the Regions/affiliates feel we are just trying to suck more money out of them?
Should this Fundraiser perhaps be tried for a domestic Convention to see if there would be more interest?
Will enough tickets be sold to make this a Fundraiser for AIS?
The mock up of the tickets is done, the flyer is drafted...BUT before we go ahead with this, I need your opinion about whether you think this is a viable way to raise money for The American Iris Society?
Time is of the essence. If we go forward with this we need to get the tickets, flyers printed and get the tickets out to the Regions as soon as possible.
Please let me know if this is a worthy project as soon as possible.
Thank you for your input....
Jill
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