Re: Exhibitions Committee

[Michelle Snyder <AISSecretary@irises.org>]

Hello Ray and Karen,

As mentioned in my email to Lois, any expenses incurred in the shipping of medals, or any other general expenses incurred while performing your duties are to be sent directly to me with an explanation: ie, postage, stamps, stationary, etc.  I then prepare a voucher and fax it to our president, along with a copy of the invoice received for approval.  The approved voucher and invoice  is than faxed to our treasurer for payment.  Below is my information for transmitting said documents.  If you have any questions, please do not hesitate to contact me.  Once again, welcome aboard.

Michelle Snyder
AIS Secretary
225 Sky Line Drive
Sedona, AZ 86336
928/282-5867
cell: 928/202-6689
email: AISSecretary@irises.org
Personal email: sammygiz@aol.com


On 12/23/2009 1:38 PM, Ray and Karen wrote:

Hello everybody.  I am Ramon (Ray) Jones along with my wife Karen, and we are the third part of the Exhibition Committee.  Our function is to receive the final show reports and distribute the medals and Exhibition Certificates (EC's) and prepare the annual exhibition report.  For 2009 shows, Show Chairman need to do the following:

 

1. Send copies of your show reports to us at 3004 Rosemoor Lane, Fairfax, VA 22031.

 

2. If you had Ballots for Exhibition Certificates please make copies of those and send them with your show reports.  If you did not keep copies of the Ballots, prepare a summary of those seedlings and hybridizers    that received the required number (5) of votes and include with your show reports.

 

3. AIS has ordered medals and EC's for us to distribute.  Once received we will mail them out based on copies of your reports for 2009.

 

4. When 2010 show reports are completed, send them to us and we will process in the normal fashion.

 

Have a Happy Holiday. Karen and Ray Jones

-----Original Message-----
From: owner-aisdiscuss@aisboard.org [mailto:owner-aisdiscuss@aisboard.org] On Behalf Of K. Loberg
Sent: Wednesday, December 23, 2009 9:49 AM
To: aisdiscuss@aisboard.org
Subject: Re: [AISdiscuss] Exhibitions Committee

Lois, welcome to your new job!

All:

I am curious... for clubs like mine who never received last year's medals... are there instructions on what we're to do about that?   Do we send a copy of last year's report to Lois Rose and mention we never received the medals?

Kitty

Jill,

 

This is nice and I also welcome Lois to her new job!  Why can't we get the President's letter to the affiliates posted so everyone is on the same page???

 

Jim